What are the responsibilities and job description for the Facilities Project Manager position at City of Ocala?
This position is responsible for planning, coordinating, and monitoring capital and non-capital projects according to predetermined timelines and budgets. This position works closely with multiple departments and other project team members to help manage all resources to achieve the City's strategic goals, objectives, and expectations. This position reports to the Facilities Maintenance Dept Head.1. Helps create and manage an accurate timeline of project completion to ensure tasks/projects are finished on schedule.
2. Helps manage all building construction permits for facilities maintenance projects. This position works closely with Facilities Director, City Engineer, Building Services Director, and One-Stop Permit Manager.
3. Coordinates with design professionals regarding state and local code requirements, and multiagency application approvals.
4. Manages the scheduling of various inspections related to all facilities maintenance projects.
5. Assess all facilities maintenance projects to identify lessons learned and develop strategies to improve future outcomes
6. Helps with budget management to ensure that a project gets done without excessive spending.
7. Ensures that complaints from contractors or staff are addressed and resolved promptly.
8. Prepares and analyzes reports to identify permits or projects that are experiencing delays in review and coordinates with review staff to finalize.
9. Attends public hearings, meetings, and pre-construction conferences concerning projects.
10. Works closely with Procurement staff concerning proposals, bids, and contracts.
11. Assists the Facilities Dept Head with grant applications and grant reporting and monitoring.
12. Perform any other related duties as required or assigned.EDUCATION AND EXPERIENCE
An associate's degree from an accredited college or university in business or public administration, or another appropriate field. Must have three (3) years of experience in managing construction projects. Equivalent combination of training and experience may be substituted for education.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Florida Driver's License with an acceptable driving record.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Annual Budget: $0
SUPERVISORY RESPONSIBILITIES
Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.
This position will directly supervise 0 employees.
This position may indirectly supervise 11 employees.
ANALYTICAL ABILITY / PROBLEM SOLVING DIRECTED.
Supervisory and/or professional skills using structured practices or policies and directed as to execution and review.
PLANNING
With regard to general assignments in planning time, method, manner and/or sequence of performance of own work.
CONSIDERABLE RESPONSIBILITY; in addition, the organization and delegation of work operations for a Group of employees engaged in Widely diversified activities.
DECISION MAKING
Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY;
Performs work operations which permit opportunity for decision-making of major importance. FREQUENTLY;
COMMUNICATION SKILLS
Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
SUPERVISION RECEIVED
Under general direction, WORKING FROM POLICIES AND GENERAL DIRECTIVES. RARELY REFERS SPECIFIC CASES TO supervisor unless clarification or interpretation of the organization’s policy is required.
MENTAL DEMAND
INTENSE; Operation requiring sustained directed thinking to analyze, solve, or plan highly variable, administrative, professional, or technical tasks involving complex problems or mechanisms.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTER
Regular use of highly complex machines and equipment; specialized or advanced software programs.
ACCURACY
Probable errors would normally not be detected in succeeding operations and could have serious effects in relationships with patrons and/or with the operations of other segments of the organization. Frequent possibilities of error would exist at all times.
PUBLIC CONTACT
Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of extreme importance and failure to exercise proper judgment can lead to substantial losses to the organization.
EMPLOYEE CONTACT
Contact with other departments or offices and also frequently with individuals in middle level positions; consulting on problems that necessitate judgment and tact, plus frequent contact with senior level internal officials.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Florida Driver's License with an acceptable driving record.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Project Management
SOFTWARE SKILLS REQUIRED
10-Key Basic
Accounting Basic
Alphanumeric Data Entry Intermediate
Contact Management Basic
Database Intermediate
Enterprise Resource Planning Basic
Human Resources Systems Intermediate
Payroll Systems Basic
Presentation/PowerPoint Advanced
Programming Languages None
Spreadsheet Advanced
Word Processing/Typing Advanced
ADDITIONAL SOFTWARE SKILLS
OTHER SKILLS
PHYSICAL ACTIVITIES
While performing the functions of this job, the employee may be required to:
Stand Frequently
Walk Frequently
Sit Regularly
Use hands to finger, handle or feel Regularly
Reach with hands and arms Occasionally
Climb or balance Frequently
Stoop, kneel, crouch or crawl Frequently
Talk or hear Regularly
Taste or smell Occasionally
WEIGHT LIFT REQUIREMENTS
The employee must occasionally lift and/or move:
Up to 10 pounds
VISION REQUIREMENT
Specific vision abilities required by this job may include:
Color vision (interpreting color software screens or reports; work duties that require the ability to identify and distinguish colors).
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Occasionally
Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Occasionally
Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Frequently
Toxic or caustic chemicals (including potential for chemical spills, etc.) Occasionally
Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Occasionally
Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Occasionally
Extreme cold (not weather-related, such as freezer, cold storage, etc.) Occasionally
Extreme heat not weather-related, such as furnace, kitchen, ovens, etc. where temp is regularly above 100 degrees F) Occasionally
Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never
Work with explosives (TNT, dynamite, nitroglycerine or other related explosives) Never
Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) Never
Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never
The noise level in the work environment is usually Moderate (business office with computers/printers, light traffic, etc.)
ADDITIONAL INFORMATION
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
2. Helps manage all building construction permits for facilities maintenance projects. This position works closely with Facilities Director, City Engineer, Building Services Director, and One-Stop Permit Manager.
3. Coordinates with design professionals regarding state and local code requirements, and multiagency application approvals.
4. Manages the scheduling of various inspections related to all facilities maintenance projects.
5. Assess all facilities maintenance projects to identify lessons learned and develop strategies to improve future outcomes
6. Helps with budget management to ensure that a project gets done without excessive spending.
7. Ensures that complaints from contractors or staff are addressed and resolved promptly.
8. Prepares and analyzes reports to identify permits or projects that are experiencing delays in review and coordinates with review staff to finalize.
9. Attends public hearings, meetings, and pre-construction conferences concerning projects.
10. Works closely with Procurement staff concerning proposals, bids, and contracts.
11. Assists the Facilities Dept Head with grant applications and grant reporting and monitoring.
12. Perform any other related duties as required or assigned.EDUCATION AND EXPERIENCE
An associate's degree from an accredited college or university in business or public administration, or another appropriate field. Must have three (3) years of experience in managing construction projects. Equivalent combination of training and experience may be substituted for education.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Florida Driver's License with an acceptable driving record.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required
RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Annual Budget: $0
SUPERVISORY RESPONSIBILITIES
Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.
This position will directly supervise 0 employees.
This position may indirectly supervise 11 employees.
ANALYTICAL ABILITY / PROBLEM SOLVING DIRECTED.
Supervisory and/or professional skills using structured practices or policies and directed as to execution and review.
PLANNING
With regard to general assignments in planning time, method, manner and/or sequence of performance of own work.
CONSIDERABLE RESPONSIBILITY; in addition, the organization and delegation of work operations for a Group of employees engaged in Widely diversified activities.
DECISION MAKING
Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY;
Performs work operations which permit opportunity for decision-making of major importance. FREQUENTLY;
COMMUNICATION SKILLS
Ability to write reports, business correspondence, and policy/procedure manuals; Ability to effectively present information and respond to questions.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.
CRITICAL THINKING SKILLS
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
SUPERVISION RECEIVED
Under general direction, WORKING FROM POLICIES AND GENERAL DIRECTIVES. RARELY REFERS SPECIFIC CASES TO supervisor unless clarification or interpretation of the organization’s policy is required.
MENTAL DEMAND
INTENSE; Operation requiring sustained directed thinking to analyze, solve, or plan highly variable, administrative, professional, or technical tasks involving complex problems or mechanisms.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTER
Regular use of highly complex machines and equipment; specialized or advanced software programs.
ACCURACY
Probable errors would normally not be detected in succeeding operations and could have serious effects in relationships with patrons and/or with the operations of other segments of the organization. Frequent possibilities of error would exist at all times.
PUBLIC CONTACT
Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of extreme importance and failure to exercise proper judgment can lead to substantial losses to the organization.
EMPLOYEE CONTACT
Contact with other departments or offices and also frequently with individuals in middle level positions; consulting on problems that necessitate judgment and tact, plus frequent contact with senior level internal officials.
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Florida Driver's License with an acceptable driving record.
PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Project Management
SOFTWARE SKILLS REQUIRED
10-Key Basic
Accounting Basic
Alphanumeric Data Entry Intermediate
Contact Management Basic
Database Intermediate
Enterprise Resource Planning Basic
Human Resources Systems Intermediate
Payroll Systems Basic
Presentation/PowerPoint Advanced
Programming Languages None
Spreadsheet Advanced
Word Processing/Typing Advanced
ADDITIONAL SOFTWARE SKILLS
OTHER SKILLS
PHYSICAL ACTIVITIES
While performing the functions of this job, the employee may be required to:
Stand Frequently
Walk Frequently
Sit Regularly
Use hands to finger, handle or feel Regularly
Reach with hands and arms Occasionally
Climb or balance Frequently
Stoop, kneel, crouch or crawl Frequently
Talk or hear Regularly
Taste or smell Occasionally
WEIGHT LIFT REQUIREMENTS
The employee must occasionally lift and/or move:
Up to 10 pounds
VISION REQUIREMENT
Specific vision abilities required by this job may include:
Color vision (interpreting color software screens or reports; work duties that require the ability to identify and distinguish colors).
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Occasionally
Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Occasionally
Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Frequently
Toxic or caustic chemicals (including potential for chemical spills, etc.) Occasionally
Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Occasionally
Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Occasionally
Extreme cold (not weather-related, such as freezer, cold storage, etc.) Occasionally
Extreme heat not weather-related, such as furnace, kitchen, ovens, etc. where temp is regularly above 100 degrees F) Occasionally
Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never
Work with explosives (TNT, dynamite, nitroglycerine or other related explosives) Never
Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) Never
Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never
The noise level in the work environment is usually Moderate (business office with computers/printers, light traffic, etc.)
ADDITIONAL INFORMATION
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).
Salary : $58,140 - $77,190
