What are the responsibilities and job description for the Administrative Assistant - Recreation Services Department position at City of Kearney?
Description
Under general direction, perform a wide variety of complex level administrative duties for a division, department head or group of employees; assist in keeping department financial, personnel and operational records; manage rentals for various indoor facilities and shelters; performs detailed work in a fast-paced, open environment, while maintaining quality customer service. Work varies, interpretive judgment is required within generally prescribed standards and procedures; has significant opportunity for discretion and independent action.
Essential Functions
Perform administrative support functions requiring independent judgment and a high level of confidentiality while using tact, discretion and diplomacy; perform reception duties to make visitors feel welcome; answer and direct telephone calls; respond to email inquiries; perform tennis center reception duties including court reservations, program registration, and pro shop sales;provide administrative support to the Department; update and maintain current registration program for online and manual registration and membership purchases; register participants in recreational and athletic programs; facilitate and schedule facility rentals; maintain records and data of facility rentals; assist recreation, golf, and senior services divisions with mailings, emails, class rosters, reminders and various forms of event communications and preparation as needed; type, prepare, compile and maintain a variety of confidential and complex departmental records including personnel information, reports, correspondence, letters, memos, agendas, minutes, press releases, newsletters, policies, purchase orders, marketing material, and other documents; compose draft correspondence independently, proofread and prepare the final copy; proof, approve, adjust, prepare and maintain assigned departmental timesheets and payroll records; perform computer input and retrieval functions utilizing a variety of hardware and software programs; prepare and distribute appropriate meeting materials; provide administrative support services of a highly skilled and confidential nature; may fill in for another similar or less-skilled employee. Perform overtime as required and perform other duties as assigned.
SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS:None.
ESSENTIAL JOB FUNCTIONS:
Establish and maintain effective working relationships with fellow employees, officials and the public. (Daily)
Regular timely/punctual attendance. (Daily)
Use personal computer to manage database information. (Daily)
Properly account for materials, supplies and funds. (Daily)
Maintain and exhibit discretion at all times when handling confidential information. (Daily)
Prepare, organize and file records, reports and other documents. (Daily)
Maintain and improve knowledge of office procedures, machine operations, city operations and policies. (Daily)
Sort, file, record, input data or information. (Daily)
PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Work Type: Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects
Climbing/Balancing: Minimal, ability to sit and stand
Walking: Minimal amount required
Stooping/Bending: Frequently
Stand/Sit: Sit about 85 percent of the time
Reaching: Frequent, overhead as well as horizontal
Vision: Adequate to perform essential job functions
Color Vision: Adequate to perform essential job functions
Hearing: Frequently perceive nature of sounds by ear
Speech: Occasionally express ideas by means of spoken words
Eye/Hand/Foot Coordination: Frequently operates equipment requiring moderate ability
Manual Dexterity: Frequently operates equipment requiring moderate ability
ENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS:
Inside/Outside: Work inside
Cold/Heat: Controlled
Wet/Dry: Controlled
Noise/Vibrations: Office equipment
Hazards: None
Fumes/Dust/Odors: None
Infectious Diseases: Low exposure
MENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS:
Ability to read and comprehend written material.
Ability to communicate effectively, both orally and in writing.
Ability to listen and apply information and instructions.
Ability to organize files and effectively retrieve data.
Ability to comprehend and apply computer software principles.
Ability to understand mathematical concepts to include basic arithmetic.
Ability to organize information and prepare records and reports.
Ability to schedule appointments.
Qualifications
MINIMUM EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:
Education and experience equivalent to graduation from high school with course work in clerical, computer or business functions. Four years of progressively responsible clerical work with strong computer and customer skills desired. Valid Nebraska driver’s license.
RESIDENCY REQUIREMENTS:
None.
Supplemental Information
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED:
Copy machine, calculator, computer, scanner, binding machine, laminator, telephone, fax and typewriter.
REMARKS:
The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.
Rates effective January 1, 2025 and are subject to change. Benefits are effective on the 1st day of employment.
Health and Dental Insurance: The City of Kearney Health Insurance Plan includes health, prescription, and dental coverage. Employee spouses’ who have health/dental coverage available through their own employer are not eligible to participate in the City’s health/dental insurance.
Health/Dental (4 Tiers)
- Single Coverage $ 77.35 biweekly
- Employee Spouse Coverage $165.24 biweekly
- Employee Dependents Coverage $131.49 biweekly
- Family Coverage $192.74 biweekly
IdentityForce: Identity Theft Protection available, Employee/Children (children 26 and under) $8.49; Family $14.49 per month.
Retirement: City contributes 6% if the employee contributes 6%.
Life Insurance: The City pays 100% of the cost of employee life insurance of $50,000, spouse coverage $10,000, and dependent children coverage $5,000. Supplemental life insurance available at a discounted group rate.
Cafeteria/Section 125: Can be used for medical and daycare expenses per IRS guidelines.
Deferred Comp: Voluntary deferred compensation program (457 & Roth IRA Plans).
EAP: Employee Assistance Program provides 6 free counseling sessions per issue for employees and dependents.
Long Term Disability: Long term disability insurance provided by the City.
Longevity: Annual payment of $300 after 5 years of continuous years of service with $50 increases every 5 years with a maximum payment of $550.
Vacation: Vacation leave is earned and accrued in bi-weekly increments in the following manner: 80 hrs years 1 - 4; 120 hrs years 5 – 14; 160 hrs years 15 . New employees receive 40 hours of vacation upon hire with biweekly accruals beginning on the sixth month of employment. Vacation leave may accumulate to a maximum of 240 hours.
Medical Leave: Medical leave is accrued at a biweekly rate equal to 12 days a year. New employees receive 40 hours of medical leave upon hire with biweekly accruals beginning on the sixth month of employment. Medical leave may accumulate to a maximum of 1,440 hours.
Parental Leave: 3 weeks paid leave.
Personal Leave: 2 personal days are provided on the first of every calendar year. Employees must be employed on January 1st to receive personal leave days. Unused personal leave does not carry over to the next year.
Holidays: Twelve paid holidays per year.
Military: Active members receive 120 hours of military leave annually. Military leave does not carry over to the next year.
Salary : $300
