Administrative Specialist 30 (Public Service)

ANY INTERESTED CANDIDATES MUST COMPLETE APPLICATION BY April 7th, 2025 IN ORDER TO BE CONSIDERED FOR NEXT STEPS OF THE PROCESS.
The City of Lansing is seeking a full-time Administrative Specialist who is adept, detail oriented, possess strong math skills, able to work under high stress/meet tight deadlines, and can provide excellent customer service through effective communication, both verbally and in writing. This position will provide administrative and clerical support within the City's Public Service Department- Administrative, Permits, and Engineering Division. The City offers a competitive wage and benefit package including paid vacation, sick and holiday leave.

SPECIAL REQUIREMENTS:

• Associate's Degree in Business Administration, Business Management, Accounting or related field; AND
• Two (2) to 3) years of progressively responsible clerical and administrative experience performing complex and responsible office and administrative duties using standard office computer programs and office equipment.
• Experience should include use of word processing, spreadsheet, database software, and email; accounts payable and/or receivable; cash receipting and money handling; customer service; problem resolution; confidential records management; budget expenditure tracking; creation of documents; filing and records management; completion of reports; and data base administration
• Responsibilities include, but are not limited to:
• Provides administrative and clerical support to Public Service staff. Maintains both automated and manual filing systems and enters and retrieves a wide range of information on computer.
• Provides customer service by answering questions from City employees and members of the public both on the phone and at the service counter, listens to what is being requested, provides a wide range of information, and makes referrals to other staff members, departments, and outside entities.
• Performs accounts payable functions: processes invoices through the financial system, processes procurement card transactions and compiles monthly card holder statements, receive and verify invoices, vouch payments, reconcile discrepancies, maintain detailed records of all financial transactions related to accounts payable.
• Performs accounts receivable functions, including generating invoices, processing payments, making deposits, dunning delinquent accounts, and generate and distribute invoices.

Note: If you are currently a contract/temp employee you must apply at www.lansingmi.gov/jobs as an external applicant to be considered as a viable candidate. The City of Lansing is an Equal Opportunity Employer and a Certified Veteran Friendly Employer.

To apply for the job, access the Career Portal link listed below

Administrative Specialist 30 (Public Service) | Job Details tab | Career Pages

Job Type: Full-time

Pay: $44,804.86 - $66,377.79 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• clerical performing accounts payable/receivable: 2 years (Required)

Ability to Commute:

• Lansing, MI 48933 (Required)

Ability to Relocate:

• Lansing, MI 48933: Relocate before starting work (Preferred)

Work Location: In person

Salary : $44,805 - $66,378