What are the responsibilities and job description for the Executive Assistant position at City of Norfolk?
The Slover invites applications for a full-time Executive Assistant that provides direct administrative support to the department Director and Bureau Manager. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the Director. Serves as a liaison to other Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts. Oversees special projects. Performs financial duties. Monitors, tracks, and audits budgets. Monitors facility improvements and maintenance. Performs related duties.
The Slover is a premier destination located in downtown Norfolk that contains a branch of the Norfolk Public Library system, the Sargeant Memorial Collection Archives, the Roy E. Hendrix Business center, Creative Studios, Venue Rentals, and a Café. The Slover encompasses three centuries of architecture which spans 138,000 square feet across seven floors. The City of Norfolk is a permanent Carnival cruise hub welcoming 150,000 guests a year. At just two blocks from the hub, The Slover is a destination for visitation, information, and activities for tourists in addition to our robust visitation from residents.
Essential functions include but are not limited to:
- Provides administrative assistance by coordinating the efforts of internal and external teams, managing administrative operations, overseeing activities of supervisors to ensure compliance with policies, conducting research and developing related correspondence, processing and maintaining records, collecting data, composing correspondence, preparing reports, scheduling appointments, coordinating travel arrangements, developing special projects, coordinating promotional literature; attending meetings and taking minutes, handling gift funds, acting as a liaison with community organizations, writing memos, monitoring appointments and scheduling meetings, relaying information to city employees and the public, monitoring inventory, purchasing and stocking supplies, coordinating the sending of data for publication, performing/scheduling the duties of absent staff as needed and coordinating schedules.
- Performs financial duties by reviewing and approving expenditures, reviewing, and approving facility refunds, verifying, recording, and distributing billing invoices, preparing monthly revenue reports. Oversees budget preparation of program budget and reviews and approves expenditures of significant budgeted funds for the program; may research and prepare recommendations for Department-wide budget expenditures.
- Work requires supervising and monitoring performance for a regular group of employees or a work unit including providing input on hiring/disciplinary action and work objectives/effectiveness, and realigning work as needed. Work requires team involvement and development.
- Coordinates schedules, leave, work assignments and office coverage.
Valid Driver's License
Work Hours: This full-time position is 40 hours per week. The typical work schedule is M-F 8:30 a.m.- 5 p.m.
Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.
Salary : $50,624 - $82,557
