What are the responsibilities and job description for the Purchasing Manager position at Christ's Church of the Valley?
Company Description
The mission of Christ’s Church of the Valley (CCV) is to win people to Jesus Christ, train believers to become disciples, and send disciples to impact the world. As a Purchasing Manager, you will lead the Purchasing Specialists, oversee the procurement process, and work closely with vendors, partners, and departments within the organization. The ideal candidate is people focused, detailed oriented, and genuinely cares about providing great customer service.
Job Description
- Inventory Control: Works through the purchasing specialists to ensure the tracking and monitoring of all products and services ordered, in transit, and received. Validates inventory levels to ensure the optimal level of stock is on hand. Monitors quality merchandise control. Verifies details for vendor deliveries. Ensures purchasing specialists are scheduling and coordinating monthly retail center inventories.
- Approves purchase orders and leads the team in creating well-documented purchase orders, ensuring smooth supplier communication, and minimizing delays.
- Thoroughly evaluates invoices to validate accuracy and adherence to agreed-upon terms, preventing financial discrepancies or inventory errors.
- Ensures the team is maintaining records, databases, and pricing lists, ensuring processing accuracy and efficiency. Conducts regular audits of pricing data, purchasing information, and other procurement-related documents. Verifies the execution of financial processes (Invoices, coding, approvals, and interface with Accounts Payable).
- Leverage internal purchasing systems to input and coordinate details for campus events.
- Provides leadership and support for the Procurement Specialists, ensuring consistent execution of all processes, providing critical updates, and driving vision and education of the department.
- Manage and update inventory software, serve as a system and process subject matter expert (SME), and train staff on purchasing processes / procedures as needed.
- Maintain a high level of professionalism and confidentiality when handling purchasing transactions and other sensitive information.
Qualifications
Character & Chemistry
- Customer Focused – is dedicated to meeting the expectations of our clients, suppliers, stakeholders, and other team members.
- Interpersonal Skills – relates well to all kinds of people and builds effective relationships, communicates effectively with team members, clients, and suppliers.
- Self-Development – Committed to improvement, seeks constructive criticism, understands strengths and weaknesses.
- Drive for Results – Steadfastly pushes self and others for results. Is action-oriented and displays focus, passion, and initiative. Takes appropriate action when something needs to be done.
- Administrative Skills – is able to sustain an organized process, prioritize and multi-task effectively while sustaining a high level of attention to detail.
- Adaptability – is able to quickly respond to changes and ensure that necessary resources will be available to meet demands.
Minimum Qualifications
- Bachelor’s degree in business administration, or a related field is desired but not required.
- 5 years of procurement experience, preferably for a multi-site church or organization.
- Proficient in utilizing various procurement software’s and systems.
- Strong communication, interpersonal, and relationship-building skills.
Additional Information
General Information
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees. CCV Leadership reserves the right to revise the position, its job functions, minimum qualifications and other aspects of the position in any way at any time.
