What are the responsibilities and job description for the Principal Clerk 2025-032 position at City of Chicopee?
City of Chicopee
Position:
Principal Clerk
Department: City Clerk’s Office
Employment Status: Non-Exempt, UFCW 1459 Admin, Full-Time (35 Hours/Week)
Salary: Grade A04, Step 01, $20.40/Hour
Schedule: Mon-Fri 9:00AM-5:00PM
Certifications/Licenses Required: High School diploma OR General Education Degree (GED) or one to three months related experience and/or training; or equivalent combination of education and experience.
SUMMARY
The City of Chicopee’s City Clerk’s Office is hiring a Principal Clerk who is responsible for extensive clerical duties, which include typing, researching, filing, recording, computerizing, reviewing, balancing, and processing various functions.
ESSENTIAL DUTIES INCLUDE:
- Daily balancing of cash drawer (at the beginning and ending of a business day).
- Prepare supplies, machine, and vault, etc. for the start of the business day.
- Daily deposit to the Treasurer's Office of monies received and record such.
- Update City code book. Assist employees from other departments with printing, researching, and updating the City codebook. May answer questions show how to use the program. May troubleshoot if needed or refer to the MIS Department.
- Daily processing of the mail, (such as record requests) metering it at the end of the day and mailing it.
- Make various forms for the office, and Excel spreadsheets per City Clerk.
- Answer phones and direct to the proper office or check for any records for customer.
- Receive meeting notices, verify that they are valid ( original signatures, 48-hour notice, etc.) and post in the office log and on the public board.
- Periodically type agenda for City Clerk when the Assistant is out.
- Sell copies of zoning ordinance to customers.
- Ordinance checks on the computer for employees and/or customers, which may be printed. Must know various ordinances for the job.
- Copy each appointee the opening meeting law, which they sign and attach to appointment sheet. Original document is filed, and their name is transferred to the public office list.
- Assist Hearings Officer.
- Process all resigned appointees, which includes receiving a resignation, removing them from the public list and filing.
- Process special permits and zone changes; notify the petitioner of approval or denial.
- Send the petitioner necessary paperwork so that they may go to the Registry of Deeds to record.
- Assist customers with their family tree by search through records and know different spelling of surnames. Know the law that pertains to public records.
- UniBank liaison, dealing with bank personnel and on-line requests of the City Clerk's Office.
- Any additional duties as prescribed by the City Clerk.
(See attached for full job description)
QUALIFICATIONS
- High School diploma OR General Education Degree (GED) or one to three (1-3) months related experience and/or training; or equivalent combination of education and experience. - Required
- Minimum of five (5) years’ customer service experience. – Required
- Ability to work with the public and under pressure.
- Preparation and knowledge of Election Procedures and Programming
- Good typing and telephone skills.
- Excellent computer knowledge.
- Genealogy experience.
- Must be able to attend evening City Council meetings occasionally and work overtime hours around election times.
BENEFITS
The City of Chicopee provides its employees (contingent upon employment status) with a robust benefits package which include the following:
Recurring Sick Time,
Vacation,
Thirteen Holidays Per Year,
Retirement Plan, and more…
HOW TO APPLY
If this opportunity aligns with your skills, experience, and employment goals, apply today through one of the following:
Go to chicopeema.gov/jobs and apply online
OR
deliver it along with your resume to:
Department of Human Resources
Chicopee City Hall,
274 Front Street, 1st Fl.
Chicopee, MA. 01013.
Questions?
Text, Call, or Email:
ChicopeeCAREERS
P: (413) 594-1584 C: (413) 523-2394
resume@chicopeema.gov
Follow Us On Social Media:
Facebook: ChicopeeCareers (@MAChicopeeCareers)
Linkedin: ChicopeeCAREERS (@ChicopeeCareers)
The City of Chicopee is an Equal Opportunity Employer.
Salary : $20
