OFFICE ASSISTANT

Job summary

Responsible for accounts receivable, accounts payable, and general receptionist duties.

Duties and essential job functions

• Perform accounts payable functions including, but not limited to, match all accounts payable, process accounts payable checks, enter and file accounts payable invoices, print cash requirements and process and print out going checks.

• Perform accounts receivable functions including, but not limited to, ensuring all cash and paperwork turned in meets our internal control procedures, prepare daily ROA, and daily cash receipts. 

• Batch Image Apparel work orders and draft purchase orders, process Image Apparel billing, and take Image Apparel ordering to Embroidery Department.

• Perform general office duties including, but not limited to, first to answer all incoming calls and greet visitors, daily printing after processing, process paper and soap orders via phone, stuff work orders, print reports, and making deliveries to the routeroom as needed, filing, making copies etc. 

• Perform special accounting projects as needed and requested by the Controller. 

• Other duties as assigned.

• This position requires regular and reliable attendance.

Minimum requirements

An Associate’s degree, or an equivalent combination of related education and experience is required.  Experience in customer service and highly proficient in computer applications preferred.  Excellent communications skills both written and oral required.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Attachment A

OFFICE ASSISTANT

Physical Job Functions:

1. Use standard office equipment
2. Ability to stand, bend, stoop as necessary
3. Occasionally lift office supplies and products up to 30 pounds
4. Requires physical ability to file-open drawers/close drawers, move files
5. Specific vision abilities required by this job include close vision and ability to adjust focus to read small print, numbers, etc.
6. While performing duties employee will be regularly required to talk and hear

Critical Physical Demands:

Sitting:                                               

Frequently at desk to type and complete paperwork.

Walking:                                             

Occasionally to execute routine office functions such as moving between office equipment and filing locations and to execute face to face communications with employees.

Bending:                                            

Frequently for filing, copying, and general office functions.

Trunk Rotation:                                

Occasionally for filing, copying, and general office duties.

Squatting/Crouching:  

Occasionally, to pick up, sort, retrieve and place paperwork in proper filing area.

Grasping/Pinching/Wrist Turning:               

Frequently, to handle paperwork, filing duties.

Finger Manipulation:          

Occasionally to handle paperwork, filing duties.

Lifting/Carrying:                               

Occasionally, up to 30 pounds to load presentation materials or orientation materials and take items to and from 

Locations.