What are the responsibilities and job description for the Payroll Specialist position at City of Maple Grove, MN?
About Maple Grove, MN
Maple Grove is a forward-thinking, thriving community in the northwest suburbs of the Twin Cities metropolitan area. We are home to over 70,000 residents with a projected population of 90,000 by 2040 with 2,500 acres of undeveloped land. The City of Maple Grove is proud to employ over 250 benefit-earning employees, 500 part-time, casual, temporary, seasonal employees, and 100 paid-on-call firefighters to staff our many departments. We provide public safety, public works, community and economic development, parks & recreation, and many other important public services to a growing community.
The PositionThe City of Maple Grove is seeking a detail-oriented Payroll Specialist! In this role, you will be responsible for assisting in the city's payroll process for all employees, this includes payroll deductions, set up of new employees, and the reconciliation of leave accrual reports. The ideal candidate for this position will be detail-oriented, organized, provide quality customer service, and help with the automation of future payroll processes. As the Payroll Specialist, you will be challenged with finding ways to improve and automate processes, assist in potential software changes, and ensure the accurate running of payroll.
Tentative Hiring Timeline
*subject to change*
Application window closes- March 24
First round interviews- April 7 & 8
Final round interview- April 14
Council appointment- 21
Tentative Start date- May 5
Responsibilities
- Perform accounting calculations and procedures.
- Prepare clear and concise reports.
- Maintain a variety of financial records.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Work independently and prioritize work.
- Maintain mental capacity which permits making sound decisions, using good judgment, demonstrating intellectual and analytical capabilities.
- Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing and operating assigned equipment.
- Learn pertinent Federal, State and local laws, codes, filing requirements
- Principles and practices of general accounting and specific computerized payroll applications.
- Payroll tax laws and city policies.
- Pertinent Federal and State laws regarding data privacy.
Ability to:
- Perform accounting calculations and procedures.
- Prepare clear and concise reports.
- Maintain a variety of financial records.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Work independently and prioritize work.
- Maintain mental capacity which permits making sound decisions, using good judgment, demonstrating intellectual and analytical capabilities.
- Maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing and operating assigned equipment.
- Learn pertinent Federal, State and local laws, codes, filing requirements and regulations
Qualifications
Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.
Need to have:
- High school diploma or equivalent
- Two years of increasingly responsible experience in payroll.
Nice to have:
- Associates degree or higher in a related field (accounting, finance, human resources)
- Experience with J.D. Edwards Payroll Software
- Previous experience working in payroll for a municipality
- Experience with Hubble or other report writing software
- Experience working within excel
- Experience processing vendor payments
- Reconciliation of payroll liability accounts
- Experience using POSS/VCS
Supplemental Information
WORKING CONDITIONS
Environmental Conditions:Office environment; exposure to computer screens; working closely with others.
Physical Conditions:
Essential and other important responsibilities and duties require maintaining physical condition necessary for sitting for prolonged periods of time; general manual dexterity; adequate hearing, vision, and speech required; must be able to operate assigned equipment.
