Administrative Services Technician (Finance)

DEFINITION

Under general supervision, performs a variety of technical and administrative duties requiring the application of specialized operational, program, or regulatory knowledge in support of a department, or program; assumes on-going, technical and administrative responsibilities specific to area of assignment; coordinates assigned programs, projects, and services with other departments and outside agencies; and provides specialized program information and assistance to City staff and the general public; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direct or general supervision from the Administrative Services Director, Public Works Director or other Department Head. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

Incumbents assigned to this class are expected to perform the full range of journey level duties, possess technical and/or functional expertise and perform specialized duties in a highly independent manner which may include financial and/or human resources areas such as cash, billing, payroll, accounts receivable and/or accounts payable, benefits administration, administration of contracts, agreements, and grants in addition to performing a variety of record keeping, reconciliation and report preparation activities. The work has technical and programmatic aspects, requiring the interpretation and application of policies, procedures, and regulations and may involve frequent contact with staff, the public, and other outside agencies as well as performing basic research and analysis functions. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

• .
• Prepare and process payment of all required monthly, quarterly, and annual State and Federal Tax reports.
• Reconcile payroll accounts and prepare monthly journal entries.
• Review, interpret, implement, and prepare any necessary reports relative to; changes in State and Federal tax payroll laws, workers compensation payments, 4850 leave time, employer/employee paid contributions to various programs, Public Employees Retirement System (PERS) the Fair Labor Standards Act (FLSA), employee group memorandums of Understanding and any other agency requirements.
• Perform technical payroll activities associated with benefits; complete, generate and distribute salary information to designated retirement sources.
• Receive and review timesheets from each department; calculate and enter timesheet data into the computer; calculate various payroll withholdings and deductions.
• Determine when employees become eligible for PERS membership and health insurance and must understand the regulations and the processes that are involved to be able to report accurate information to the retirement system.
• Performs customer service counter duties including cashiering (cash handling), processing payments, preparing bank deposits, providing information and applications for City business matters.
• Collects and accounts for fees and other monies collected in other City departments.
• Bilingual highly preferred.

Job Type: Full-time

Pay: $34.55 - $42.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• Do you have Public Sector Experience?

Experience:

• Payroll management: 3 years (Required)

Language:

• Spanish (Required)

Work Location: In person

Salary : $35 - $42