Job Title: Executive Assistant/Office Manager
Reports To: Senior EA to CEO
Department: Corporate
Primary Location: Denver Office
Compensation: $85,000-$95,000

Congruex is looking for an Executive Assistant and Office Manager to join our corporate team. Learn more about our operating unit at www.congruex.com

Who is Congruex

Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions.

We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do.

We are the One Congruex Family. We are building tomorrow, together.

Your New Job

The Position: As an Executive Assistant and Office Manager at Congruex, you will play a pivotal role in ensuring the efficient operation of our executive offices. You will be responsible for providing high-level administrative support to our executive and senior leadership team, allowing them to focus on strategic decision-making and company growth. Your attention to detail, exceptional organizational skills, and proactive approach will be essential in this role. As the Office Manager, you will work to ensure the office is run smoothly and efficiently, a well-oiled machine, making it easy for our employees to give their best. You’ll be an integral part of the office support team, joining forces as a strong team player, with our Boulder team to make sure both locations operate as One Congruex.

Job Responsibilities (Including, but not limited to):
Calendar Management:

• Efficiently manage and prioritize complex calendars, scheduling meetings and appointments.
• Coordinate internal and external meetings, ensuring all necessary materials and resources are prepared in advance.

Communication and Correspondence:

• Handle board and executive-level correspondence, including drafting emails, reports, and presentations.
• Act as a liaison between the executive team and internal/external stakeholders, maintaining professionalism and confidentiality.

Travel Arrangements:

• Arrange domestic and international travel logistics, including flights, accommodations, visas, and itineraries.
• Monitor travel-related expenses and ensure compliance with company policies.

Documentation and Record Keeping:

• Maintain and organize important documents, records, and files, both in physical and digital formats.
• Assist in the preparation and distribution of meeting agendas, minutes, and reports.

Office Management:

• Oversee the Denver office's daily operations, including reception/front desk, answering phones, ordering supplies and maintaining a neat and organized workspace.
• Coordinate special events, conferences, and executive team retreats as needed.
• Act as the primary contact for contractors, vendors, and building management for maintenance, cleaning, etc.
• Work with Congruex Safety Team to manage emergency contingencies plan.
• Manage building parking, RTD eco-passes, and security database.
• Have in-depth knowledge of office technology and how to set up calls, video conferences, etc. and troubleshoot set up and connectivity issues as necessary.

Problem Solving:

• Proactively identify and address administrative and logistical issues and challenges, finding solutions to improve efficiency and productivity.
• Use experience and provided resources to help you think quickly and act on your feet in stressful situations.

Confidentiality:

• Handle sensitive information with the utmost discretion and maintain a high level of confidentiality at all times..

Required Skills & Qualifications:

• A positive can-do attitude and openness to try new things.
• GRIT values – Guts, Reliability, Innovation, and Teamwork
• Bachelor's degree or equivalent work experience.
• Proven experience as an executive assistant.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in office software (Microsoft Office Suite, Google Workspace, etc.).
• Able to navigate working on both a Mac and Windows computer.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and under pressure.
• Strong problem-solving skills and a proactive approach.
• Professional demeanor and excellent interpersonal skills.

Desired Skills & Qualifications:

• Previous experience in the telecom, utility, construction, and/or engineering industry is a plus.

Why Work At Congruex
No matter what role you play, you are an important part of the One Congruex Family.

Opportunities
We offer opportunities at all levels across the nation – from students to industry veterans – in areas of engineering, construction, and professional services.
Wellbeing
We value the wellbeing of our people and offer competitive compensation, health benefits, wellness resources, 401(k) retirement planning, and employee recognition and leadership development programs. Options may vary by geographic location.

Culture
The pillars of Congruex culture are GRIT, safety, inclusion, and family.

• GRIT: Our GRIT values are part of our company DNA and the touchstone for our multinational workforce.
  • Guts - having the guts to do the right thing
  • Reliability - being reliable to deliver what we promise
  • Innovation - innovating every day
  • Teamwork - embracing teamwork together as One Congruex
• Safety: We are committed to 24/7 safety practices on our jobsites, within our offices, and all the places our team exists in between.
• Inclusion: Congruex embraces our team’s diversity and promotes an inclusive workplace for all.
• Family: We are a family-oriented company committed to the long-term health and development of our people.

The Fine Print:
We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.