What are the responsibilities and job description for the Receptionist position at City of New York?
Company Description
Job Description
Hours : Part-Time Position - 20 Hours per week maximum
Work Location : 30-30 Thomson Avenue, LIC, NY 11101
General business hours : Monday - Friday (9am-5pm)
The New York City Department of Design and Construction ("DDC") seeks a qualified part-time employee to fill the position as a receptionist. The Part-Tine Receptionist will be responsible for overseeing the entrance area shared by EEO and OCE. The selected candidate should demonstrate excellent interpersonal and organization skills and the ability to maintain a high level of confidentiality.
Specifically, the Receptionist will be performing the following responsibilities :
1.Provide front desk coverage - checking in attendees to meetings, maintaining a presence at front entrance to offices. Screening visitors. Answering and routing phone calls. Sending routine emails. Maintain confidentiality by controlling access to the OCE and EEO area.
2.Forward inquiries to appropriate OCE or EEO personnel.
3.As needed, schedule meetings via outlook; make copies and assist with preparation of materials; assist with preparation of spread sheets or other tracking databases, as needed. Assist with "walk in" visits by staff. Schedule use of the shared conference area
4.Act as liaison with Operations division regarding supplies, HVAC, and other office space needs.
5.May participate in creating paper and / or electronic filing systems, and archiving files, as needed.
6.Perform special projects and tasks, as requested.
Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.
All applicants, including City Employees :
Please go to NYC Government Jobs / Explore Careers / City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.
Qualifications
Qualification Requirements
1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and / or experience which is equivalent to "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
