What are the responsibilities and job description for the Senior Management Analyst position at City of Beverly Hills, CA?
Salary : $100,864.80 - $125,313.00 Annually
Location : Beverly Hills Information Technology Department, CA
Job Type : Full-time
Job Number : 25-6110-01
Department : Information Technology Dept
Division : IT - Information Technology
Opening Date : 01 / 02 / 2025
Closing Date : 1 / 17 / 2025 11 : 59 PM Pacific
Job Summary
Who We Are
The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high-performance organization. The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.
What We Do
The Information Technology Department is recognized among municipalities as a premier provider of technology infrastructure and services. The department's mission is to make information available anytime and anywhere by facilitating citywide and intergovernmental knowledge sharing and ensuring access to reliable, innovative, and cost-effective technologies.
What We're Looking For
The City of Beverly Hills is seeking a for the Information Technology Department. This role will perform professional, analytical, administrative, and supervisory duties in various administrative staff functions. These administrative functions may include budget / financial analysis, program / project management, legislative analysis and development, policies and procedure development, organizational analysis, and asset / contract administration.
The incumbent will need to perform highly complex assignments involving research, analysis, planning, evaluation, and program coordination. Additionally, this role will provide highly responsible professional support to senior management including analyzing data, report writing, and assisting with city council items. The ideal candidate will be responsible, dependable, and displays a passion and commitment to working in fast-paced environment. We are looking for a team player that has outstanding written and verbal communication skills, customer service ethic, and enjoys working with a diverse group of people. This position reports directly to the Assistant Chief Information Officer.
Selection Process
Candidates who meet the minimum qualifications and whose experience appears to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process which may include :
- Supplemental Questionnaire review
Required : Resume
Optional : Cover letter
Please attach a writing sample with your application and limit the submission to 5 pages maximum.
If you are unable to attach the writing sample to your application, please email it directly to fmunson@beverlyhills.org before the closing date of January 17, 2025 with the following email subject : Senior Management Analyst (25-6110-01) - Writing Sample
The best-qualified candidates who most closely meet the needs of the department may be invited to participate in the oral interview. All candidates will be notified by email regarding their recruitment status approximately 2-3 weeks after the recruitment period closes.
Conviction History
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.
Conclusion
Verification : Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Note : Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.
Disaster Service Workers
All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Major Duties
EXAMPLES OF ESSENTIAL DUTIES- Duties may include, but are not limited to, the following :
Develop and recommend departmental and / or City-wide systems, policies, procedures, and administrative guidelines.
Perform comprehensive analysis and coordination of municipal policies, organization, procedures, and services. Analyze the economic and financial feasibility of proposed projects and programs and make recommendations.
Develop and recommend goals, objectives, and guidelines, utilizing resources effectively to improve efficiency and organizational effectiveness of the operation.
Prepare, monitor, and oversee the department, division, project, and / or program budget.
Conduct revenue and expenditure forecast and research.
Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
Plan, prioritize, assign, supervise and review the work of assigned staff; provide and coordinate staff training; work with employees to correct deficiencies; may participate in the selection of staff and implement discipline procedures.
Interpret and monitor compliance with City codes, regulations, and policies, and local, federal, and state statutes and guidelines.
Keep abreast of new legislations operation, and recommend adjustments to procedures to ensure compliance with prevailing laws. Oversee the implementation of state-mandated programs and projects.
Negotiate and administer contracts, agreements, leases and services. Develop agreements and contract terms and monitor compliance. Mediate user / provider complaints.
Research grant programs, prepare grant applications, and monitor compliance with applicable terms.
Conduct research and analyze statistical and related data. Review and make recommendation on administrative and operational problems.
Prepare comprehensive technical reports, memoranda, and correspondence, as well as maintains records.
Prepare and may present reports to City Council, City Manager and various boards, committees and citizen groups at the request of the department director or City executives.
Act as a resource to the public, City Administrators, City Departments, City Council, commissions, organizations and community groups. Interpret and explain City policies and procedures.
May represent the City and make presentations in the community, and at interdepartmental, interagency, and professional meetings, as assigned
May supervise, train, and evaluate the work of professional, technical, and support staff, as assigned. Ensure that staff provides a high degree of customer service to both internal and external customers.
Assist new or existing staff in learning departmental practices and protocols, methods, and procedures.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Foster an environment that embraces diversity, integrity, trust, and respect.
Be an integral team player, which involves flexibility, cooperation, and communication.
Perform related duties as assigned.
Minimum Qualifications
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be :
Training : Equivalent to a Bachelor's degree from an accredited college or university with major course work in Public Administration, Business Administration, Economics, or a related field.
License and Certificate
Knowledge, Skills & Abilities
Knowledge of :
Principles and practices of organization, administration and management.
Principles, practices, methods, and techniques of effective supervision, training, and performance evaluation.
Program and project development, implementation and evaluation.
Fiscal analysis and budget preparation and administration.
Grant application and monitoring.
Data collection and analysis.
Report writing techniques and editing.
Quantitative and management analysis technique.
Effective customer service techniques.
Ability to :
On a continuous basis, know and understand all aspects of the job; conduct research, studies, and analyses; identify and interpret technical and numerical information; analyze and recommend solutions to problems and issues; prepare analytical and financial reports; observe and problem solve operational and technical policy and procedures.
Provide direct or technical and functional supervision over assigned staff; effectively train and evaluate staff.
Develop, implement, and administer projects and programs.
Develop and implement goals, objectives, policies, and procedures.
Interpret and apply relevant laws, codes, and regulations.
Prepare and deliver effective public presentations.
Plan, develop, and manage programs and projects.
Establish and maintain effective and cooperative working relationships with officials of public and private agencies, City Council, commissions, community groups, the general public, and others contacted in the course of work.
Provide effective customer service.
Exercise independent judgment and initiative within established guidelines. Use sound judgment in recognizing scope of authority.
Operate and use standard office equipment including computers and applicable software applications.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
Utilize appropriate safety procedures and practices for assigned duties.
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing.
The City offers a generous benefits package including CalPERS retirement benefits, medical, dental, vision and more.
To see detailed information about our Management and Professional benefits, please review the
The following Supplemental Questionnaire is part of the examination for this position and will be used in determining your qualifications. In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. The experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History / Experience section of your Employment Application. Failure to complete the "Work History / Experience" section of the employment application may result in your application not being considered. The hiring department may review each answer to evaluate your qualifications. Responses such as "See Resume" or "See Application" will result in your application not being considered.
By continuing in the recruitment process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge. If you are selected to continue in the recruitment process, your qualifications may be evaluated through employment verification, reference checks, and written, skill assessment, and oral examinations.
Select "Yes" to reflect that you have read and understand this statement.
ALL FUTURE CORRESPONDENCE WILL BE CONDUCTED VIA EMAIL, so please ensure that the email address and contact information you provide is accurate, current, secure, and readily accessible to you. Please be sure to include correspondence from @beverlyhills.org as an approved sender so that messages are not accidentally place into your spam / junk e-mail folder. Ultimately, it is your responsibility to check your email regularly and on a timely basis. Select "Yes" to reflect that you acknowledge that you read, understand, and agree with this statement.
What is your highest level of education completed?
If you completed a Bachelor's degree or higher, which of the following best describes your major field of study?
If you marked "Other closely related field" in the above question, please indicate your field of study in the provided text box. If this does not apply to you, please type "N / A" in the provided box.
How many years of increasingly responsible analytical or administrative experience do you possess? Years of experience should be calculated on a full-time (40 hours / week) basis.
What is your level of competency in Microsoft Excel? Please select one of the following :
BasicThis level of skills is required to perform tasks and work with data in worksheets. A person with this level of skills is able to enter and correct data, modify a workbook, format a worksheet, and use printing functions.
IntermediateThis level of skills is required to work with multiple worksheets, filter data, use integrate functions, and manipulate databases. With this level of skills, a person understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel.
AdvancedThis level of skills is required to use advanced techniques for analyzing and manipulating data in Excel. A person with this level of skills is able to automate some operations, manage Macro commands, and create MS Excel applications.
Please describe your experience working with a program, division or department's budget. Be sure to include the level of your involvement, the size of the budget, and the duties you performed. If you do not have any experience in this area, please type "N / A" in the provided box
Please discuss your experience creating reports (i.e staff reports, budget reports, project status update reports, etc.). If you do not have any experience in this area, please type "N / A" in the provided box.
This application requires an example of your business writing skills (this can be anything you've written that demonstrates your writing ability). Have you attached a writing sample to your application?Please note : Any application submitted without an attached professional writing sample may be disqualified.
Required Question
Salary : $100,865 - $125,313
