What are the responsibilities and job description for the ACCOUNTING CLERK 2 position at City of Bradenton?

Accounting Clerk 2

Department / Location : City Clerk / Accounting

FLSA Status : Non-exempt

Bargaining Unit : None

Classification : Non-essential

Schedule : This position normally works a regular weekday daytime shift.

Supervision Exercised : None

Supervision Received : Work under the direction of, and responsible to, the Accounting Manager or designated representative. Direct supervision is minimal concerning day-to-day activities. Completed work is reviewed primarily in terms of results achieved and reconciliations. Incumbent is required to use initiative and good judgment in planning and executing routine work.

General Purpose of the Position : The primary purpose of this position is to perform the accounting functions as described below, in addition to those items that may arise in the day-to-day operations of the city's accounting operations.

Essential Duties and Responsibilities :

Thorough understanding of the general ledger in order to be able to understand and create journal entries.
Accounts Payable - processes from requisition, to purchase order, to invoicing and vendor payment.
Maintaining W-9s and generating 1099s.
Reconciliation of all bank accounts except the city's 'operating' account, including those of the Bradenton Police Department.
All balancing, reporting, and deposits associated with city-wide cashiering operations.
Verify and document seizure money from the Bradenton Police Department Property and Evidence.
Monthly maintenance of escrow-like accounts.
Liaison between Accounting and the city's revenue-generating departments (Utility Billing, Permitting, Local Business Tax) including performance of operations such as adjustments, refunds, bank filings, returned items.
Continual documentation and revision of responsibilities and procedures.
Ability to train employees in end-user accounting functions.
Ability to enter and manipulate data within Microsoft Excel as well as within the city's financial management system (Munis).
Additional duties as may be required including abandoned property letters, payment of sales taxes, Garage (Fleet Department) reporting, etc.

Skills and Physical Abilities Required :

Knowledge of city regulations, rules, procedures, and functions.

Knowledge of purchasing principles and practices, including requirements specific to city procurement operations.

Knowledge of basic accounting and bookkeeping procedures, and ability to document such processes and procedures.

Ability to make delegated decisions with minimum supervision in accordance with applicable laws, regulations, procedures, and approved operating practices.

Ability to follow complex oral and written instructions.

Ability to perform routine mathematical calculations.

Ability to operate a desktop computer, Microsoft Office products, and MUNIS software modules.

Ability to research information and analyze data to arrive at valid conclusions and recommendations.

Ability to communicate effectively and clearly both orally and in writing.

Ability to exercise sound judgment, tact, courtesy, and discretion when acting as a representative of the city in establishing and maintaining good working relationships with vendors, support providers and co-workers.

This position is primarily office work requiring limited physical effort. Visual acuity is required for reviewing, checking, preparing, and maintaining computer and manual files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required.

Computer Equipment and Software Requirement : Experience with personal computers, Microsoft Office (including Excel), and Tyler Technologies' Munis, the city's enterprise software.

Education and Experience Required : High school diploma or GED equivalent supplemented by college-level courses in Accounting. Governmental accounting experience preferred. One (1) to three (3) years of experience in accounting and / or bookkeeping is required.

Environmental Conditions : Inside in an office environment.

Pay Grade : 111

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. Duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Code : 875-1

Type : INTERNAL & EXTERNAL

Location : FINANCE

Grade : NONR113

Group : NON REPRES

Job Class : ACCOUNTING CLERK 2

Posting Start : 01 / 22 / 2025

Posting End : 12 / 31 / 9999

Salary : $16.26-$24.39

Salary : $16 - $24

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