Office Manager/Executive Assistant

• Oversee daily office operations to ensure a well-organized, functional, and efficient workspace.
• Manage office space, including seating arrangements and scheduling shared spaces.
• Ensure compliance with health and safety regulations to maintain a safe and comfortable work environment.
• Coordinate with facilities management for maintenance and facilities-related needs.
• Manage office and breakroom supplies, including ordering, inventory tracking, and organization.
• Coordinate and manage office equipment maintenance and repairs, including liaising with vendors and service providers.
• Greet and direct visitors, ensuring a warm and welcoming experience.
• Handle incoming and outgoing mail, including sorting, distribution, and shipping coordination.
• Plan and organize company-wide meetings, events, and team-building activities.
• Monitor and manage routine office expenses, including supplies, repairs, and team events, with a focus on cost efficiency.
• Oversee office opening and closing procedures.
• Maintain general office and breakroom cleanliness and organization.
• Perform additional duties as assigned, based on team needs and capacity.

• Provide high-level administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Schedule and organize executive meetings, conferences, and travel, ensuring all logistics are managed efficiently.
• Prepare, edit, and proofread reports, presentations, and other key documents for executives with attention to detail and accuracy.
• Handle sensitive and confidential information with discretion and integrity.
• Maintain accurate and organized filing systems, both digital and physical, to support easy access and record-keeping.

• Serve as a key point of contact, facilitating communication between executives, internal teams, and external clients or vendors.
• Support meeting management and coordination across departments to ensure alignment and efficiency.
• Assist in the implementation of key initiatives and projects by providing administrative support as needed.

• Manages ambiguity - Operating effectively, even when things are not certain, or the way forward is not clear
• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Resourcefulness - Securing and deploying resources effectively and efficiently
• Customer Focus - Building strong relationships and delivering customer-centric solutions with internal and external customers.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• 3 years of office management or administrative support experience, preferably with executive-level exposure.
• Excellent organizational and multitasking abilities.
• High attention to detail with a proactive, solution-focused mindset.
• Strong problem-solving abilities and flexibility in adapting to changing priorities.
• Strong verbal and written communication skills, with excellent interpersonal abilities.
• Ability to work independently and collaboratively within a team.
• Ability to manage sensitive and confidential information with discretion.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and office management software.

• Must be able to work around pet hair and dander.

• This position has no direct reports.

• Operates in a standard office environment. The majority of job duties are performed while seated indoors with little or no exposure to hazards.

• Programs and benefit eligibility will vary based on average hours worked and length of service.
• Paid bi-weekly on a W2 basis
• PTO (paid time off) – 2 weeks in first year, 3 weeks in second year
• Paid Parental Leave and Paw-Ternity (paid Pet Adoption bonding time)
• Medical, dental, and vision insurance
• Health Savings Account (HSA)/ Flexible Spending Account (FSA) – medical and dependent care
• 401(k) Program
• Greatly discounted, employer-subsidized pet insurance
• Generous discounts on goods and services
• $25K life insurance policy (employer paid)
• Short and Long-term disability (employer paid)
• Employee Assistance Program/ 24X7 – completely confidential

$28.00-$32.00 per hour DOE/DOQ

Subject to change depending on State/City/County minimums.