Police Public Records Clerk

Position Summary

Receive, evaluate, and prepare documents, audio, video and various other material related to the Albuquerque Police Department, from both public and internal customers; upload, print, and compile records and reports; adhere to distribution and compliance with IPRA requests is in accordance to State law and perform a variety of technical tasks relative to assigned areas of responsibility.

Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Minimum Education, Experience And Additional Requirements

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

High school diploma or GED; and

Four (4) years of clerical or administrative support experience; and

Clerical or administrative support experience in a law enforcement environment preferred.

ADDITIONAL REQUIREMENTS:

Possession of a valid New Mexico Driver’s License, or the ability to obtain by date of hire.

Possession of a City Operator’s Permit (COP) within 6 months from date of hire.

Preferred Knowledge

• Principles and practices of electronic filing, retrieval and processing of Law Enforcement Records
• Principles and practices of Police Report Writing
• Principles and procedures of background research
• Modern office procedures, methods and equipment including computers
• Principles and procedures of record keeping
• Basic mathematical principles
• Principles of business letter writing and basic report preparation
• Occupational hazards and standard safety practices

Preferred Skills & Abilities

• Independently perform complex records management duties
• Maintain confidentiality of information received
• Research and analyze technical information
• Interpret, explain and enforce department policies and procedures
• Operate a variety of standard office equipment including applicable computer systems in an effective manner
• Complete required training classes as assigned by position
• Work independently in the absence of supervision
• Respond to requests and inquiries from department Personnel
• Maintain and update a variety of records and logs
• Communicate clearly and concisely
• Respond to requests and inquiries from Law Enforcement Officers and the public
• Perform the essential functions of the job with or without reasonable accommodation
• Establish and maintain effective working relationships with those contacted in the course of work