What are the responsibilities and job description for the Administrative Assistant - Recreation Services Department position at Kearney, City of (NE)?
JOB
Under general direction, perform a wide variety of complex level administrative duties for a division, department head or group of employees; assist in keeping department financial, personnel and operational records; manage rentals for various indoor facilities and shelters; performs detailed work in a fast-paced, open environment, while maintaining quality customer service. Work varies, interpretive judgment is required within generally prescribed standards and procedures; has significant opportunity for discretion and independent action.
EXAMPLE OF DUTIES
Perform administrative support functions requiring independent judgment and a high level of confidentiality while using tact, discretion and diplomacy; perform reception duties to make visitors feel welcome; answer and direct telephone calls; respond to email inquiries; perform tennis center reception duties including court reservations, program registration, and pro shop sales;provide administrative support to the Department; update and maintain current registration program for online and manual registration and membership purchases; register participants in recreational and athletic programs; facilitate and schedule facility rentals; maintain records and data of facility rentals; assist recreation, golf, and senior services divisions with mailings, emails, class rosters, reminders and various forms of event communications and preparation as needed; type, prepare, compile and maintain a variety of confidential and complex departmental records including personnel information, reports, correspondence, letters, memos, agendas, minutes, press releases, newsletters, policies, purchase orders, marketing material, and other documents; compose draft correspondence independently, proofread and prepare the final copy; proof, approve, adjust, prepare and maintain assigned departmental timesheets and payroll records; perform computer input and retrieval functions utilizing a variety of hardware and software programs; prepare and distribute appropriate meeting materials; provide administrative support services of a highly skilled and confidential nature; may fill in for another similar or less-skilled employee. Perform overtime as required and perform other duties as assigned.SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS: None.ESSENTIAL JOB FUNCTIONS: Establish and maintain effective working relationships with fellow employees, officials and the public. (Daily)Regular timely/punctual attendance. (Daily)Use personal computer to manage database information. (Daily)Properly account for materials, supplies and funds. (Daily)Maintain and exhibit discretion at all times when handling confidential information. (Daily)Prepare, organize and file records, reports and other documents. (Daily)Maintain and improve knowledge of office procedures, machine operations, city operations and policies. (Daily)Sort, file, record, input data or information. (Daily)PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS: Work Type: Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objectsClimbing/Balancing: Minimal, ability to sit and standWalking: Minimal amount requiredStooping/Bending: FrequentlyStand/Sit: Sit about 85 percent of the timeReaching: Frequent, overhead as well as horizontalVision: Adequate to perform essential job functionsColor Vision: Adequate to perform essential job functionsHearing: Frequently perceive nature of sounds by earSpeech: Occasionally express ideas by means of spoken wordsEye/Hand/Foot Coordination: Frequently operates equipment requiring moderate abilityManual Dexterity: Frequently operates equipment requiring moderate abilityENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS: Inside/Outside: Work inside Cold/Heat: ControlledWet/Dry: ControlledNoise/Vibrations: Office equipmentHazards: NoneFumes/Dust/Odors: NoneInfectious Diseases: Low exposureMENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS: Ability to read and comprehend written material.Ability to communicate effectively, both orally and in writing.Ability to listen and apply information and instructions.Ability to organize files and effectively retrieve data.Ability to comprehend and apply computer software principles.Ability to understand mathematical concepts to include basic arithmetic.Ability to organize information and prepare records and reports.Ability to schedule appointments.
SUPPLEMENTAL INFORMATION
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED: Copy machine, calculator, computer, scanner, binding machine, laminator, telephone, fax and typewriter.REMARKS: The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.
Under general direction, perform a wide variety of complex level administrative duties for a division, department head or group of employees; assist in keeping department financial, personnel and operational records; manage rentals for various indoor facilities and shelters; performs detailed work in a fast-paced, open environment, while maintaining quality customer service. Work varies, interpretive judgment is required within generally prescribed standards and procedures; has significant opportunity for discretion and independent action.
EXAMPLE OF DUTIES
Perform administrative support functions requiring independent judgment and a high level of confidentiality while using tact, discretion and diplomacy; perform reception duties to make visitors feel welcome; answer and direct telephone calls; respond to email inquiries; perform tennis center reception duties including court reservations, program registration, and pro shop sales;provide administrative support to the Department; update and maintain current registration program for online and manual registration and membership purchases; register participants in recreational and athletic programs; facilitate and schedule facility rentals; maintain records and data of facility rentals; assist recreation, golf, and senior services divisions with mailings, emails, class rosters, reminders and various forms of event communications and preparation as needed; type, prepare, compile and maintain a variety of confidential and complex departmental records including personnel information, reports, correspondence, letters, memos, agendas, minutes, press releases, newsletters, policies, purchase orders, marketing material, and other documents; compose draft correspondence independently, proofread and prepare the final copy; proof, approve, adjust, prepare and maintain assigned departmental timesheets and payroll records; perform computer input and retrieval functions utilizing a variety of hardware and software programs; prepare and distribute appropriate meeting materials; provide administrative support services of a highly skilled and confidential nature; may fill in for another similar or less-skilled employee. Perform overtime as required and perform other duties as assigned.SUPERVISION - RESPONSIBILITY FOR WORK OF OTHERS: None.ESSENTIAL JOB FUNCTIONS: Establish and maintain effective working relationships with fellow employees, officials and the public. (Daily)Regular timely/punctual attendance. (Daily)Use personal computer to manage database information. (Daily)Properly account for materials, supplies and funds. (Daily)Maintain and exhibit discretion at all times when handling confidential information. (Daily)Prepare, organize and file records, reports and other documents. (Daily)Maintain and improve knowledge of office procedures, machine operations, city operations and policies. (Daily)Sort, file, record, input data or information. (Daily)PHYSICAL DEMANDS OF ESSENTIAL JOB FUNCTIONS: Work Type: Light, exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objectsClimbing/Balancing: Minimal, ability to sit and standWalking: Minimal amount requiredStooping/Bending: FrequentlyStand/Sit: Sit about 85 percent of the timeReaching: Frequent, overhead as well as horizontalVision: Adequate to perform essential job functionsColor Vision: Adequate to perform essential job functionsHearing: Frequently perceive nature of sounds by earSpeech: Occasionally express ideas by means of spoken wordsEye/Hand/Foot Coordination: Frequently operates equipment requiring moderate abilityManual Dexterity: Frequently operates equipment requiring moderate abilityENVIRONMENTAL DEMANDS OF ESSENTIAL JOB FUNCTIONS: Inside/Outside: Work inside Cold/Heat: ControlledWet/Dry: ControlledNoise/Vibrations: Office equipmentHazards: NoneFumes/Dust/Odors: NoneInfectious Diseases: Low exposureMENTAL REQUIREMENTS OF ESSENTIAL JOB FUNCTIONS: Ability to read and comprehend written material.Ability to communicate effectively, both orally and in writing.Ability to listen and apply information and instructions.Ability to organize files and effectively retrieve data.Ability to comprehend and apply computer software principles.Ability to understand mathematical concepts to include basic arithmetic.Ability to organize information and prepare records and reports.Ability to schedule appointments.
SUPPLEMENTAL INFORMATION
MACHINES, TOOLS, EQUIPMENT AND WORK AIDS USED: Copy machine, calculator, computer, scanner, binding machine, laminator, telephone, fax and typewriter.REMARKS: The above position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.
