Mayor's Summer Youth Jobs Program - Events Assistant

Position Title: Events Assistant

Department: Events
Location: Room 303, City Hall
Number of Open Positions: 1
Anticipated Start Date: June 3, 2025
Hours per Week: 25 hours (flexible)
Business/Work Hours: Flexible; may include working events such as Live on the Levee and Regatta
Pay Rate: $12.00/hour

General Description

This position supports the planning and execution of community, recreational, cultural, and special events hosted by the City of Charleston. It is designed for youth ages 16-20 and is performed under close supervision following established procedures.

Maximum work hours are up to 35 hours per week, depending on event needs and scheduling.

Responsibilities, Tasks, and Projects

• Assist with general clerical tasks, including data entry, filing, answering phones, and responding to emails

• Support event preparation by organizing materials, setting up event areas, and coordinating logistics

• Help design and print event signage, flyers, and promotional materials

• Provide on-site event assistance, including vendor coordination, guest support, and equipment setup/takedown

• Track inventory of event supplies and help ensure all necessary materials are available

• Assist with social media and marketing tasks such as drafting posts and capturing event photos

• Perform other duties as assigned to support successful event execution and daily office operations

Candidate Requirements

• Ability to lift up to 25 pounds

• Familiarity with internet use and Microsoft Office (Word, Excel, Outlook)

• Strong communication skills

• Comfortable working outdoors for extended periods in heat

• Comfortable with frequent walking and standing during event setup and execution

Dress Code

• Casual attire is appropriate for office tasks

• Shorts are permitted only when working outdoor events

• Comfortable, supportive shoes are required

Core Competencies

Knowledge, Skills & Abilities:

1. Accountability - Takes responsibility for personal actions

2. Adaptability - Responds positively to changes in duties or environment

3. Communication - Listens, speaks, and writes clearly, respectfully, and professionally

4. Customer Service - Provides courteous, quality assistance to internal and external stakeholders

5. Initiative - Takes proactive steps to complete tasks and solve problems

6. Judgment & Decision Making - Makes sound, fact-based decisions

7. Professional Development - Seeks opportunities to learn and improve job-related skills

8. Teamwork & Cooperation - Works collaboratively to support the City's mission and departmental goals

Additional Qualifications

• Must be legally authorized to work in the U.S. and provide documentation

• Must speak and read English proficiently to:

  • Follow safety instructions

  • Communicate effectively with staff, the public, and event partners

• Must comply with all City and departmental policies, procedures, and expectations

Note

This job description outlines the general responsibilities and expectations of the position. It is not an exhaustive list. Management may assign additional duties as needed. The City of Charleston reserves the right to update or modify this description at any time. This posting does not constitute a contract or guarantee of continued employment.

Americans with Disabilities Act (ADA) Compliance

The City of Charleston, WV is an Equal Opportunity Employer. In compliance with the ADA, reasonable accommodations will be provided to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss any accommodation needs with management.

Salary : $12