What are the responsibilities and job description for the Secretary position at City of Boca Raton, FL?
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Job Description
Be part of the team that helps make the City of Boca Raton one of the best places to live, work and play! We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca
Location
Boca Raton Community Center
Schedule
Tuesday-Saturday 7:45-4:45
GENERAL DEFINITION OF WORK:
Performs difficult clerical work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under regular supervision. Supervision may be exercised over subordinate personnel.
Essential Functions
- Types letters, invoices requisitions, reports, statistical documents, vouchers, etc. from rough draft, copy, or verbal instruction.
- Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards.
- Serves as receptionist; provides requested information; takes and relay messages.
- Opens, sorts, and distributes mail.
- Handles billings and keeps various accounts.
- Collects and prepares data for records and reports.
- Operates word processing and other office automation equipment.
- Prepares deposits.
RELATED TASKS:
- Composes routine correspondence independently or from supervisor's notes;
- Maintain various records and files including confidential files.
- Prepares requisitions, types purchase orders, maintains files; orders supplies and equipment.
- Maintains appointment calendar; sets up appointments for supervisor and other personnel.
- Makes arithmetical calculations, posts and makes entries in account books and other records; collects money for various items.
- Performs related tasks as required.
Knowledge, Skills and Abilities
Knowledge of:
- standard office practices, procedures, equipment, and clerical techniques.
- business English, spelling, and arithmetic.
- the use of a variety of standard and automated office equipment.
- word processing programs.
- type accurately at a rate of 35 WPM.
- make arithmetical calculations.
- establish and maintain effective working relationships with associates and the general public.
- follow oral and written instructions.
Minimum and Preferred Qualifications
EDUCATION AND EXPERIENCE:
- Any combination of education and experience equivalent to graduation from high school, including or supplemented by courses in typing and three (3) years of experience in clerical and typing work.
SPECIAL REQUIREMENTS:
- Possession of valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.
POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
The background check process for this position may include:
- Criminal Background Check
- Employment Verification
- Reference Checks
- Motor Vehicles Report (MVR) Check
Job description specifications are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity.
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
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