What are the responsibilities and job description for the Special Events Superintendent, (B253115-4), 212, Parks Maintenance position at City of Laredo?
Responsible for managing, directing, and supervising all events held on city premises to include the program requirements for the program, sponsors, budget, and staffing. Also identify the needs of every event to determine security, staffing, equipment, insurance, and permits or any other resource that may be needed. In addition, initiate and track the event budget to incorporate all costs associated with the event including soft costs, in-kind costs, staffing, fees, rental, and other incidentals. ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS
*Council of Higher Education Accreditation (C.H.E.A.)Required Licenses or Certifications
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480, two days prior to the scheduled interview and/or test if applicable.
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
- Manage all special events for the City as well as subordinate staff to support events and identify all expenses, fees and costs associated with the events
- Communicating with customers and/or clients to initiate an event program and coordinating with all necessary departments to identify needs, requirements, costs, and availability of their services.
- Schedule planning meetings to organize and delegate tasks as well as follow through to ensure all details have been addressed, planned, and coordinated
- Meet and coordinate with various companies and vendors to negotiate sponsorship packages that are favorable to both city and client.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
- Knowledge of event tracking for budgetary purposes to ensure financially stable events
- Knowledge in conducting creative and successful events
- Knowledge of office procedures,
- Knowledge of city policies for all departments, strong communication skills both orally and in writing
- Knowledge in financial management and record keeping for reporting.
- Knowledge of policies and procedures from various city departments
- Skill in public speaking
- Skill in multitasking and organization.
- Skill in time management
- Skill in strong negotiation skills for favorable outcomes for all
- Ability to build and maintain effective working relationships with others.
- Ability to communicate clearly and effectively both orally and in writing.
- Ability to maintain good planning and organizational skills.
- Ability to take and follow directions from supervisor.
- Ability to give directions to and gain compliance from assigned staff.
- Ability to perform strenuous work and routine work.
- Ability to maintain a valid Texas Driver License and a good driving record.
- Ability to project a positive and professional image of the City of Laredo.
- Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
- Ability to comply with all City of Laredo's policies and procedures.
- Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS
Physical Effort Requirements
Position will have the following exposures
- Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
- Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
- Exerting up to 35 pounds of force occasionally, up to 20 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
Work Environment Locations
Position will require the employee to work in the following types of work environments
Seldom
- Street environment (near moving traffic)
- Construction site
- Confined space
- Warehouse environment
Sometimes
- Outdoor environment
- Vehicles
Frequently
- Office or similar indoor environment
Exposures
Position will require the employee to be exposed to the following environmental elements
Seldom
- Individuals with known violent backgrounds
- Extreme cold (below 32 degrees)
- Extreme heat (above 100 degrees)
- Communicable diseases
- Moving mechanical parts
- Fumes or airborne particles
- Toxic or caustic chemicals or substances
- Loud noises (85 decibels such as heavy trucks, jack hammers, construction)
Sometimes
- Individuals who are hostile or irate
Travel
Position will require the employee to travel
Seldom
- Regional travel
- International travel
Sometimes
- National travel
Frequently
- Local travel
- Bachelor's Degree from an accredited* college or university in Business Administration, Event Planning, Event & Entertainment Management, Design & Hospitality or related field
- At least three (3) years of experience in office administration, customer service, high pressure situations, event planning, and budget management
*Council of Higher Education Accreditation (C.H.E.A.)Required Licenses or Certifications
- Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.
As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.
Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.
Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.
A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480, two days prior to the scheduled interview and/or test if applicable.
City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.
Salary : $74,298 - $92,872
