HR Assistant

Essential Job Functions: Performs a wide range of complex administrative and clerical duties of a specialized nature on an above-average level of difficulty which aids in support to the director and other staff; performs administrative, word processing and typing duties; inputs information into a computer with a high degree of accuracy; assists with department budget process; orders supplies and enters purchasing requisitions; processes Personnel Action Forms; serves as primary backup to other Personnel Assistants; creates positions in the Naviline automated Payroll system; maintains job descriptions for each position with the City; post job vacancies on the applicant tracking software and city's bulletin board; scans documents into the imaging system; Provides assistance with Civil Service meetings including taking minutes at meetings and transcribing; administers the correspondence process affecting applicants including rejection and congratulation letters; assist with explaining new hire paperwork to new employees; receives probationary performance documents from city departments and changes evaluation date in the Naviline system; creates EEO job packets and employee personnel files; transfers job packets to PDF file; prepares applicant flow report; files a variety of material; maintains EEOC and internal grievance files, acts as a digital image-clerk for files related to employee complaints; provides administrative assistance to all HR personnel as needed; maintains high level of confidentiality at all times; primary backup for the front desk; performs pre-hire testing; performs a multitude of administrative tasks including creating documents, reports and maintaining reports; provides information to City employees; gathers data for salary analysis; works on a variety of projects simultaneously; Notary Public for State of Texas. Perform other related duties as required.

Other Job Functions: Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Works indoors in a fast paced office environment with a heavy work load. Must be available to work 8:00 a.m. to 5:00 p.m., Monday through Friday, extended hours when necessary.

Knowledge: Knowledge of modern office practices, procedures, and equipment including personal computers; knowledge of word processing; knowledge of business English, spelling, and arithmetic; knowledge of formats for various business letters and reports.

Skills/Abilities: Ability to set up and type a variety of letters, reports, records, and related materials with above average difficulty; ability to maintain clerical records; ability to prepare detailed reports and make minor decisions in accordance with procedures and regulations; ability to understand and follow oral and written instructions with minimal supervision; ability to establish and maintain effective working relationships with other employees and the public; ability to work in a fast paced office environment with frequent interruptions; ability to prioritize and organize work and manage time effectively; ability to be flexible with work assignments. Skilled in the use of Microsoft Suite and IBM iSeries (AS-400) computer systems. Ability to type accurately.

Physical Requirements: Constantly sees and hears; frequently reads, sits, files, sorts, stands, walks, reaches, answers the telephone, operates PC and printer, enters data, writes by hand; infrequently operates calculator, types, kneels, cleans, climbs, carries, drags, holds, lifts, pulls and pushes objects weighing up to 25 lbs.

Education/Experience: Graduation from high school or equivalent supplemented by advanced clerical courses; three (3) years of clerical experience; two (2) years of secretarial training above high school may be substituted for experience and/or a combination of education and experience for the two years. Minimum (1) one year experience using word processing software; experience with word processing and spreadsheet processing software; experience with IBM iSeries (AS400) computer system preferred.

Typing test at 45-50 wpm preferred. Skill tests will be administered. Applicant selected for hire will be subject to a background investigation and drug/alcohol screen test.

The City of Beaumont provides equal employment opportunities (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The City of Beaumont will provide reasonable accommodations for qualified individuals with disabilities. To request a reasonable accommodation or other assistance contact a Human Resources representative at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.

The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting salary.