Grants Coordinator

This is highly responsible professional, technical and administrative work of considerable difficulty researching, developing, and monitoring grants. The employee develops a schedule of programs, projects, and activities to obtain grant funding; prepares grant applications and coordinates a wide variety of grants. Work also includes the research, analysis, and coordination of a variety of special projects from inception through completion. 

An employee in this class writes, reviews, monitors and disseminates information regarding state, local, federal, corporate and foundation grants, and ensures that grants are administered in accordance with local, state and federal and granting organization policies. The employee exercises considerable initiative and independent judgment in planning, coordinating, and completing work duties in support of various operating department requirements, goals, objectives, and activities. The employee must work effectively with other City departments, representatives of other governmental agencies, community, and civic organizations, elected and appointed officials, consultants, and vendors. Work may include supervision and coordination of office and other support staff. Work is performed under the broad direction of the City Manager’s Office. Work is reviewed through conferences, observation, reports and via program effectiveness and efficiency. 

• Conducts research of available government, corporate and private foundation grants, and disseminates grant information regarding availability to appropriate agencies, departments, and units. 
• Coordinates, assists with, and writes grant applications, proposals, grant amendments and grant budgets. 
• Prepares agenda items for City Commission consideration regarding grant applications. 
• Assists monitoring grant fiscal records for compliance with local, state and federal policies and grant contracts. 
• Assists in preparing and submitting periodic financial reimbursement requests and progress reports.
• Implements and maintains automated tracking of grant status for auditing/budgeting and other informational needs required for statistical reports and analysis.
• Coordinates and secures cooperative efforts from other governmental agencies and their representatives, and community or civic organizations. 
• May prepare interagency agreements for review by the City Attorney’s Office, and approval by the City Commission, as part of the grant application process. program activities are implemented and completed effectively and in a timely manner.
• Manages The Children’s Trust grant and grant resources, including but not limited to:
  1. Reviews program staff duties.
  2. Ensures accuracy and completeness of all program participants’ files
  3. Conducts on-site monitoring visits.
• Attends meetings involving joint venture grants. 
• Acts as the City liaison with other agencies and community organizations and may attend grant seminars, conferences and meetings related to potential funding. 
• Assists preparing and submits grant progress reports. 
• Collects data and evaluation information on all grants to determine the effectiveness of each program. 
• Performs evaluations on each grant received. 
• Develops performance standards and provides oversight and guidance to ensure compliance with program goals and requirements; 
• Reviews requests for payments and monitors compliance with grant/loan terms and conditions;  
• Provides assistance to other City departments and outside agencies on grant policy and regulation requirements, the implementation of programs and projects in compliance with granting agency regulations;
• Works with granting agencies, project owners, contractors and other City staff to mediate conflicts and resolve problems; 
• Responds to correspondence from granting agencies and the general public.  
• Makes presentations at public meetings to City Commission, advisory boards, and other organizations.
• Conducts workshops and seminars to inform departments and the public of programs; and to provide technical assistance which enhances City staff’s and the community’s understanding of grant programs and initiatives;
• Prepares correspondence, reports, forms, flowcharts, graphs, spreadsheets, project schedules, and other documentation;  
• Performs related work as required.

Bachelor’s degree in Business or Public Administration, Communications or a related field; Three (3) years grant development experience with a proven record of results-oriented grant writing, policy, program development and contract funding or any equivalent combination of training experience which provides the required skills, knowledge and abilities.

KNOWLEDGE/SKILLS/ABILITIES 

Knowledge of grant processes including accounting and financial reporting. 

Proficient in the use of financial management software to include databases and spreadsheets required. 

Ability to interpret complex grant funding requirements, submissions and budget projections; ability to interpret federal, state, and local government laws and regulations regarding grant administration; ability to review the work of others to ensure conformance to standards; ability to communicate effectively across a broad spectrum of staff, both orally and in writing required.  

Outstanding customer service skills and professional presentation, including the ability to explain regulations to the public in a courteous and tactful manner, and the ability to maintain composure in stressful situations.

Knowledge of general research, planning and grant writing principles and practices.

Knowledge of sources of information, current literature and recent developments regarding community-based research and planning in the public sector.

Knowledge of standard terminology, techniques, practices and presentation of data collection and basic statistical analyses.

Knowledge of sources and processes for the attainment of Federal, State, Local, Foundation and other private sector funds.

Knowledge of basic accounting principles, practices and procedures and their application to grants management systems.

Ability to analyze grant expenditures in relation to grant budgets and furnish detailed information to management.

Superior oral and written communication skills, including platform presentation skills.

Critical thinking skills including the ability to organize data, develop, and present written reports.

Professional time management and organization skills, including the ability to manage multiple projects on a timely basis and maintain effective records.

Strong computer skills including mastery of Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).

Ability to establish and maintain effective working relationships with other employees, City officials and the general public, with tact, courtesy and patience. 

Ability to accomplish assignments delegated through written and/or oral directions; ability to plan and supervise the work of others. 

Ability to work independently in the absence of specific instruction; and to understand and follow written and verbal instructions. 

Salary : $65,845 - $98,767