Office Assistant-HR Talent Team

Close Date: February 7th, 2025 or once 150 applications have been received

Position: Office Assistant- HR Talent Team

Department: Human Resources

Hourly Range: $22.04-$25.51

Classification: This is a temporary position, limited to a maximum of 980 hours per fiscal year.

Non-Exempt – Overtime Eligible

General Summary:  The Office Assistant for the HR Talent Team provides essential support to enhance the efficiency and effectiveness of the HR department's recruitment and talent initiatives. This role is responsible for assisting with daily clerical tasks, managing candidate correspondence, maintaining accurate records, and supporting the recruitment team with scheduling, data entry, and coordination efforts. Additionally, the Office Assistant will perform Live Scan fingerprinting for new hires as part of pre-employment background checks and must be comfortable working in close proximity to others during these interactions. Daily interactions with the public are a key part of this role, and the Office Assistant must professionally represent the City to foster a welcoming and positive experience for all. The ideal candidate is organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment. Strong communication skills and a proactive approach are essential, as the Office Assistant will play a key role in creating a positive experience for both candidates and team members.

Supervisory Responsibilities:

Responsibilities may include, but are not limited to:

• Handling incoming calls and other communications
• Manage filing system and record information as needed
• Greet clients and visitors
• Update paperwork, maintain documents and word processing
• Help organize and maintain office common areas
• Perform general office duties and run errands
• Assist with the coordination of events as necessary
• Maintain supply inventory
• Opens, sorts, and distributes incoming mail
• Collect and stamp outgoing mail
• Performs other related duties as assigned
• Performs Live Scan fingerprinting for new hires as part of pre-employment background checks
• Scheduling interviews
• Monitoring and updating internal recruitment tracking boards

The duties listed above are not intended to be all-inclusive.  An employee may also perform other related duties as assigned by their immediate supervisor.  This position is considered non-exempt.

Minimum Qualifications:

• Understand and follow written and oral instructions
• Strong communication skills
• Deal tactfully and effectively with staff, participants, and the public
• Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance
• Currently enrolled in a college or university majoring in Business or a related field is desirable

Core Competencies:

• Problem Solving – Analytically and logically evaluating information
• Learning Agility – Seeking learning opportunities and applying the lessons to work
• Handling Stress – Maintaining emotional stability and self-control under pressure, challenge, or adversity
• Professional Integrity & Ethics – Displaying honesty, adherence to principles, and personal accountability
• Safety Focus – Showing Vigilance and care in identifying and addressing health risks and safety hazards
• Customer Focus – Attending to the Needs and expectations of customers
• Informing – Proactively obtaining and sharing information
• Teamwork – Collaborating with others to achieve shared goals
• Valuing Diversity – Appreciating the benefits of varied backgrounds and cultures in the workplace
• Allocating Resources – Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

Guiding Principles

1. Put people first.
2. Be visionary.
3. Be an ambassador for Lancaster.
4. Be Fiscally Responsible.
5. Be Creative.
6. Always Improving.
7. Be Adaptable and Resilient.

Essential Physical Requirements:

• Ascend/Descend stairs/ladders/balance (moderate)  
• Position self to bend or twist (frequent)   
• To move, transport, position items up to 15 lbs. (frequent)
• Exposed to outdoor weather conditions (infrequent)
• Operate Equipment (none)  
• Stationary or squatting position (frequent)

Environmental Factors:

• Work under time pressure (moderate to frequent)  
• Interruptions (frequent)

Essential Cognitive Functions:

• Analyze (continuous) 
• Computations (frequent)  
• Generate Written Work Product (moderate)   
• Independent Problem Solving (continuous)   
• Interruptions (frequent) 
• Maintain Positive Public Relations (continuous)  
• Organize (frequent)

Disaster Service Worker: 

Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; 

The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting www.dfeh.ca.gov/fair-chance-act/. 

The City of Lancaster is an Equal Opportunity Employer.