Accounting Technician - Accounts Payable

JOB SUMMARY

This position reviews departmental accounts payable invoices, processes financial information and documentation pertaining to accounts payable, and performs other financial activities.

For more information and to access a job application, please visit our website at: www.hvilletn.org/jobs

• Reviews invoices submitted by departments as a first review in financial software program
• Provides feedback to departments on invoices submitted
• Provides assistance to departments in the use financial software program
• Requests and reviews a variety of policy documentation associated with department invoices in a timely manner
• Performs accounts payable reconciliations and researches financial discrepancies
• Notifies departments when utility accounts have abnormal usage or unexpected charges
• Performs customer service functions; provides payment information and assistance to personnel and outside parties
• Interact with departments and vendors concerning accounts payable transparency
• Assists with confirming all fiscal year end processing occurs timely and within financial deadlines
• Reviews recurring accounts the City uses, pulls invoices, and distributes invoices to departments
• Verifies assignment to proper City account through monthly review of departments expenditures
• Receives new vendor documentation and existing vendor update documentation, updates vendor in financial software program and submits for approval
• Identifies purchase orders that are recurring and works with departments on an annual basis to upkeep
• Enters purchase order change orders in financial software program based on information provided by departments
• Aid in confirming departments is submitting all invoices timely in accounting software program and items do not become stale
• Assists in mailing accounts payable checks and sending remittance advices to vendors
• Assists in the 1099 annual review process, verification of vendor information, and mail 1099 forms
• Assists in creation of credit applications for new vendors
• Check credit line accounts to confirm all invoices are processed timely
• Aids in organizing auction of surplus property; maintaining auction reports; keying in new surplus property into online auction platform
• Organizes and performs quarterly petty cash and change drawer counts for departments with cash drawers
• Checks quarterly with vendors that have outstanding checks to help organize unclaimed property annually
• Provides documentation, records, or other assistance to auditors as required
• Performs other related duties as assigned

KNOWLEDGE AND SKILLS REQUIRED

• Knowledge of principles and practices of Accounts Payable and Accounting
• Knowledge of City policies and ordinances, including personnel and purchasing regulations
• Skill in using financial software programs, Microsoft Office 365, and various vendor platforms
• Skill in operating office equipment such as a computer, calculator, and printer
• Skill in organizing and prioritizing work
• Skill in dealing with the public
• Skill in oral and written communication

SCOPE AND EFFECT

The purpose of this position is to provide accounting support to the departments. Successful performance helps ensure the proper review and management of City accounts and payments to vendors.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The work is typically performed in an office while sitting at a desk or table.

SUPERVISORY CONTROLS

This position reports directly to the Finance Manager.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None

MINIMUM QUALIFICATIONS

• High School diploma or GED required, knowledge and level of competency commonly associated with completion of specialized training in the field of work
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for 2 years

FLSA Status: Non-Exempt Pay Grade: 12

Deadline to Apply:
This recruitment is open until the position is filled.

Job Type: Full-time

Pay: $46,868.64 - $69,576.24 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $46,869 - $69,576