What are the responsibilities and job description for the Group Executive Assistant & Office Manager position at SonderMind Careers?
About SonderMind
At SonderMind, we know that therapy works. SonderMind provides accessible, personalized mental healthcare that produces high-quality outcomes for patients. SonderMind's individualized approach to care starts with using innovative technology to help people not just find a therapist, but find the right, in-network therapist for them, should they choose to use their insurance. From there, SonderMind's clinicians are committed to delivering best-in-class care to all patients by focusing on high-quality clinical outcomes. To enable our clinicians to thrive, SonderMind defines care expectations while providing tools such as clinical note-taking, secure telehealth capabilities, outcome measurement, messaging, and direct booking.
To follow the latest SonderMind news, get to know our clients, and learn about what it’s like to work at SonderMind, you can follow us on Instagram, Linkedin, and Twitter.
About the Role
This role requires a highly organized and versatile professional to support multiple people-facing functions. In this role, you will provide comprehensive executive support to all executive team members (except the CEO) while also ensuring efficient in-office operations. You will manage executive calendars, coordinate meetings, and handle confidential communications. Additionally, you will oversee general office maintenance and in-office events. This role will require exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment. This role is based out of SonderMind’s downtown Denver office.
What you will do
Executive Support
Support all Executive Team members (excluding the CEO), including calendar management, meeting coordination, and travel arrangements.
- Schedule and manage appointments, meetings, and events for executives.
- Coordinate and confirm meeting arrangements, ensuring all necessary logistics are in place.
- Ensure meeting rooms are set up and equipped with necessary technology and supplies.
- Plan and book travel itineraries, including flights, accommodations, and transportation.
- Handle confidential communications and sensitive information with discretion.
- Serving as the main point of contact for internal and external communication, often handling phone calls, correspondence, and inquiries.
- Support of executive off-site sand regular company meetings, including Shift (SonderMind’s Annual Company get-together), as needed.
Office Management
Manage office operations, ensuring a well-organized, efficient, and professional environment within an approved budget.
- Manage all office vendor operations and relationships, including janitorial, security, building management, parking, and others as required.
- Responsible for supervising the maintenance of all workplace-related equipment & supplies to support daily operations (kitchen appliances, furniture, office supplies, ingoing/outgoing mail, etc.)
- Manage in-office engagement events and programs, including the onsite execution of monthly All-Hands in coordination with IT.
- Serve as the primary point of contact for office-related inquiries and issues.
- Other ad-hoc responsibilities from time to time, based on business needs.
Who you are
- Proven experience as an executive assistant, office manager, or in a similar administrative role.
- Familiarity with recruitment processes and HR practices is a plus.
- Exceptional organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in office software (e.g., MS Office, Google Workspace).
- Ability to handle confidential information with discretion.
- Detail-oriented with a proactive approach to problem-solving.
- Ability to work independently and as part of a team.
Our Benefits
The anticipated salary range for this role will be $88,000-110,000 per year.
As leaders in redesigning behavioral health, we walk the walk with our employees' benefits. We want the experience of working at SonderMind to accelerate people’s careers and enrich their lives, so we focus on meeting SonderMinders wherever they are and supporting them in all facets of their lives and work.
Our benefits include:
- A commitment to fostering flexible hybrid work
- A generous PTO policy with a minimum of three weeks off per year
- Free therapy coverage benefits to ensure our employees have access to the care they need (must be enrolled in our medical plans to participate)
- Competitive Medical, Dental, and Vision coverage with plans to meet every need, including HSA ($1,100 company contribution) and FSA options
- Employer-paid short-term, long-term disability, life & AD&D to cover life's unexpected events. Not only that, we also cover the difference in salary for up to seven (7) weeks of short-term disability leave (after the required waiting period) should you need to use it.
- Eight weeks of paid Parental Leave (if the parent also qualifies for STD, this benefit is in addition which allows between 8-16 weeks of paid leave)
- 401K retirement plan with 100% matching which immediately vests on up to 4% of base salary
- Travel to Denver 1x a year for annual Shift gathering
- Fourteen (14) company holidays
- Company Shutdown between Christmas and New Years
- Supplemental life insurance, pet insurance coverage, commuter benefits and more!
Application Deadline
This position will be an ongoing recruitment process and will be open until filled.
Equal Opportunity
SonderMind does not discriminate in employment opportunities or practices based on race, color, creed, sex, gender, gender identity or expression, pregnancy, childbirth or related medical conditions, religion, veteran and military status, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition (including genetic information or characteristics), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
Salary : $88,000 - $110,000
