What are the responsibilities and job description for the District Court Clerk / Trainee position at Churchill County?
Are you interested and/or experienced in the legal field? Do you have strong organizational skills, and are you professional in your appearance and interactions? If so, you may want to consider working as a District Court Clerk Trainee, or as an experienced District Court Clerk. Applications are invited for one full-time, regular position of District Court Clerk Trainee or District Court Clerk for Churchill County. Placement upon hire as either a Trainee or an experienced Court Clerk is based on the applicant's background and experience, and the hiring authority's determination.
The duties include assisting the public and other departments in court procedures and completion of forms and documents, scheduling hearings and notifying defendants and witnesses of court appearances, taking and transcribing minutes of court proceedings, maintaining and processing a variety of records, receiving and maintaining records of payments to the Court, and providing other clerical support functions to the District Court.
The duties include assisting the public and other departments in court procedures and completion of forms and documents, scheduling hearings and notifying defendants and witnesses of court appearances, taking and transcribing minutes of court proceedings, maintaining and processing a variety of records, receiving and maintaining records of payments to the Court, and providing other clerical support functions to the District Court.
Consider working for Churchill County! The county pays 100% of the retirement contribution to PERS on your behalf (33.5% over and above your wage, equivalent to $14,400/year). The county pays 100% of the employee-only health insurance premiums (equivalent to $12,115/year). AND you will not have Social Security taken out of your paycheck, which results in an additional 6% take-home pay (equivalent to $2,500/year).
If you are interested and qualified, be sure to apply online at www.churchillcountynv.gov/careers by 10:00 AM on February 3, 2025.
Due to the nature of the information the position handles, the incumbent must be able to maintain strict confidentiality. Occasional evening and weekend hours may be required. Hiring will be contingent upon the results of thorough background checks.
Selection for oral interview will be based upon qualifications presented in application materials. The eligible list will be maintained for twelve months. Inclusion on the eligible list is not a guarantee of a current or future job offer.
If you are interested and qualified, be sure to apply online at www.churchillcountynv.gov/careers by 10:00 AM on February 3, 2025.
Due to the nature of the information the position handles, the incumbent must be able to maintain strict confidentiality. Occasional evening and weekend hours may be required. Hiring will be contingent upon the results of thorough background checks.
Selection for oral interview will be based upon qualifications presented in application materials. The eligible list will be maintained for twelve months. Inclusion on the eligible list is not a guarantee of a current or future job offer.
Position Summary: Provides specialized, legal office support to ensure that all case files, documentation and participants are organized and available for efficient and effective courtroom operations; acts as liaison between the court and proceeding participants, maintains records of court proceedings and follows-up as required.
This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.
- Demonstrates regular, reliable and punctual attendance.
- Provides information and technical guidance to the public regarding court procedures, official information, resources, and the use/completion of various forms and documents.
- Schedules hearings; notifies affected parties of court appearance dates; issues arrest warrants; requests documents/information from other agencies; ensures that all files, documents, evidence and other materials are available and organized prior to the beginning of court session.
- Gathers information from documents and contracts from other County departments or external agencies; enters and retrieves data from automated systems; prepares periodic or special reports; creates a variety of data formats, reports, spreadsheets and databases; enters information on notices and correspondence in regard to orders to appear, subpoenas, court orders and affidavits.
- Takes and transcribes minutes of court proceedings; operates audio and video equipment; administers oaths to witnesses and jury members.
- Maintains chain of evidence and ensures security of all files and documents; organizes, maintains and purges files and documents.
- Receives and maintains records of payment to the Court; arranges payment schedules as directed by the Court; distributes fees collected; reconciles cash with records and makes deposits of funds received.
- Provides data entry of record searches, letters from defendants, etc.
- Composes a variety of correspondence and other written materials from instructions or brief notes; types or word processes a variety of materials; proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.
- Assigns case numbers; organizes case files; receives returns on search warrants; maintains accurate records and files.Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
High School Diploma/GED; AND one (1) year of customer service experience; OR an equivalent combination of education, training and experience.
Required Knowledge and Skills
Knowledge of:
- Policies, procedures, rules and regulations related to court operations.
- Computer applications involving word processing, data entry and/or standard report generation.
- Business arithmetic; office administrative practices and procedures.
- Record keeping principles and practices.
- Correct business English, including spelling, grammar and punctuation.
- Legal office terminology, processes, procedures and the format for legal documents.
- Techniques for dealing with the public, in person and over the telephone, often where relations may be confrontational or strained.
Skill in:
- Organizing court activities and recording court proceedings accurately.
- Understanding, applying and explaining applicable codes and regulations.
- Using applicable legal office terminology, forms, documents and procedures in the course of the work.
- Using initiative and independent judgment within established procedural guidelines.
- Organizing, prioritizing and coordinating work activities and meeting critical deadlines.
- Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
- Organizing, managing and monitoring cases and maintaining accurate files, records and statistics.
- Dealing successfully with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.
Required Certificates, Licenses and Registrations
- Nevada driver's license.
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Mobility to work in a typical office setting and use standard office equipment; strength and agility to lift and carry up to 20 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone.
Conditions of Employment
- Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
- New employees are required to submit to a background investigation and if hired for a safety-sensitive position, a drug/alcohol screen. Employment is contingent upon passing the background and the drug/alcohol screen (if applicable).
- Churchill County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.
Salary : $2,500 - $14,400
