What are the responsibilities and job description for the Airport Data Reporting Analyst, Sr. - Administration- ATL Workforce position at City of Atlanta?
Salary Range : $43,920-$73,164
Position Expires : January 13, 2025
The Data Reporting Analyst II will provide essential administrative support to the Airport Workforce Development Program Management Officer Sr. at Hartsfield-Jackson Atlanta International Airport. This role involves managing day-to-day administrative tasks, coordinating communication, and ensuring the smooth operation of the Director's office. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment.
Key Responsibilities :
1. Administrative Support :
o Assist the Airport Workforce Development Director with daily administrative tasks, including managing schedules, coordinating meetings, and preparing reports.
o Handle phone calls, emails, and correspondence, ensuring timely and appropriate responses.
2. Office Management :
o Maintain an organized and efficient office environment, including managing supplies, filing systems, and office equipment.
o Coordinate travel arrangements, itineraries, and accommodations for the Program Management Officer Sr. and other team members as needed.
3. Meeting Coordination :
o Schedule and organize meetings, including preparing agendas, coordinating logistics, and taking meeting minutes.
o Follow up on action items from meetings to ensure tasks are completed on time.
4. Document Preparation and Management :
o Prepare, format, and edit documents, presentations, and reports for the Program Management Officer Sr., ensuring accuracy and professionalism.
o Maintain confidential files and records, ensuring they are up-to-date and easily accessible.
5. Communication Liaison :
o Act as the primary point of contact between the Program Management Officer Sr. and internal / external stakeholders, including other departments, businesses, and community partners.
o Coordinate communication across the Program Management Officer Sr.’s team, including the Community Outreach Managers, Project Manager III, and Data Analyst Sr.
6. Event and Project Support :
o Assist in the planning and execution of special events, workshops, and projects related to workforce development initiatives.
o Coordinate logistics for events, including venue booking, catering, and participant communication.
7. Data Entry and Reporting :
o Assist with data entry, analysis, and preparation of reports related to workforce development programs and initiatives.
o Support the Program Manager III with maintaining accurate records and data management.
8. Financial Administration :
o Assist in managing budgets, processing invoices, and tracking expenses for the Workforce Development Program Management Officer Sr.’s office.
o Work with the finance team to ensure compliance with financial policies and procedures.
9. Compliance and Governance :
o Ensure all documentation and procedures comply with regulatory and organizational standards.
o Assist with maintaining data accuracy and integrity across all ATL workforce programs.
Additional Responsibilities :
- Perform a wide variety of executive secretarial and administrative duties as required by daily operations within the assigned department.
- Coordinate office activities and schedules; develop and recommend office policies, procedures, and systems; ensure smooth office operations.
- Assist in preparing speeches and news releases.
- Research and analyze routine administrative projects for the Program Management Officer Sr.
- Receive and screen all communications to the Program Management Officer Sr., including telephone calls and email messages; provide assistance using independent judgment to determine messages that require priority attention; prioritize and facilitate communication.
- Prepare and review written communications and reports, draft correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources.
- Independently respond to letters and general correspondence of a routine nature.
- Proofread and edit documents for accuracy and format; distribute documents as instructed.
- Serve as a liaison for the assigned department and other City Departments, divisions, and outside agencies; negotiate and resolve significant issues.
- Serve as a departmental representative on special projects, committees, and task forces as assigned.
- Make travel arrangements for assigned Business Unit employees; maintain appointment schedules and calendars; arrange meetings and conferences.
- Provide follow-up to assignments given to members of the management team by the Program Management Officer Sr. and provide status reports.
- Participate and assist in the development and administration of the assigned department budget; perform related duties and fulfill responsibilities as required.
- Decision making; selects from multiple procedures and methods to accomplish tasks and applies organizational policies.
- Provide guidance and training as required to lower-level interns, temporary employees, etc.
- Initial contact for potential candidates; schedule interviews and provide pertinent information.
- Primary point of contact and resource guide for constituents; provide central intake information and outside resources.
Knowledge, Skills & Abilities :
This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.
Salary : $43,920 - $73,164
