What are the responsibilities and job description for the Administrative Technician II - City Manager's Office position at City of Golden?
The City of Golden is currently seeking an Administrative Technician II for the City Manager's Office. Come and see why the City of Golden is the place you want to be!
Being a Golden employee is more than just a job, it's a lifestyle. Golden is a vibrant outdoor community making it a great place to live, work and play.
Location, location, location – Work near great restaurants and shops, hit the trails, and enjoy the outdoor scenery of Clear Creek and the foothills. Convenient commuting from all directions.
Paid time off – Paid vacation starts at 16 days (that's over 3 weeks!), plus 12 days of sick time and 12 paid holidays each year.
Great benefits – The City matches up to 8% of your retirement contributions, plus offers a full-spectrum of benefits and perks, including tuition reimbursement (check it out)!
This position provides a wide variety of highly responsible, confidential, and complex administrative support to the CMO under the direction of the City Manager. Provides responsible and varied assigned administrative and sophisticated clerical support for the CMO using independent judgment, initiative, and ability to handle multiple tasks and discretion with strong emphasis on office support. Serves as a liaison between the City Manager’s office and internal/external constituents. Serves as an information resource to City Council, employees and management, and the citizens of Golden. May provide support to other department directors as necessary. Sensitivity to confidential matters is paramount.
The ideal candidate will share a passion for local government and public service, prioritize problem solving and collaboration, and thrive in a fast-paced, results-oriented environment. The successful candidate should also have a team-oriented approach, extremely strong analytical and writing skills, a proven record of excellent customer service, and a desire to innovate.
Responds to and resolves difficult and sensitive governing body and/or citizen concerns, complaints and inquiries. Refers to appropriate City personnel as needed.
Greets citizens and guests; reads and routes incoming mail; locates and attaches appropriate files to correspondence to be answered by City Manager or designee; prepares outgoing mail. Manages files and records related to the City Manager’s office.
Gathers information weekly to send out as” Weekly Council Update”.
Assists the communications division with community outreach including working on the website, Guiding Golden, and special event assistance.
Serves as resource for information for City staff, citizens, and business contacts to answer inquiries. Assists others and conducts business for the benefit of the City, both on the phone and in person, as a first point of contact.
Provides administrative support to City Manager’s office and City Council by composing correspondence, letters, memos and scheduling calendars in order to assure complete and timely information is shared appropriately. Independently responds to letters and general correspondence of a routine nature.
Coordinates and makes travel arrangements for assigned staff and City Council; maintains appointment schedules and calendars; arranges meetings, conferences, and civic functions for managers as necessary.
Processes accounts payable invoices and tracks budget for City Manager’s office utilizing COG applications and systems; processes credit card receipts and statements for purchasing card and other financial information for the City Manager’s office to comply with purchasing requirements and recordkeeping purposes. Coordinates general office functions related to maintenance of equipment and stocking of office supplies.
Prepares, distributes and maintains highly confidential materials and information to ensure City Manager, executive management, and City Council are kept informed and aware of essential and pertinent information.
Establishes trusting and congenial relationships between the City Manager’s office and internal/external customers by interpreting and answering questions concerning policies and administrative operations or directing to appropriate resource for resolution.
Provides staff assistance to various committees as assigned. Serves as backup for other administrative positions which may include additional phone coverage, taking of meeting minutes and other support activities.
Coordinates purchasing of supplies; develops inventories with a solid knowledge of how to utilize COG technology and applications to keep track of all inventories and supplies.
Runs work-related errands as requested.
Performs other duties as assigned.
Administrative Technician II
High school diploma or GED. Associate's degree or equivalent from a two-year college or technical school preferred. Minimum three years increasingly responsible administrative support.
Proficient computer skills including MS Office/365, Outlook, and Internet required, ERP/HRIS experience preferred. Equivalent combination of education and experience may be substituted for requirements.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid driver’s license and a good driving record.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
LANGUAGE SKILLS
Must possess excellent written and verbal communication skills. Proficient in English usage, spelling, grammar, and punctuation. Ability to read and interpret documents such as policy and procedure manuals and code books. Ability to prepare and write routine reports, business letters and correspondence. Ability to effectively present information in one-on-one and small group situations to citizens, customers, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals for preparation of accounts payable and basic budget preparation. Ability to compute rate, ratio, percent, and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with practical problems involving a variety of concrete variables where limited standardization may exist. Ability to use independent judgment in most situations. Ability to work well with limited or no supervision.
OTHER SKILLS AND ABILITIES
Outstanding customer service and interpersonal communication skills are required. Must possess excellent written communication skills, business writing skills, principles, and procedures of record keeping. Exceptional organizational skills and attention to detail are required.
Ability to multi-task and interact in a dynamic environment using independent judgment and personal initiative. Ability to exercise independent judgment in absence of supervision. Flexibility and the ability to work independently.
MATERIALS & EQUIPMENT DIRECTLY USED
Computer, printer, copier, phone, and other related office equipment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to hold, handle, or feel; and reach with hand and arms. The employee frequently is required to talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The work environment is primary in an office setting. The noise level in the work environment is usually moderate.
Salary : $27 - $32
