HR Administrative Assistant

Job Title: HR Administrative Assistant
Location: Corporate Office
Reports To: HRBP and Executive Leadership Team

Company Overview:

Industrial Rescue Instruction Systems, Inc., is a leading provider of emergency response services. Our mission is to enhance the safety and preparedness of organizations through comprehensive training programs, expert guidance, and trained personnel. We support various industries, including oil and gas, manufacturing, and safety, ensuring they are equipped to handle emergencies effectively.

Job Summary:
The HR Administrative Assistant provides essential administrative support to the Human Resources department, ensuring the smooth execution of recruitment, onboarding, and employee record management. This role collaborates with the HR Business Partner (HRBP), Executive Leadership Team (ELT), medical providers, external vendors, and internal administrative teams to maintain compliance, streamline HR functions, and enhance organizational efficiency.

Duties & Responsibilities:

• Manage recruitment platforms, post job openings, and assist in applicant screening.
• Oversee background checks and coordinate medical onboarding (physicals, drug screenings, etc.) with applicants and designated facilities.
• Arrange hotel accommodations for training sessions as needed.
• Track and monitor employee performance evaluations.
• Maintain accurate employee records and ensure compliance with documentation requirements.
• Provide general HR administrative support and assist the Executive Leadership Team (ELT) with administrative duties as needed.
• Serve as front desk support when required, assisting and greeting employees and visitors.
• Perform other duties as assigned; responsibilities will evolve as the role develops and new projects arise.

Qualifications:

• High school diploma or equivalent; Bachelor’s degree in Human Resources or a related field preferred.
• Minimum of 2 years of administrative experience, preferably in Human Resources.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite and HR software.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.

Ideal Candidate:

The ideal candidate for the HR Administrative Assistant role is an organized and detail-oriented professional with a strong foundation in administrative support and human resources functions. They should demonstrate excellent communication skills, a proactive mindset, and the ability to multitask in a fast-paced environment. We seek individuals who are adaptable, resourceful, and committed to maintaining confidentiality and professionalism in all aspects of HR operations. A passion for efficiency, teamwork, and continuous learning is essential. As this role evolves with new projects and responsibilities, we value candidates who are eager to grow within the company and take on new challenges.

Working Conditions:

• Office-based position.
• Standard business hours, with flexibility as needed for HR and/or ELT functions.

Compensation & Benefits:

· Competitive salary commensurate with experience.

· Comprehensive benefits package including health, dental, and vision insurance, paid time off, and more.

Disclaimer:

Industrial Rescue Instruction Systems Inc. is an equal opportunity employer. We are committed to fostering a diverse and inclusive work environment where all employees are valued and respected. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status.

Important Notice:

• Job Requirements: Applicants must meet the minimum qualifications and experience levels outlined in the job description.
• Background Check: A thorough background check, including employment history, education verification, and criminal record check, will be conducted as part of the hiring process.
• Drug Testing: Pre-employment drug testing is required.
• Health and Safety Compliance: All employees must adhere to Industrial Rescue Instruction Systems Inc.'s health and safety policies and procedures, including those related to COVID-19 or other infectious diseases.
• Employment Eligibility: Candidates must be legally authorized to work in the country of employment without sponsorship.
• Compensation and Benefits: Compensation will be determined based on experience, job responsibilities, and other relevant factors. Detailed information on benefits will be provided during the hiring process.
• Confidentiality: All applications will be treated with strict confidentiality. Personal data collected will be used for recruitment purposes only and will comply with relevant data protection laws and regulations.

Application Process:

• Submission: Interested candidates are encouraged to submit their resume and cover letter through our official career portal or designated email address.
• Interview: Selected candidates will be contacted for an interview. Due to the high volume of applications, only those selected for an interview will be contacted.
• Accommodation Requests: If you require any accommodations during the application or interview process, please notify us at the time of application.

Contact Information:

For any inquiries regarding the job posting, application process, or your application status, please contact our HR department at valerie@irisrescue.com.

Acknowledgment:

By submitting your application, you acknowledge that you have read and understood this disclosure and agree to the terms outlined above.

Thank you for considering a career with Industrial Rescue Instruction Systems Inc. We look forward to reviewing your application.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Language:

• English (Required)

Ability to Commute:

• Beaumont, TX 77703 (Required)

Work Location: In person

Salary : $20 - $25