What are the responsibilities and job description for the Accounts Payable Clerk position at City of Flint?
JOB
Maintains routine account ledgers and files, reconciles accounts, processes unpaid and overdue accounts, performs routine typing, performs related work as required.
EXAMPLE OF DUTIES
Processes accounts payable transactions, audits all invoices received, checks receiving ticket and copy of purchase order. Codes all invoices per chart of expense accounts, prepares and posts invoices on remittance notice, resolves accounts payable problems of more than average difficulty.Reviews daily mail for discounts pursuant to terms of purchase order agreements; determines appropriate payment date and processes with appropriate discounts.Processes non-purchase order payments, blank purchase agreements, and service maintenance agreements; verifies extensions and totals.Sorts vouchers, types vouchers, posts vouchers, receipts, and credits to proper account ledger; prepares collection accounts; maintains a file of vouchers.Reconciles totals to individual accounts; verifies extensions and totals; checks for availability of funds for expenditures; runs tape to prove balances.Checks ledger numbers for correct accounts; compiles and organizes pertinent data for processing by the computer.Determines due dates and checks files for unpaid overdue accounts; analyzes computer print outs and originates corrections and adjustments as deemed necessary after a detailed check or records.Prepares routine reports of transferred accounts; maintains cards and lists of accounts by classification.Reviews and prepares necessary supporting documentation for equipment purchases and inventory of fixed assets.Answer telephones and assist the public as necessary.Performs occasional typing, such as records, forms, correspondence, or vouchers.
SUPPLEMENTAL INFORMATION
1600 Please review Job Description, you must meet the minimum entrance requirements and attach supporting documentation to be considered for employment. Failure to supply required documentation (i.e. Transcripts, Driver’s License, incomplete application) will result in disqualification for consideration.Employees hired by the City must maintain residency as follows: Local 1600 - within 20 miles of the nearest boundary of the City of Flint. Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.
Maintains routine account ledgers and files, reconciles accounts, processes unpaid and overdue accounts, performs routine typing, performs related work as required.
EXAMPLE OF DUTIES
Processes accounts payable transactions, audits all invoices received, checks receiving ticket and copy of purchase order. Codes all invoices per chart of expense accounts, prepares and posts invoices on remittance notice, resolves accounts payable problems of more than average difficulty.Reviews daily mail for discounts pursuant to terms of purchase order agreements; determines appropriate payment date and processes with appropriate discounts.Processes non-purchase order payments, blank purchase agreements, and service maintenance agreements; verifies extensions and totals.Sorts vouchers, types vouchers, posts vouchers, receipts, and credits to proper account ledger; prepares collection accounts; maintains a file of vouchers.Reconciles totals to individual accounts; verifies extensions and totals; checks for availability of funds for expenditures; runs tape to prove balances.Checks ledger numbers for correct accounts; compiles and organizes pertinent data for processing by the computer.Determines due dates and checks files for unpaid overdue accounts; analyzes computer print outs and originates corrections and adjustments as deemed necessary after a detailed check or records.Prepares routine reports of transferred accounts; maintains cards and lists of accounts by classification.Reviews and prepares necessary supporting documentation for equipment purchases and inventory of fixed assets.Answer telephones and assist the public as necessary.Performs occasional typing, such as records, forms, correspondence, or vouchers.
SUPPLEMENTAL INFORMATION
1600 Please review Job Description, you must meet the minimum entrance requirements and attach supporting documentation to be considered for employment. Failure to supply required documentation (i.e. Transcripts, Driver’s License, incomplete application) will result in disqualification for consideration.Employees hired by the City must maintain residency as follows: Local 1600 - within 20 miles of the nearest boundary of the City of Flint. Please be sure to complete the application in full. Resumes may be uploaded with your application, but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.
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