What are the responsibilities and job description for the Human Resources Technical Specialist position at City of Philadelphia?
This posting is for employees in the Hiring Services Division in the Office of Human Resources only with experience in testing and selection services. This posting is not open to the public or to employees of other City departments.
ABOUT THE POSITION
This is technical public human resources work providing leadership in one of the human resources disciplines in the central human resources or labor relations agency. Supervisory positions have responsibility for provision of human resources services in the area of specialization, assigning, prioritizing and reviewing the work of a staff of subordinate analysts. An employee in the Administrative Services specialty supervises a staff of clerical and administrative employees. Employees train, guide and develop subordinates in the performance of work in order to ensure technical competence and adherence to established personnel policies, procedures, practices and standards. Technical Specialist positions have responsibility for developing and enhancing the organization’s expertise, monitoring quality, and ensuring that practices in their area of specialization are consistent with legal and regulatory requirements, human resource best practices, and the City’s strategic vision for human resources. Work includes serving as an internal consultant, providing technical assistance and support to colleagues through technical training and communication, and ensuring consistency and equity in both policy and practice. Work includes eliciting the human resources or labor relations needs of various City departments and agencies in the area of specialization and making the appropriate recommendations relating to identified needs. Contact with departmental and union officials and the public is a significant aspect of the work. Work is performed under the general direction of a technical superior.
ABOUT THE POSITION
This is technical public human resources work providing leadership in one of the human resources disciplines in the central human resources or labor relations agency. Supervisory positions have responsibility for provision of human resources services in the area of specialization, assigning, prioritizing and reviewing the work of a staff of subordinate analysts. An employee in the Administrative Services specialty supervises a staff of clerical and administrative employees. Employees train, guide and develop subordinates in the performance of work in order to ensure technical competence and adherence to established personnel policies, procedures, practices and standards. Technical Specialist positions have responsibility for developing and enhancing the organization’s expertise, monitoring quality, and ensuring that practices in their area of specialization are consistent with legal and regulatory requirements, human resource best practices, and the City’s strategic vision for human resources. Work includes serving as an internal consultant, providing technical assistance and support to colleagues through technical training and communication, and ensuring consistency and equity in both policy and practice. Work includes eliciting the human resources or labor relations needs of various City departments and agencies in the area of specialization and making the appropriate recommendations relating to identified needs. Contact with departmental and union officials and the public is a significant aspect of the work. Work is performed under the general direction of a technical superior.
Union Code
N. Non-Represented
FLSA Code
Exempt
Application Procedures
CITY OF PHILADELPHIA APPLICATION INFORMATION
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
1. You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.
2. The analyst responsible for reviewing applications and additional documentation for this job opportunity is:
Janine LaBletta
City of Philadelphia
Office of Human Resources
1401 John F. Kennedy Blvd.
Suite 1540
Philadelphia, PA 19102
janine.labletta@phila.gov
215-686-2350
3. For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov
Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity.
1. You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam.
2. The analyst responsible for reviewing applications and additional documentation for this job opportunity is:
Janine LaBletta
City of Philadelphia
Office of Human Resources
1401 John F. Kennedy Blvd.
Suite 1540
Philadelphia, PA 19102
janine.labletta@phila.gov
215-686-2350
3. For all other inquiries please contact Customer Service at 215-686-0880 or email hrhelpdesk@phila.gov
Minimum Requirements
Minimum Training, Education & Experience
The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Candidates must meet requirements within 30 days after the last date for filing applications.
1. CIVIL SERVICE STATUS:
1. CIVIL SERVICE STATUS:
Presently employed by the City of Philadelphia with permanent Civil Service status in the Office of Human Resources with a performance rating of Satisfactory or higher.
AND
2. EDUCATION:
All Other Specialties:
Master’s degree in business administration, human resources, public personnel administration, public administration or a closely related field
Master’s degree in business administration, human resources, public personnel administration, public administration or a closely related field
OR
Completion of a bachelor’s degree and Certification as a Senior Professional in Human Resources (SPHR) by the HR Certification Institute or certification as a SHRM Senior Certified Professional (SHRM-SCP) by the Society for Human Resource Management.
AND
3. GENERAL EXPERIENCE:
All Specialties
Two years of experience in technical public human resources or labor relations work.
AND
4. SPECIFIC EXPERIENCE:
SELECTION AND COMPENSATION SPECIALTIES:
One year of advanced performance level experience as a Senior Human Resources Analyst in the area of specialization:
Selection Specialty – administering examinations including making eligibility determinations and evaluating test validity
Physical & Medical Requirements
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Required Licenses & Certifications
Possession of a valid proper class motor vehicle operator’s license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure if required by work assignment.
Other Requirements
TRANSCRIPT, LICENSES, REGISTRATIONS AND CERTIFICATION REQUIREMENTS
Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations, or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.
Candidates MUST submit a copy of their license, registration, or certification.
If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you have to submit another document
Option 1 – Upload a paperless transcript, license, registration, or certification – One time only!
You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.
Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 – Submit a paper transcript, license, registration, or certification – Separate document required for each application
If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.
Mailing address for paper transcript and other required materials:
Janine LaBletta
City of Philadelphia Office of Human Resources
1401 John F. Kennedy Blvd.
Suite 1530
Philadelphia, PA 19102
Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations, or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service.
Candidates MUST submit a copy of their license, registration, or certification.
If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you have to submit another document
Option 1 – Upload a paperless transcript, license, registration, or certification – One time only!
You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced.
Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted.
Option 2 – Submit a paper transcript, license, registration, or certification – Separate document required for each application
If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants.
Mailing address for paper transcript and other required materials:
Janine LaBletta
City of Philadelphia Office of Human Resources
1401 John F. Kennedy Blvd.
Suite 1530
Philadelphia, PA 19102
Equivalency Statement(s)
All Other Specialties
Any equivalent combination of education or experience determined to be acceptable by the Office of Human Resources, which has included a bachelor’s degree program and the specific experience above.
Application Details
Notes to Applicants
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What We Offer:
Impact – The work you do here matters to millions.
Growth – Philadelphia is growing, why not grow with it?
Diversity & Inclusion – Find a career in a place where everyone belongs.
Benefits – We care about your well-being.
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: www.phila.gov/humanrelations
What We Offer:
Impact – The work you do here matters to millions.
Growth – Philadelphia is growing, why not grow with it?
Diversity & Inclusion – Find a career in a place where everyone belongs.
Benefits – We care about your well-being.
The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer.
Learn more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: www.phila.gov/humanrelations
The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Office of Human Resources at 215-686-2350 or by email at janine.labletta@phila.gov. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and OHR. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination.
Only an on-line application will be accepted for this exam. Paper applications will not be accepted.
Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch.
For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-686-0880 or by email at hrhelpdesk@phila.gov
ALL Applications must be received by the end of business on March 16, 2025.
Your application will be rejected, and you will be disqualified from competing in this examination if you:
1) Do not provide your complete and accurate social security number.
2) Attempt to practice fraud or deception in the preparation of this application
All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct.
If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add Phila.OHR@phila.gov to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider.
Please call the Office of Human Resources at 215-686-0880 or email hrhelpdesk@phila.gov if you have any questions.
Information concerning employment with the City of Philadelphia may be found at:
Facebook @PhilaOHR
Twitter @PhilaOHR
Youtube @PhilaOHR
NextDoor
Linkedin
ELIGIBLE LIST
DEPARTMENTAL-ONLY PROMOTIONAL: Only a departmental promotional eligible list for the Office of Human Resources will be established as a result of this examination.
Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List.
PREFERENCE FOR PHILADELPHIA RESIDENTS:
Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding April 14, 2025, you are eligible to claim residency preference.
To receive such preference, candidates must respond to the question regarding residence later in this form.
The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements.
If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration.
Projected Exam Date
TRAINING AND EXPERIENCE EVALUATION:
Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination.
Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials.
An Eligible List will be established the week of April 14, 2025. Please note that this date may change.
Test Review
In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 686-0880 if you wish to schedule a test review.
Assigned to (view only)
Assigned to
Janine LaBletta
Parts & Weights
Part
Training & Experience Evaluation
Weight
90%
Part
Seniority Rating
Weight
10%
