What are the responsibilities and job description for the Administrative Supervisor - Homelessness Initiative position at City of Fort Lauderdale?
The City of Fort Lauderdale's City Manager's Office is currently seeking a dedicated and highly skilled Administrative Supervisor to join our dynamic team to assist with the City’s Homelessness Initiative within the Neighbor Support Division. This integral role will primarily focus on managing a diverse range of responsibilities and assisting the team in the various programs established to assist homeless individuals.
Primarily responsible for prioritizing, routing, responding to, and following up on requests relating to homelessness from the City Commission, City Manager, City Offices/Departments, and the general public. The incumbent will be serving as a vital lead for the City’s response to House Bill 1365, including being responsible for creating, implementing, and evaluating a response process for inquiries regarding House Bill 1365, reporting metrics, and analyzing processes utilizing the Plan Do, Check, Act (PDCA) methodology.
Conduct highly responsible advisory and administrative work by planning, developing, evaluating, and improving various programs, policies, and procedures. Analyzes and evaluates major inquiries routed to the organization and based on research findings and trend identification develops recommendations for improving the effectiveness and efficiency of programs and department operations.
This is a non-classified "at-will" position and is not subject to Civil Service Rules or any collective bargaining agreement.
PLEASE NOTE:
This position will remain open until a sufficient number of qualified applications have been received.
This job classification is in Management Category III for benefits purposes, which includes Six (6) additional Management Vacation days per calendar year and a monthly vehicle allowance of $250.00.
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.
- Identifies problems or factors inhibiting the effective accomplishment of departmental or city-wide goals and objectives.
- Ensures relevant standards, processes and regulations are upheld.
- Problem solves department inquiries and complaints from the City Commission’s Office, City Manager’s Office, the public and other City departments and/or outside agencies.
- Collaborates, facilitates, and establishes connections with internal and external partners, stakeholders, and funders.
- Research problems, notifies stakeholders of discrepancies, identifies trends and makes recommendations as needed.
- Conducts fact-finding interviews, observes operations, consults with and explains to management recommendations made for changes in work operations.
- As a support to an administrative superior or department head, composes correspondence and memorandums; interprets administrative policies; relays instructions and policy and procedural decisions; and may represent the superior at conferences and meetings.
- Acquires and disseminates information concerning work methods and procedures, organization, work controls and similar management functions.
- Assists in the development of objectives and goals; analyzes and reports on performance metrics.
- Provides day-to-day supervision and training of assigned staff members; monitors and conducts performance evaluations, when needed.
- Coordinates timely submission of all Commission Agenda Items for assigned department.
- Performs related work as required.
MINIMUM JOB REQUIREMENTS
- Bachelor's Degree in Business or Public Administration, or a related field.
- Three (3) or more years of work experience in the analysis, planning and development of programs, policies, operations, methods and/or procedures.
- Experience may be required to include at least one year of supervisory experience.
- Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
- If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.
PREFERRED QUALIFICATIONS:
- Proven experience in program management, with a demonstrated track record of performance outcomes.
- Strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with a diverse range of stakeholders.
- Proficiency in relevant software and platforms, including MS Office Suite.
- Knowledge and experience working with vulnerable populations, such as homeless individuals.
- Ability to work independently and as part of a team, demonstrating a proactive and results-oriented approach to tasks and projects.
- Prior government and/or homeless initiatives work experience.
As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Applications will be reviewed and the hiring authority will contact those applicants whose application reflects the best match of experience for the position.
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.
The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.
Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form (J-204) to the online application.
Salary : $67,284 - $104,296
