Administrative Assistant - CATS

This position requires skilled clerical and dispatch responsibilities required in the administrative control of the Clovis Area Transit System. This position works 40 hours per week, normally Monday through Friday. May be required to work some weekends and may require the operation of transit vehicle to transport passengers in a safe, prompt and courteous manner.

The Clovis Area Transit System's mission is to provide safe, reliable, efficient transportation service to the Clovis community.

**This position has been classified as a safety sensitive position and is subject to our drug testing policy to include pre-employment, random, reasonable suspicion and post-accident for the following prohibited substances: marijuana, amphetamines, opioids, phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration.**

• Types and composes correspondence, flyers, signs, brochures and other documents for the department.
• Acts as receptionist – greeting customers, answering phone, taking and logging reservations for transit service, making appropriate referrals and taking messages.
• Organizes and maintains files.
• Observing the city's purchasing procedures – logs and tracks all requisitions and purchase orders, obtains price quotes for purchases, assuring that all purchases are coded to proper fund codes and tracks line item budget balances.
• Maintains department's inventory, logs and tags equipment, performs annual inspection, orders and stocks office supplies.
• Maintains department employee timesheets, time-offs, leave and comp accrual.
• As need arises, will be required to drive transit van and transport passengers.
• Learn 10 codes and proper mobile radio techniques.
• In coordination with the Data Entry Clerk, and assists with reconciling driver's daily logs as needed and types drivers' daily manifests.
• Staff dispatch desk and handle all incoming radio contacts in coordination with all other available staff.
• Assist with building custodial duties as needed.
• Attend in-service safety briefings and training sessions as required.
• Assist with compiling monthly passenger statistics as need arises.
• Maintain exceptional customer service at all times.
• Provide all transportation services in a safe and secure manner.
• Dignity and respect to be presented to others.

• Requires 18 months experience in office operations as a clerical worker or equivalent. 
• Must have the ability to type fifty (50) words per minute as well as transcribe from dictation with a high degree of accuracy and a good working knowledge of computer word processing and spreadsheet programs. 
• Must have a valid driver's license and a good driving record.
• Must be able to learn Tyler Munis Financial System
• Must be able to learn Ecolane Scheduling Software

• Work is primarily performed in a standard office environment, occasional hazards may exist, including uneven ground surfaces.   
• Light physical demands; mostly desk work, some lifting and carrying of files and reports. 
• Frequent to constant use of a personal computer.

• Position involves competing demands, performing multiple tasks, working to deadlines, and responding to customer issues. 
• Regular attendance is an essential function of this job to ensure continuity of services. 
• Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Clovis policies.

Salary : $16 - $22