What are the responsibilities and job description for the Executive Support Business Operations Administrator – City Attorney's Office position at City and County of Denver?
About Our Job
With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.
Who We Are
The City Attorney’s Office serves as the chief legal counsel to the Mayor, City Council, City Auditor, City Clerk and Recorder, and all City agencies. Its responsibilities include handling city lawsuits, prosecuting ordinance violations, providing victim support in criminal cases, representing the city in investigations and litigation, advising on contractual and transactional matters, offering regulatory and compliance assistance, addressing employment matters for the city's more than 12,000 workers, and providing guidance on local, state, and federal law.
With a team of over 250 individuals, the City Attorney’s Office is dedicated to protecting resident welfare, enhancing neighborhood quality of life, and responsibly managing taxpayer funds. As advocates for effective governance, transparency, and accountability, the office empowers the city to do its work and prioritizes ethical conduct in all city operations. Whether working with city agencies, engaging community stakeholders, or collaborating with external legal counsel, the office leverages its collective expertise to navigate complex legal challenges and advance key city priorities.
What We Offer
The City and County of Denver offers a competitive salary commensurate with education and experience. The salary range for this position is $65,000 - $80,000/annually, based on experience and education. We also offer generous benefits for full-time employees which include but are not limited to:
- A guaranteed life-long monthly pension, once vested after 5 years of service
- 457B Retirement Plan
- 140 hours of PTO earned within first year 11 paid holidays, 1 personal holiday, 1 wellness day and 1 volunteer day per year
- Competitive medical, dental and vision plans effective within 1 month of start date
Location
The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. Employees must work within the state of Colorado on their off-site days.
What You’ll Do
We are currently seeking an Executive Support Business Operations Administrator to join the Finance and Business Operations team within the City Attorney’s Office. This position will be responsible for providing executive support to the Denver City Attorney, serve as the point of contact for the agency’s Fellowship and Internship programs, and assist the team with other tasks as needed.
Other responsibilities include:
- Provides primary executive support to the City Attorney, Deputy City Attorney, Director of Finance and Business Operations and Director of Finance on an as-needed basis
- Communicates with other executive assistants, professionals, private and public organizations, or others to acquire, verify, coordinate, and document meetings and events as necessary
- Manages distribution and assignment of incoming summons, claims, subpoenas and other correspondence
- Coordinates operational and/or administrative programs/functional activities, services, and serve as a liaison and central point of contact between various agency sections, other agencies, customers, vendors/suppliers, and other stakeholders
- Assists with management of the agency’s records management program, Denver Employee Contribution Campaign, agency’s Help Desk and various committees
- Coordinates agency-wide events and planning; assists with agency’s annual reports compilation and other programs as assigned
- Assists with responses to Colorado Open Records Act (CORA) requests and coordination of the CORA request response process
- Works with internal and external customers to assess needs, provide assistance and resolve problems
- Coordinates, implements, and monitors agency’s specific training activities for the program/functional areas of responsibilities, including conducting needs assessments, evaluating training needs and effectiveness, and participating in instruction
- Develops, writes, and maintains procedures and guidelines for areas of responsibility, prepares a variety of analytical and operational reports, correspondence, and other documentation and provides operational information and statistical data for management/departmental use
- Performs other duties as assigned
What You’ll Bring
Our ideal candidate is a team player with a passion for public service. Additionally, they possess some or all of the following experience, skills, and characteristics:
- Experience providing C-suite level executive support and calendaring
- Handle sensitive communications, such as emails, phone calls, and meetings, with the highest level of discretion.
- Flexibility to pivot when handling multiple assignments
- Exceptional attention to detail
- Proven ability to build and maintain strong professional relationships
- Collaborative approach completing assignments/projects
- Proactive approach resolving issues
- Ability to strive in team-oriented environment
- Ability to work independently with little guidance in a fast-paced environment
- Expert Microsoft Office Suite skills, particularly in Outlook, Word, Excel, and PowerPoint
- Excellent oral and written communication skills
Required Minimum Qualifications
- Education requirement: Bachelor's Degree.
- Experience Requirement: Three (3) years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions.
- Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education.
- Additional appropriate education may be substituted for the minimum experience requirements.
Application Deadline
This posting will accept applications until 11:59 PM on Wednesday, January 1, 2025. Please submit your application as soon as possible to ensure consideration.
About Everything Else
Job Profile
CA2379 Business Operations Administrator
To view the full job profile including position specifications, physical demands, and probationary period, click
here
.
Position Type
Unlimited
Position Salary Range
$56,176.00 - $92,690.00
Starting Pay
$65,000 - $80,000/annually, based on experience and education
Agency
City Attorney's Office
The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.
It is your right to access oral or written language assistance, sign language interpretation, real-time captioning via CART, or disability-related accommodations. To request any of these services at no cost to you, please contact
Jobs@Denvergov.org
with three business days’ notice.
Applicants for employment with the City and County of Denver must have valid work authorization that does not require sponsorship of a visa for employment authorization in the U.S.
For information about right to work, click
here
for English or here
for Spanish.Salary : $65,000 - $80,000
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