What are the responsibilities and job description for the Payroll & Benefits Coordinator position at City of Cape Girardeau?
General Definition of Work
Performs all aspects of the City’s payroll function and administers employee benefits for the City of Cape Girardeau.
Essential Functions
● Processes bi-weekly payroll for the city; checks retro pay, verifies miscellaneous leave requests, deductions and payroll summary including withholdings for garnishments, tax levies and court ordered child support; picks up paychecks from third party provider and puts checks in folders to be picked up by corresponding departments.
● Processes I-9 verifications on all new employees.
● Processes and sends out COBRA packets.
● Reconciles and processes LAGERS retirement payment and deferred compensation (457).
● Participates in first day new hire orientation; includes enrolling new employees in deferred compensation plan, FSA plan, health and dental insurance, life insurance, LAGERS, Employee Navigator, Ally Health, HSA account and processes W-4's and other new employee forms.
● Reconciles payment for monthly billing of health, dental and life insurance, FSA and supplemental insurance plans; serves as contact person with insurance vendors; verifies insurance billing through auditing processes.
● Sends onboarding to new hires and assigns tasks to re-hires.
● Answers incoming phone calls; assists walk-in customers; assists employees with questions or requests.
● Maintains spreadsheet for budged positions for all departments.
● Responsible for all benefit open enrollment changes, including but not limited to; plan changes, adding/removing dependents and updating employees’ deductions.
● Can be called to active duty in the event of a city emergency.
● Performs other related duties as assigned.
Minimum Qualifications
● Associates degree and three (3) years of progressively responsible administrative support in Payroll and/or Human Resources Administration.
● Read and interpret written material and directions.
● Perform basic mathematic functions including addition, subtraction, multiplication and division.
● Proficient in the use of Microsoft Word, Excel and other contemporary software packages.
Preferred Qualifications
● Bachelor’s degree in related field.
● Five (5) plus years experience in payroll/benefit activities.
● PHR Certified.
Salary per hour $19.89, plus a generous benefit package.
- Bi-weekly pay periods.
- Twelve paid holidays per year.
- 96 hours of vacation – accrued throughout the year.
- 96 hours of sick leave – accrued throughout the year.
- 2 days of personal leave per fiscal year. Must be employed on July 1 of the fiscal year to receive.
- City paid monthly premiums for health and dental insurance – Employee only.
- City paid monthly life insurance for employee only (1 times annual salary up to $50,000).
- Optional group term life insurance purchased at employee’s expense.
- Optional vision insurance purchased at employee’s expense.
- Voluntary deferred compensation plan – not matched by the City.
- Retirement (LAGERS) paid by the City. Missouri LAGERS – A Secure Retirement for All (molagers.org).
- Total compensation value (Hourly starting rate plus benefits value) for this position is $29.46 hourly/$61,272 yearly.
Before final appointment, successful applicant will be required to successfully complete a drug test and background investigation.
The City of Cape Girardeau reserves the right to notify only those individuals selected for an interview as to their status of their application for employment. EOE/ADA/M/F/V
Salary : $50,000 - $61,272
