What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR position at City of Houston?
Position Overview
Applications Accepted from: Housing and Community Development Employees Only
PN 34204
Division: Public Services
Reporting Location: 2100 Travis, Houston, TX 77002
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
The City of Houston's Department of Housing and Community Development (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD seeks to strengthen Houston's neighborhoods, provide true housing choice and execute the Mayor's vision for One Houston with complete communities throughout.
To achieve this vision, HCDD is seeking an Administrative Coordinator to join its team. In this position, you will perform varied professional administrative coordinator functions in the research, development, interpretation, and implementation of the department’s operations. Ensure adherence to City policies and support Management decisions and goals in a positive manner. You will be working with multiple programs, including but not limited to: Disaster Recovery, COVID-19, and Entitlement.
Key Responsibilities
Supports and participates in economic development and public services projects by facilitating necessary administrative operations, such as:
WORKING CONDITIONS
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
Minimum Requirements
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
Minimum Experience Requirements
Five years of administrative experience is required.
Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.
Minimum License Requirements
None.
PREFERENCES
GENERAL INFORMATION
Selection/Skills Tests Required
Department may administer skills assessment relevant to job description.
SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 24
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: http://www.www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
If you need special services or accommodations, please call 832.393.6090; TTY 7-1-1.
Applications Accepted from: Housing and Community Development Employees Only
PN 34204
Division: Public Services
Reporting Location: 2100 Travis, Houston, TX 77002
Workdays & Hours: 8 am - 5 pm, Monday - Friday*
- Subject to change
The City of Houston's Department of Housing and Community Development (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD seeks to strengthen Houston's neighborhoods, provide true housing choice and execute the Mayor's vision for One Houston with complete communities throughout.
To achieve this vision, HCDD is seeking an Administrative Coordinator to join its team. In this position, you will perform varied professional administrative coordinator functions in the research, development, interpretation, and implementation of the department’s operations. Ensure adherence to City policies and support Management decisions and goals in a positive manner. You will be working with multiple programs, including but not limited to: Disaster Recovery, COVID-19, and Entitlement.
Key Responsibilities
Supports and participates in economic development and public services projects by facilitating necessary administrative operations, such as:
- Interprets and disseminates standard operating procedures.
- Provides guidance to department staff in various activities necessary to attain operational goals.
- Composes correspondence: prepares drafts on various division matters and edits material as required.
- Prepares and analyze the project budget revisions; manages expenditures and monitors line-item balances.
- Responds to written and telephone inquiries, request, and complaints from the general public.
- Coordinates preparation of reports on various functions performed by the Public Services division.
- Represents the Public Services division at designated meetings.
- Coordinates as needed in producing public information activities, including visual presentations.
- Prepares budgets, reports, presentations, and recommendations for all projects. Will require the use of Microsoft Excel and AdobePro.
- Writes summaries, reports, and correspondence for both internal and external use.
- Researches complex issues as they relate to housing and community development funded projects
- Critical Thinker : Displays well developed analytical, critical thinking, and problem-solving skills.
- High-Performing: Highly functional in a dynamic, challenging environment, with the ability to anticipate and remove obstacles that slow down or prevent delivering on stated objectives.
- Confident: Self-motivated, assertive, forward thinking, and realistically ambitious with high work standards; displays original thinking and creativity to meet challenges with resourcefulness; and improves work through innovative approaches and ideas.
- Driven : Exhibits initiative, assertiveness, appropriate sense of urgency, and realistic ambition to independently identify work to be performed and drive that work forward to completion.
- Adaptable - Highly functional in a dynamic, challenging, changing, and sometimes ambiguous, environment; manages competing demands; can quickly adjust to frequent change, delay, or unexpected events with calm and tact.
WORKING CONDITIONS
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
Minimum Requirements
MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.
Minimum Experience Requirements
Five years of administrative experience is required.
Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.
Minimum License Requirements
None.
PREFERENCES
- Excellent interpersonal and collaboration skills.
- Superior written and verbal communication skills.
- Intermediate proficiency level in AdobePro, Microsoft Word, Excel and Outlook.
- Experience working with Microsoft PowerPoint and OnBase a plus.
GENERAL INFORMATION
Selection/Skills Tests Required
Department may administer skills assessment relevant to job description.
SAFETY IMPACT POSITION No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 24
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: http://www.www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
If you need special services or accommodations, please call 832.393.6090; TTY 7-1-1.
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