What are the responsibilities and job description for the DOWNTOWN PROJECT MANAGER - 0125 position at City of Greenville, SC?
Salary
$67,300.00 - $94,300.00 Annually
Location
206 S. Main Street (City Hall) - Greenville, SC
Job Type
Full Time
Job Number
01261
Department
PARKS, RECREATION & TOURISM (PRT)
Division
PRT ADMINISTRATION
Opening Date
01/13/2025
FLSA
Exempt
Brief Description
Job Summary
Under general direction and in compliance with standard operating procedures and policies, supports and coordinates downtown infrastructure projects to achieve outcomes for assigned projects and strategic initiatives. Monitors City infrastructure and general upkeep identifying areas in need of repair, maintenance, or special attention and serves as project manager to coordinate with various City departments/divisions and external stakeholders to bring about resolution. Manages City-wide wayfinding program, including scope, budget, and schedule. Assists in preparing bids and administering contracts. Collaborates in coordination with downtown property owners and businesses, identifies and develops new programs, marketing, and outreach efforts to support interest and growth in the downtown area and attractions. Oversees and participates in the implementation of City events to include holiday and seasonal events and activities. Manages special projects identified by the Parks, Recreation, & Tourism (PRT) Department Senior Leadership Team. Provides support to the Cultural Arts Manager with art related projects. Manages other projects as assigned.
Job Duties
Essential Functions
Essential Functions
% of Time
Support and Coordinate Downtown Infrastructure Projects: Act as the point person for downtown Greenville on a range of issues while building and maintaining relationships with property owners, business owners, elected officials, and other City departments in regard to City property. Oversee and monitor the City’s downtown infrastructure and general upkeep by conducting regular inspections of the Central Business District (CBD) to ensure general maintenance is up-to-date. Facilitate project list with operating departments and monitor progress and completion. Visit project sites to evaluate progress and to respond to customers’ concerns or questions. Oversee downtown holiday decoration plans and execution. Manage projects related to downtown wayfinding such as “More to Enjoy” signage. Work closely and coordinate with downtown merchants, vendors and other City departments through program budget, design and installation process. Assist in preparing bids and administering contracts.
40%
Act as Liaison to Downtown Stakeholders: Serve as the liaison between the City and downtown merchants and stakeholders within the CBD. Schedule and conduct organizational meetings to determine event and program goals and objectives. Work with downtown merchants and property owners with design and display of holiday lights and decorations; facilitate participation in holiday programs (i.e., holiday window decorating contest, Downtown Trick-or-Treat on Main Street and alike). Plan, organize, and implement special events, holiday programs and activities including on site set up, supervision, and breakdown. Develop event goals, objectives, and new ideas. Determine event location, setup, and schedule. Create site map and build-out spreadsheets for staff, crew, vendors, City departments, and local authorities to ensure the success of special events. Act as site coordinator by organizing/managing event staff and volunteers prior to and during events and programs. Identify and study event infrastructures in order to troubleshoot any issues that may arise. Set-up and breakdown special event equipment (i.e. tents, tables, chair signs, banners, and audiovisual equipment). Meet with downtown businesses to engage in partnerships, promote events and sell sponsorships. Proactively resolve all inquiries, complaints and requests for services and provide information regarding special events and projects to citizens, residents, business owners, developers, property owners, property managers, internal personnel, and City partners in an open and creative manner.
30%
Manage Special Projects for Department Initiatives: Oversee special projects and initiatives identified by the PRT Senior Leadership Team. Participate in collaborative discussions with Department staff on capital project prioritization. Assist with planning, design, and/or construction projects that include constituent participation, consultant selection and management, and contractor management. Develop and oversee project budgets with appropriate departments. Inspect ongoing project work throughout project duration. Manage contract administration which includes selecting and hiring vendors, monitoring work progress, managing financial systems, and ensuring compliance with bid specifications and City/state/federal regulations.
20%
Assist with Public Art Projects: Provide support to Cultural Arts Manager with art related projects. Coordinate with City departments and external contractors for temporary and permanent art installations. Assist with public art inventory and updating of the public art interactive map. Manage public art maintenance program, including working with contractors and maintenance contracts for all artwork on public property.
10%
Perform other duties as assigned.
Qualifications
Job Requirements
- Bachelor’s degree in parks & recreation, marketing, communications, business or public administration or related field.
- Over four (4) years of progressively responsible experience in project management, event planning, marketing, community relations, or related field.
- CPR, First Aid, and AED certification/training within one (1) year of hire.
Preferred Qualifications
- Experience in municipal government.
Driver's License Requirements
- Valid South Carolina Class D Driver's License.
Performance Requirements
Knowledge of:
- Applicable City, federal, and state ordinances, codes, regulations, and policies.
- Methods and techniques of public relations, including event management.
- Project management techniques and strategies.
- Contracting policies and procedures.
- Wayfinding projects and programs.
Ability to:
- Plan, coordinate, and implement various types of events and activities.
- Plan and execute strategic directions, initiatives, goals and objectives.
- Prepare clear and concise administrative reports.
- Create Request for Proposals (RFP’s).
- Interpret and apply City, federal, state and local policies, laws, and regulations.
- Develop programs and presentations either directly on behalf of the City or in partnership with private sector enterprises/stakeholders.
- Resolve complex issues and build consensus among diverse community interest.
- Analyze problems, identify alternative solutions, project consequences of proposed action and implement recommendations in support of goals.
- Create clear and detailed event plans, including but not limited to site maps, marketing plans, safety plans and sponsorship plans.
- Manage both internal and external resources, manage event processes, and coordinate meetings.
- Provide volunteer coordination and recognition for event participation.
- Provide direction to volunteers, vendors, and other performing related duties.
- Develop event budgets and monitor event expenditures.
- Manage multiple projects and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
- Perform event setup and tear down including tents, tables, chair signs, banners, and audiovisual equipment.
- Utilize a variety of communication and interpersonal skills to interact successfully with people at a number of levels inside and/or outside the organization.
- Exercise effective judgment and discretion in discussing and resolving contentious issues that involve confidential discussions or situations where conflicting interests are apparent.
- Effectively manage external contacts to include the media, downtown businesses, vendors, restaurants, community groups, and sponsors.
- Establish and maintain effective relationships with various City departments, and elected officials.
- Read, analyze, and interpret City policies and procedures, professional journals, and other documents used by the department.
- Make mathematical calculations and draw logical conclusions; assist in preparation of invoicing of permittees for reimbursement.
- Write reports, prepare business letters, general documents, and compose emails in a clear and professional manner.
- Operate City vehicles, including automobile, utility vehicle, and box truck.
- Operate general equipment to include smartphone, smart tablet, audiovisual equipment, and various event equipment.
- Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.
- Utilize specialized software and systems to include AdobeSuite, digital survey tools, mapping software, and social media platforms (Facebook, Twitter, Instagram, etc.).
Other Information
Working Conditions
Primary Work Location: Office environment and outdoor work sites.
Protective Equipment Required: Gloves, closed-toed shoes, sunglasses, rain jacket, and hat.
Environmental/Health and Safety Factors:
Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Seasonal exposure to extreme temperatures, wetness and/or humidity, and noise and vibration.
Physical Demands:
Constantly requires hearing, vision, talking, sitting, standing, and walking/running. Frequently requires carrying, fine dexterity, handling/grasping, lifting, pushing/pulling, reaching, and twisting. Occasionally requires bending, climbing, crouching and stooping, kneeling, balancing, and foot controls. Rarely requires crawling. Medium strength demands include exerting 20-50 pounds occasionally, 10-20 pounds frequently, or up to 10 pounds constantly.
Mental Demands:
Constantly requires working closely with others as part of a team. Frequently requires time pressures, frequent change of tasks, performing multiple tasks simultaneously, tedious or exacting work, noisy/distracting environment, emergency situations, and irregular schedule/overtime.
Americans with Disabilities Act Compliance
The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
HEALTH INSURANCE
The City offers the following health insurance options to eligible employees:
- Medical
- Dental
- Vision
- Basic Term Life
- Employee Supplemental Life
- Spouse Term Life
- Child Term Life
- Short Term Disability (STD)
- Long Term Disability (LTD)
- Voluntary Benefits (Critical Illness, Accident, Hospital Care, etc.)
LEAVE & HOLIDAY BENEFITS
- General Leave is earned/accrued biweekly by all regular, full-time and permanent part-time employees as a percentage of normal work hours.
- The City of Greenville observes 11 paid holidays.
The City is a member of the South Carolina State (SCRS) and Police Officers (PORS) defined benefit Retirement Systems.
AWARDS & RECOGNITION
- Employee Recognition & Awards Program (ER&A)
- Employee Service Awards
- Longevity Bonus
- Worker's Compensation
- Deferred Compensation
- Flexible Spending Accounts (FSA)
- Employee Assistance Program (EAP)
Agency
City of Greenville (SC)
Address
206 S. Main St
Greenville, South Carolina, 29601
Phone
864-467-4530
Website
https://jobs.greenvillesc.gov
Salary : $67,300 - $94,300
