What are the responsibilities and job description for the Executive Business Operations Administrator – Office of Emergency Management position at City and County of Denver?
About Our Job
With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.
We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.
What We Offer
The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $65,000 - $80,000 / year. We also offer generous benefits for full-time employees which include but are not limited to :
A guaranteed life-long monthly pension, once vested after 5 years of service
457B Retirement Plan
140 hours of PTO earned within first year 11 paid holidays, 1 personal holiday and 1 volunteer day per year
Competitive medical, dental and vision plans effective within 1 month of start date
Location & Schedule
The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position you can expect to work three (3) days in office. For your in-office days, you can expect to work on-site at the Webb Municipal Building (201 W. Colfax Ave., Denver, CO 80202).
While this position typically follows a standard work schedule, flexibility is required as staff may be asked to work alternative shifts and / or additional hours in response to emergency needs.
Who We Are & What You’ll Do
The City and County of Denver’s Office of Emergency Management (OEM) is seeking a talented individual to serve as our Executive Business Operations Administrator. This position is perfect for the professional who takes pride in effectively coordinating and managing multiple responsibilities in an energetic, fast-paced environment.
Denver OEM's mission is to lead Denver's emergency management efforts to cultivate safe, prepared, and resilient communities. Denver OEM is responsible for coordinating the City and County of Denver's efforts in preparing, mitigating, preventing, responding to, and recovering from emergencies that impact our community.
This position will serve as the assistant to OEM’s Executive Director, support the OEM Leadership Team, and function as OEM’s office manager. This position will be the first point of public contact for the Denver OEM and will report to the Executive Director. This position will liaise directly with elected and appointed officials, agency representatives from across the City, and our partner organizations. Additionally, this position will administratively support the City’s Emergency Operations Center (EOC) program.
Specifically, as the Executive Business Operations Administrator, you will :
Provide high-level of administrative support to the Executive Director, including but not limited to schedule management, note-taking, booking travel, expense reports and credit card transaction verification.
Manage EOC staff roster including onboarding and offboarding process
Serve in EOC activations, training, and exercises in the primary EOC Staffing role
Lead and represents Denver OEM on various committees, work groups, and at community events
Office manage, responsibilities including but not limited to :
Coordinating office maintenance and information technology needs
Office supply and equipment inventory
Managing office administrative budget
Procurement of goods and services for the office
Catering and event planning for officewide events
On-boarding and off-boarding of staff
Procurement Card and Travel Card Programs
Mobile Device Program
Updating and developing officewide procedures and handbook
Preparing and distributing weekly staff meeting agenda
Parking contracts for city vehicles
Renewals of office-wide professional memberships
Updating officewide administrative calendar
Performs other administrative duties as assigned
What You’ll Bring
Excellent communication skills, professional demeanor, high reliability and attention to detail, confidentiality, and superb office skills are essential to this position.
In addition, our ideal candidate has some or all the following experience, skills, and characteristics :
Superb customer service
Strong interpersonal skills and positive attitude
Strong attention to detail
Ability to work in a high-stress, fast-paced environment
Competent with computer applications including Outlook, Teams, Word, and Excel
Quick to learn new programs and systems
A team builder
Independent and self-motivated
Required Minimum Qualifications
Education requirement : Bachelor's Degree.
Experience Requirement : Three (3) years of experience administering business operations or operational programs and / or assisting professional / management staff with administrative or operational functions.
Education / Experience Equivalency : One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.
Application Deadline
This posting will accept applications until 11 : 59 PM on Sunday, February 9, 2025. Please submit your application as soon as possible to ensure consideration.
About Everything Else
Job Profile
CA2379 Business Operations Administrator
To view the full job profile including position specifications, physical demands, and probationary period, click .
Position Type
Unlimited
Position Salary Range
58,656.00 - $96,782.00
Starting Pay
65,000 - $80,000 / year
Agency
Office of Emergency Management
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Salary : $58,656 - $96,782
