City Clerk

City Clerk

City of Marshfield, MO 65706

Starting range $50,000 to $60,000 Depending on Qualifications

The City of Marshfield, Missouri is seeking an innovative, self-motivated, and experienced person to serve as our City Clerk.

The City of Marshfield Organization: The City of Marshfield is a Fourth-Class Cityserving a little under 8,000 people. The governing body is comprised of a mayor, and four aldermen. Wards are broken up into East and West, and elected terms are for a two-year period.

The City of Marshfield currently has just over forty (40) full-time employees and can range up to an additional seventy-five (75) seasonal or part-time employees during peak summer months when our Parks and Recreation activities are in full swing.

Marshfield is the county seat of Webster County, which has been one of the fastest growing communities in the State of Missouri over the past few years.

The Successful Candidate: The successful candidate will be an effective communicator with excellent people skills as the position has extensive interaction with citizens, elected officials, community partner organizations, and city personnel. Customer service is a priority for this position.

Work is performed at the pleasure of the Mayor and Board of Aldermen for all things related to Board of Aldermen meetings, and under the direct supervision of the City Administrator for day-to-day operations. The ideal candidate should possess the following qualities:

· Ability to collaboratively organize all public meetings necessary to carry out city business

· Strong organizational skills

· Excellent communication abilities

· Particular attention to details

· Knowledge of local, state, and federal laws

· Capacity to manage time effectively

· Strong ethical compass

· Adaptability to adjust to changing situations

· Flexible work schedule for scheduled and unscheduled business meetings

· Proficient customer service

· High ethical standards when handling sensitive information

· Efficient in time management and managing workload and deadlines

It is preferred that the successful candidate have experience in a minimum of the following:

· Office management

· Payroll experience

· Supervisor experience

· Project management

· Communication skills

Starting Salary and Benefits: The starting salary range is $50,000 To $60,000, dependent on qualifications and experience. Benefit package includes 100% city paid medical insurance coverage for employees and 60% city paid coverage for family members, Missouri LAGERS retirement plan, paid sick, vacation, and holiday leave. Training and continuing education classes paid if necessary or beneficial to position.

Submittal information: Applications and full job descriptions can be obtained on the City’s website at www.marshfieldmo.gov or at Marshfield City Hall, 798 S. Marshall, 798 S. Marshall Street, Marshfield, MO, 65706.

For additional information please contact Sam Rost, City Administrator, at samrost@marshfieldmo.gov

Position is open until filled, review begins upon submittal

Applications and submittals should be submitted to:

City of Marshfield

Attn: City Administrator

798 S. Marshall Street

Marshfield Mo, 65706

The City of Marshfield is an Equal Opportunity Employer

The City of Marshfield

Position Description

Name:

Department:

Administration

Position Title:

City Clerk

FLSA:

Exempt

Date:

May 2025

Reports To:

Mayor/Board of Aldermen for City Business meetings and communications

City Administrator for day to day operations

Purpose of Position

The purpose of this position is to collect and maintain official city records including Board of Aldermen meeting minutes, ordinances, resolutions and others; administer oaths to city officials; and performs other duties according to city ordinances/resolutions and state statutes. The work is performed under the direction of the Mayor and Board of Aldermen.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Maintains official records for city ordinance, resolutions, real estate, easements, contracts and Board meeting minutes. Determines records retention and destruction according to established state standards and city needs.

Acts as the official custodian of records for the City of Marshfield. Includes all sunshine law requests, documentation and record keeping.

Assembles and prepares Board meeting agenda and informational materials.

Attends Board meetings. Records Board meeting minutes and provides information regarding Clerk activities and city records.

Prepares ordinances and resolutions for Board consideration and official records.

Receives, subpoenas, employee wage garnishments .

Administers payroll, W2 and 1099 forms; prepares and files payroll and payroll taxes; assists with audit of city financial records.

Administers employee benefits including Lagers and health insurance programs, worker compensation and unemployment functions.

Verifies employment and administers E-verify.

Ensures tax levy is set.

Administers liquor licenses. Oversees occupational licensing.

Prepares, organizes and records minutes for Cemetery Board

Coordinates and records the sale of cemetery properties, creates and records cemetery deeds

Notarizes documents.

Administers official oaths.

Maintains city board/committee appointment records. Notifies Mayor and Board of vacancies.

Participates in on-going training and professional development. Attends seminars, workshops, conferences, etc.

Coordinates and administers records and documents for web site

Posts required forms and agendas to ensure compliance with all State and Federal Law.

Plans, coordinates, and executes necessary steps for municipal elections.

Additional Tasks and Responsibilities

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Serves on a variety of civic organizations.

Schedules City Hall use.

Certifies copies.

Orders supplies.

Answers office telephone and performs customer services.

Minimum Training and Experience Required to Perform Essential Job Functions

Preferred five years office administration experience preferably with municipal government. Degree in Business Administration, Accounting or related field preferred or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Prefer Certified Municipal Clerk (CMC) or ability to attain.

Physical and Mental Abilities Required to Perform Essential Job Functions

Language Ability and Interpersonal Communication

Ability to modify existing policies, strategies and/or methods to meet unusual conditions within the context of existing management principles. Ability to analyze and categorize data and information, to determine consequences and identify and select alternatives. Ability to decide the time, place and sequence of operations within an organizational framework, as well as the ability to oversee their execution.

Ability to utilize a variety of advisory and design data and information such as meeting agendas, meeting minutes, public notices, bid documents, contracts, deeds, easements, accounting methods, license applications, employment forms, payroll reports, personnel policies/manuals, city code, ordinances, resolutions, state statutes, computer software operating manual, non-routine correspondence and inventory reports.

Ability to communicate orally and in writing with city residents, Board of Aldermen, Mayor, City Administrator, city employees, county and state officials, civic organizations and news media representatives.

Mathematical Ability

Ability to add and subtract, multiply and divide, and calculate percentages, fractions, and decimals.

Judgment and Situational Reasoning Ability

Ability to apply functional reasoning in synthesizing information and functions, and ability to influence others in activities such as leading, controlling, managing, supervising and teaching.

Ability to exercise the judgment, decisiveness and creativity required in critical and/or unexpected situations involving moderate risk to the organization.

Physical Requirements

Ability to operate a variety of office equipment such as computer terminal, telephone, fax machine, calculator/adding machine, computer printer, postage meter, paper shredder, laminator, binder, paper cutter and photocopier.

Ability to coordinate eyes, hands, feet and limbs in performing movements requiring moderate skill, such as typing.

Ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling.

Ability to recognize and identify similarities or differences between characteristics of shapes and sounds associated with job-related objects, materials and tasks.

Environmental Adaptability

Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as multiple and concurrent deadlines, irate individuals and intimidation may cause discomfort and poses a limited risk of injury.

The City of Marshfield is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

___________________________ ___________________________

Employee's Signature Mayor's Signature

___________________________ ___________________________

Date Date

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Office: 5 years (Preferred)

Ability to Commute:

• Marshfield, MO 65706 (Required)

Ability to Relocate:

• Marshfield, MO 65706: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $60,000