Asset Project Manager

This employment opportunity is open to all qualified candidates. It will be open until filled. Early submissions are encouraged.   

The City of Oxnard's Public Works Department is seeking an Asset Project Manager who is detail-oriented and highly skilled in the development, coordination, training, management, monitoring, and reporting of the Public Works asset management program. Incumbents are expected to exercise a full range of program management responsibilities in their assigned area. This position is characterized by a high degree of independence with which an incumbent is expected to operate, including the use of judgment and initiative in developing, implementing, and managing the Public Works asset management programs.  

WHAT YOU'LL DO:

• Plan, organize, and direct the operations of the Asset Management section of the Public Works Department. Oversee the development and implementation of an asset management program which incorporates a comprehensive computerized work management system (CMMS). Schedule and prioritize work activities; make necessary arrangements for technical resources, standard operating procedures, manuals, supplies, equipment, budget management, planning and oversight and staffing 

• Coordinate essential capabilities, functions, and approach between the City’s enterprise resource planning (ERP) system (Tyler Munis) and the Public Works Department and Divisions 

• Provide training and technical guidance in asset management principles and decision making processes; assist Divisions in business process documentation and business improvements

• Provide guidance to Divisions in coordinating, analyzing, documenting, tracking and reporting a wide variety of infrastructure condition assessments and inventory tracking systems, including establishing data collection schedules, standards and methods for use in supporting complex business decisions using accepted asset management principles and practices

• Oversee the development of recommendations on prioritized strategic maintenance and programs for city infrastructure using historical, current use, condition, replacement costs, maintenance costs and other data consistent with asset management principles and best practices

• Develop and recommend asset management policy and strategy to minimize total cost of ownership, increase reliability and meet performance standards throughout the organization; lead or assist in implementation of department and division asset management goals and objectives. Analyze program data; recognize issues and trends; identify options, consequences and develop conclusions and recommendations; prepare complex statistical reports and make presentations

• Work in coordination with other departments/divisions to track costs associated with existing and or new inventory/assets and/or repairs and/or maintenance

• Manage the regular cycle counts and annual audit of existing inventory to be verified against system stocking reports, track and analyze inventory and develops protocols for loss mitigation 

• Develop short- and long-term objectives; prepare financial analyses and service objectives reports; forecast future needs

• Coordinate with Divisions the preliminary annual budgets as it relates to their asset and inventory needs as well as identifying needs for respective staffing, equipment and projects; monitor and approve expenditures; recommend adjustments as necessary

• Compile information and make recommendations to Divisions on studies; prepare written reports on various planning and policy matters regarding the assigned area of responsibility

• Make presentations to elected officials, community groups, and the public. Prepare and presents City Council agenda items

Payroll/Classification Title: Administrative Services Analyst, Senior

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures.

DISTINGUISHING CHARACTERISTICS:
This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned.

Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases.

Participates in the development, implementation, monitoring and evaluation of assigned division, program, and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to management analysis/program administration may be responsible for:

• Perform professional advanced journey-level analysis policy support and program/project administration;

• Lead project development, design, coordinate and implement programs;

• Manage projects;

• Conduct financial analyses

• Administer contracts;

• Prepare agenda items for City council and other boards and commissions;

• Compile and analyze data;

• Prepare complex reports;

• Represent the city in professional meetings and/or with other agencies;

• Write grant applications; conduct surveys;

• Recommend policies and procedures;

• Participate in the design of new and revised programs, systems, procedures and methods of operations;

• Coordinate and review transactions;

• Plan and coordinate safety programs and emergency plans, as assigned;

• Perform injury/accident investigations, as assigned;

• Assist with deterring reasonable accommodations, as assigned.

The following are the minimum qualifications necessary for entry into the classification: 

EDUCATION:

• Bachelor’s degree in business administration, finance, accounting or related field 

EXPERIENCE:

• Three (3) years of professional experience performing asset management, analysis, budget management, program administration, engineering, or closely related work in a program performing related functions

LICENSING/CERTIFICATIONS:

• Valid California Class C Driver’s License with a satisfactory driving record

• Must be able to communicate effectively in English, both orally and in writing

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions, if required. 

• Upload resume, cover letter, proof of degree (transcript), or other requested documents. 

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Public Works Department.

Selected candidate(s) must pass a thorough background investigation. 

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA) .

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. 

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. 

This position requires a 12 month probationary period. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. 

If you have any questions regarding this recruitment, please contact Megan Ferguson at megan.ferguson@oxnard.org or (805) 385-8357.

Salary : $70,500 - $125,089