What are the responsibilities and job description for the Intern - Human Resources - PT (19 hours or less/week) position at City of Grapevine?
Provides assistance to internal and external customers regarding Human Resources functions and activities as well as performs general office duties and provides administrative support.1. Handles front desk duties to include receiving and screening telephone calls, and/or visitors.
2. Performs full secretarial and administrative duties with only general instructions; types and edits correspondence and memoranda using a variety of office and word processing equipment.
3. Assists applicants regarding the City’s online application process.
4. Completes surveys from other cities and public entities regarding salaries, benefits and job duties.
5. Pushes applications to supervisors in the City's applicant tracking system.
6. Processes I-9's for new hires in the City's Human Resources information system.
7. Performs a variety of delegated research tasks and projects; documents findings; prepares report, graphs, charts, and other reports as needed; presents results upon completion.
8. Scans documents and accurately files electronic records following procedures and policies which ensure accuracy, compliance with local and State regulations for records retention, and security of confidential information contained in all types of records.
9. Assists with Risk Management and Benefits Administration activities and projects; processes bond applications; assists Benefits Manager with employee benefits projects and programs.
10. Maintains confidentiality of personal and sensitive information.
11. Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
12. Regular and timely attendance are required for this position.
13. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.SKILLS, KNOWLEDGE AND ABILITIES
• Skills and ability to operate common office equipment, personal computer with advanced word processing, spreadsheet, data entry, and database management.
• Ability to proofread and make corrections as needed.
• Ability to be courteous and tactful when dealing with difficult people.
• Ability to multi-task and complete work with frequent interruptions.
• Must be able to work efficiently with little supervision and have an aptitude for brainstorming and problem solving.
• Must have exceptional customer service skills.
• Ability to learn new or revised regulations.
• Requires a high level of tact and integrity due to the frequent access to confidential and sensitive information and files.
EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS
Must be pursuing a Bachelors or Masters in Public Administration, Business Administration, Human Resources Management, or a related field. Current transcripts are required with application.
Must pass a Federal/National criminal background check and credit check. Must have a valid Texas driver's license with an acceptable driving record as defined by City policy.
Must pass a pre-employment drug screen.
WORKING CONDITIONS
While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of this job the employee is regularly required to perform light to medium work that involves walking or standing, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk and hear, stand, walk, and stoop, or crouch. This position requires occasionally lifting and/or moving up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Ability to speak and communicate clearly is required. This job requires the ability to work in an office environment where the noise level is usually moderate.The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.
2. Performs full secretarial and administrative duties with only general instructions; types and edits correspondence and memoranda using a variety of office and word processing equipment.
3. Assists applicants regarding the City’s online application process.
4. Completes surveys from other cities and public entities regarding salaries, benefits and job duties.
5. Pushes applications to supervisors in the City's applicant tracking system.
6. Processes I-9's for new hires in the City's Human Resources information system.
7. Performs a variety of delegated research tasks and projects; documents findings; prepares report, graphs, charts, and other reports as needed; presents results upon completion.
8. Scans documents and accurately files electronic records following procedures and policies which ensure accuracy, compliance with local and State regulations for records retention, and security of confidential information contained in all types of records.
9. Assists with Risk Management and Benefits Administration activities and projects; processes bond applications; assists Benefits Manager with employee benefits projects and programs.
10. Maintains confidentiality of personal and sensitive information.
11. Performs related duties as directed when such duties are a logical and appropriate assignment to the position.
12. Regular and timely attendance are required for this position.
13. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.SKILLS, KNOWLEDGE AND ABILITIES
• Skills and ability to operate common office equipment, personal computer with advanced word processing, spreadsheet, data entry, and database management.
• Ability to proofread and make corrections as needed.
• Ability to be courteous and tactful when dealing with difficult people.
• Ability to multi-task and complete work with frequent interruptions.
• Must be able to work efficiently with little supervision and have an aptitude for brainstorming and problem solving.
• Must have exceptional customer service skills.
• Ability to learn new or revised regulations.
• Requires a high level of tact and integrity due to the frequent access to confidential and sensitive information and files.
EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS
Must be pursuing a Bachelors or Masters in Public Administration, Business Administration, Human Resources Management, or a related field. Current transcripts are required with application.
Must pass a Federal/National criminal background check and credit check. Must have a valid Texas driver's license with an acceptable driving record as defined by City policy.
Must pass a pre-employment drug screen.
WORKING CONDITIONS
While performing the essential functions of this position the employee is rarely exposed to disagreeable environmental factors.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential functions of this job the employee is regularly required to perform light to medium work that involves walking or standing, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk and hear, stand, walk, and stoop, or crouch. This position requires occasionally lifting and/or moving up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Ability to speak and communicate clearly is required. This job requires the ability to work in an office environment where the noise level is usually moderate.The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and the job requirements change.
Salary : $15 - $22
