What are the responsibilities and job description for the Executive Business Operations Administrator – Office of Emergency Management position at City and County of Denver?
About Our Job
With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.
We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.
What We Offer
The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $65,000 - $80,000/year. We also offer generous benefits for full-time employees which include but are not limited to:
The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position you can expect to work three (3) days in office. For your in-office days, you can expect to work on-site at the Webb Municipal Building (201 W. Colfax Ave., Denver, CO 80202).
While this position typically follows a standard work schedule, flexibility is required as staff may be asked to work alternative shifts and/or additional hours in response to emergency needs.
Who We Are & What You’ll Do
The City and County of Denver’s Office of Emergency Management (OEM) is seeking a talented individual to serve as our Executive Business Operations Administrator. This position is perfect for the professional who takes pride in effectively coordinating and managing multiple responsibilities in an energetic, fast-paced environment.
Denver OEM's mission is to lead Denver's emergency management efforts to cultivate safe, prepared, and resilient communities. Denver OEM is responsible for coordinating the City and County of Denver's efforts in preparing, mitigating, preventing, responding to, and recovering from emergencies that impact our community.
This position will serve as the assistant to OEM’s Executive Director, support the OEM Leadership Team, and function as OEM’s office manager. This position will be the first point of public contact for the Denver OEM and will report to the Executive Director. This position will liaise directly with elected and appointed officials, agency representatives from across the City, and our partner organizations. Additionally, this position will administratively support the City’s Emergency Operations Center (EOC) program.
Specifically, as the Executive Business Operations Administrator, you will:
Excellent communication skills, professional demeanor, high reliability and attention to detail, confidentiality, and superb office skills are essential to this position.
In addition, our ideal candidate has some or all the following experience, skills, and characteristics:
This posting will accept applications until 11:59 PM on Sunday, February 9, 2025. Please submit your application as soon as possible to ensure consideration.
About Everything Else
Job Profile
CA2379 Business Operations Administrator
To view the full job profile including position specifications, physical demands, and probationary period, click here.
Position Type
Unlimited
Position Salary Range
$58,656.00 - $96,782.00
Starting Pay
$65,000 - $80,000/year
Agency
Office of Emergency Management
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days’ notice.
Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.
For information about right to work, click here for English or here for Spanish.
With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.
We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.
What We Offer
The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $65,000 - $80,000/year. We also offer generous benefits for full-time employees which include but are not limited to:
- A guaranteed life-long monthly pension, once vested after 5 years of service
- 457B Retirement Plan
- 140 hours of PTO earned within first year 11 paid holidays, 1 personal holiday and 1 volunteer day per year
- Competitive medical, dental and vision plans effective within 1 month of start date
The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position you can expect to work three (3) days in office. For your in-office days, you can expect to work on-site at the Webb Municipal Building (201 W. Colfax Ave., Denver, CO 80202).
While this position typically follows a standard work schedule, flexibility is required as staff may be asked to work alternative shifts and/or additional hours in response to emergency needs.
Who We Are & What You’ll Do
The City and County of Denver’s Office of Emergency Management (OEM) is seeking a talented individual to serve as our Executive Business Operations Administrator. This position is perfect for the professional who takes pride in effectively coordinating and managing multiple responsibilities in an energetic, fast-paced environment.
Denver OEM's mission is to lead Denver's emergency management efforts to cultivate safe, prepared, and resilient communities. Denver OEM is responsible for coordinating the City and County of Denver's efforts in preparing, mitigating, preventing, responding to, and recovering from emergencies that impact our community.
This position will serve as the assistant to OEM’s Executive Director, support the OEM Leadership Team, and function as OEM’s office manager. This position will be the first point of public contact for the Denver OEM and will report to the Executive Director. This position will liaise directly with elected and appointed officials, agency representatives from across the City, and our partner organizations. Additionally, this position will administratively support the City’s Emergency Operations Center (EOC) program.
Specifically, as the Executive Business Operations Administrator, you will:
- Provide high-level of administrative support to the Executive Director, including but not limited to schedule management, note-taking, booking travel, expense reports and credit card transaction verification.
- Manage EOC staff roster including onboarding and offboarding process
- Serve in EOC activations, training, and exercises in the primary EOC Staffing role
- Lead and represents Denver OEM on various committees, work groups, and at community events
- Office manage, responsibilities including but not limited to:
- Coordinating office maintenance and information technology needs
- Office supply and equipment inventory
- Managing office administrative budget
- Procurement of goods and services for the office
- Catering and event planning for officewide events
- On-boarding and off-boarding of staff
- Procurement Card and Travel Card Programs
- Mobile Device Program
- Updating and developing officewide procedures and handbook
- Preparing and distributing weekly staff meeting agenda
- Parking contracts for city vehicles
- Renewals of office-wide professional memberships
- Updating officewide administrative calendar
- Performs other administrative duties as assigned
Excellent communication skills, professional demeanor, high reliability and attention to detail, confidentiality, and superb office skills are essential to this position.
In addition, our ideal candidate has some or all the following experience, skills, and characteristics:
- Superb customer service
- Strong interpersonal skills and positive attitude
- Strong attention to detail
- Ability to work in a high-stress, fast-paced environment
- Competent with computer applications including Outlook, Teams, Word, and Excel
- Quick to learn new programs and systems
- A team builder
- Independent and self-motivated
- Education requirement: Bachelor's Degree.
- Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions.
- Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements.
This posting will accept applications until 11:59 PM on Sunday, February 9, 2025. Please submit your application as soon as possible to ensure consideration.
About Everything Else
Job Profile
CA2379 Business Operations Administrator
To view the full job profile including position specifications, physical demands, and probationary period, click here.
Position Type
Unlimited
Position Salary Range
$58,656.00 - $96,782.00
Starting Pay
$65,000 - $80,000/year
Agency
Office of Emergency Management
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact Jobs@Denvergov.org with three business days’ notice.
Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.
For information about right to work, click here for English or here for Spanish.
Salary : $58,656 - $96,782
