Marketing Coordinator - Limited Duration

Application Deadline: Sunday, March 16, 2025, at 5 p.m. P.T.
Accepting Online Applications Only

Information on How to Apply

About Limited Duration Position

• This Limited Duration position could last up to 6 months per business need. 

• If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position. 

• Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below:

• Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.

• Assists with marketing campaign tracking including the monitoring of key campaign deadlines, material needs, and settlement preparations; Update and maintain marketing plans throughout campaigns including deadlines, deliverables, analytics and expense.

• Track and input Marketing Campaign Settlements in event management system; responsible for entering all show expenses prior to day of performance and issuing reminders to advertising partners on delivery of invoices

• Coordinates education department outreach into marketing channels.

• Manages resource calendar for marketing team, updating with key details on announces, on sales, key marketing activations, and other items as needed.

• Collect and track assets and format for all digital needs; maintain organized asset folders and ensure only approved assets are accessible (note: formatting of assets requires knowledge of Adobe Photoshop).

• Update and maintain digital screen slideshows and trailers; work with designer on a monthly basis to produce slides for all upcoming events.

• Coordinate tracking and reporting across marketing team for collective analytics database including social, email, and web/ticketing.

• Track Marketing procurement card; submit card settlement with proper account codes on weekly basis.

• Coordinate Press Outreach; organize and distribute bi-weekly calendar press release; update and maintain press database; research and outreach to new press outlets and contacts; oversee calendar updates for Register Guard, Travel Lane County (eugenecascadescoast.org), and other online calendars.

• Oversee all Hult Presents and Resident Company post show surveys; assist in coordination and scheduling of season surveys; build and send survey, analyze results and distribute recaps to necessary stakeholders.

• Assist with event set-up and staffing for marketing efforts at performances.

• Assists with grassroots research and outreach for marketing campaign strategy.

• Performs related and other duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Coordinator, AFSCME

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

Minimum Qualifications

Experience

Four years of progressively responsible clerical or administrative support experience, including two years' experience in marketing live events and entertainment.

Education

High school diploma or G.E.D equivalent. Associated degree or college course work in the assigned area desirable.

Must pass a background check.

The ideal candidate will have the following knowledge, skills, and abilities: 

• Must be proficient in Excel, Adobe Creative Suite (focus on Photoshop to edit and resize images), Microsoft One Note/Cloud, Microsoft Word, Adobe PDF creation – must be highly proficient

• Knowledge of practices and principles of Marketing, in particular live-event marketing and sales

• Ability to work productively in teams and to interact professionally with a diverse group of clients and staff.

• Must have highly effective written, verbal, and listening communication skills and demonstrated ability to communicate clearly and professionally.

• Live event ticketing system experience. Preference for experience with Tessitura Ticketing System.

• Website CMS management. Preference for experience with WordPress CMS.

Bilingual Pay Benefit

Per the AFSCME contract, the City shall pay an employee an additional 5% for a required intermediate or advanced level competency. To qualify for bilingual pay, the employee must have demonstrated fluency in the required language and successfully pass a fluency examination administered by the City's Employee Resource Center division.

What to Expect from our Selection Process

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.