What are the responsibilities and job description for the Senior Payroll Administrator position at City of Lenexa?

Job Description

The City of Lenexa is currently accepting applications for a Senior Payroll Administrator or Payroll Administrator that is detail oriented and enjoys governmental accounting and processing payroll to join our team. The ideal candidate will :

be able to meet deadlines on time
be a team player willing to assist and support others
have strong communication skills
be organized and able to prioritize tasks
have strong computer skills

If you have experience in processing payroll and you are looking for a job where you will be supported, trained and valued, apply today and join our team!

Position Summary

This is specialized accounting work involving City-wide financial operations. Primary responsibilities include all activities necessary to process payroll for all City employees, including maintaining related records, reviewing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documenting and updating procedures. Work is usually performed in accordance with general instructions following accepted general accounting procedures, applicable laws and City policies under the supervision of the Accounting Manager. Work is reviewed upon completion with a high level of accuracy expected.

Essential Functions, Duties and Responsibilities

Processes payroll for all employee earnings based on submitted hours balanced by departments and processes the bi-weekly payroll interface to the general ledger. Ensures payroll process conforms to City policies and procedures as well as all state and federal laws and regulations.

Processes monthly pension payroll for the City’s defined benefit pension plan. Ensures payroll processes conform to City policies and procedures as well as all state and federal laws and regulations.

Trains new employees on the City’s procedures, rules and regulations related to payroll. Works with employees concerning special payroll situations. Provides training and support to departmental staff for payroll functions related to hours’ entries and edits in eTime.

At year end, reconciles W-2s & 1099Rs. Processes any necessary year-end reports.

Processes payroll benefit payments to outside agencies such as KPERS. Ensures everything is accurate and completed on time.

Verifies and approves employee direct deposit and tax changes.

Posts all payments to the City's financial system. Prepares journal entries and reconciles account balances.

Responds to external requests for personnel verifications and legal filings.

Assists in the preparation of audit schedules and annual comprehensive annual financial report (ACFR).

Trained as backup support for other Finance positions.

Compensation & Qualifications

Payroll Administrator : Hiring range is from $26.76 to $31.02 dependent on qualifications and directly related experience.

Minimum : Bachelor's degree in accounting or finance; 1-2 years accounting experience, including general accounting and payroll OR any combination of education and experience that provides the requisite knowledge, skills and abilities to perform the essential functions of the position.

Desired : Experience in governmental accounting and ADP payroll processing

Senior Payroll Administrator : Hiring range is from $31.65 to $36.69 dependent on qualifications and directly related experience.

Minimum : Bachelor's degree in business, accounting, finance, or related field; 4-5 years increasingly responsible accounting experience including general accounting and payroll OR any combination of education and experience that provides the requisite knowledge, skills and abilities to perform the essential functions of the position.

Desired : Experience in governmental accounting and ADP payroll processing

Environmental and Physical Factors

Work is performed in a standard office environment. This is physically sedentary work requiring the ability to sit for prolonged periods and visual acuity to review alpha / numeric data.

Benefits Package

The City of Lenexa offers a comprehensive benefits package including :

Low-cost premiums for medical, dental, and vision insurance

Free or low-cost on-site medical clinic

4% employer retirement contribution with optional 2% match

Enrollment in KPERS pension plan

10 paid holidays per year

Minimum 2 weeks of vacation during first year

Paid sick leave and personal leave (bonus personal leave during first year)

Six weeks of paid parental leave

City-paid short-term and long-term disability plans

Tuition reimbursement up to $4,500 per year

Free membership to the Lenexa Rec Center

City of Lenexa strives to be an inclusive place to work. Offers of employment are conditional upon successful completion of pre-employment physical, drug screen and background check. Candidates with prior criminal convictions are encouraged to submit applications for positions where they meet the minimum and / or desired qualifications and will not automatically be excluded from the recruitment process. Financial and integrity related criminal convictions will exclude candidates from consideration for this position.

At the City of Lenexa, our employees are dedicated to the City’s core values – integrity, service, teamwork, dedication, vision and caring. We all chip in and roll up our sleeves to deliver exceptional customer service. You’ll have the opportunity to work on exciting projects that impact and support the community we serve.

Salary : $4,500

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