Court Clerk

Job Summary

This is specialized clerical work in maintaining the documents of the Municipal Court of Conyers. Work involves responsibility for accurately inputting information pertaining to citations and court dispositions. 

Essential Job Functions
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

• Accurately inputs traffic and City ordinance citations, and court dispositions into court software
• Properly ensures processing of court documents to appropriate agencies
• Regularly attends all Municipal Courts sessions and can include court sessions held at the jail
• Efficiently processes incoming mail, including attorney requests and fine payments
• Accurately drafts Failure to Appear warrants, including copying/filing of warrants
• Accepts payments for fines and probation and handles web payments of fines
• Accurately updates jail spreadsheet on a daily basis, recording booking/release information
• Accurately validates GCIC warrants for the City of Conyers
• Assists the general public at the counter or on the telephone on all court-related matters
• Assists with probation tasks and staff as needed

Minimum Qualifications

Education: Completion of a standard high school diploma, GED or equivalent from a regionally or nationally accredited school.

Licenses(s): Valid Georgia Driver's License

Experience: Six (6) months to one (1) year of general clerical work and data entry

Certification(s): N/A

Any combination of education and/or experience which has provided the knowledge, skills and abilities necessary to satisfactorily perform the duties of this position would be qualifying. 

Knowledge, Skills and Abilities: 

Knowledge of:

• Court procedures, functions, and authority in the area of assignment
• Court software programs
• Relevant changes in laws and local ordinances 
• Legal terms and phraseology as they relate to court proceedings

Skill and Abilities:

• Operating a variety of office machinery and equipment, including personal computer and basic software applications
• Analyzing facts and formulating appropriate courses of action
• Understand and follow verbal and written instructions
• Communicating effectively telephonically and in verbal and written form
• Accurately file and retrieve information
• Ability to establish and maintain effective working relationships with other employees, attorneys, court officials, and the public  

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The employee is frequently required to stand; walk and stoop, kneel, crouch, or crawl, climb ladders, and maneuver in low clearance area. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Be able to work at a desk/workstation for extended periods of time.