What are the responsibilities and job description for the Executive Assistant- City Manager's Office position at City of Port St. Lucie?
JOB
The City of Port St. Lucie is an equal opportunity employer.This position requires the applicant to successfully pass a drug screening.The starting salary range for this position is $27.91 - $32.10 depending on qualificationsHighly responsible, confidential, complex, and specialized administrative support work to the City Manager’s Office supporting the Assistant City Manager and Deputy City Manager. Routine and non-routine, high-profile administrative support duties performed as dictated. Position acts as liaison between City Council and City Manager, Department Directors, County and State Officials, representatives of the media, the general public, and City employees. Work is subject to general supervision. Position deals with sensitive data and a high degree of accountability and matters of a confidential nature. This highly visible position exercises judgement concerning assigned duties requiring the ability to function independently. The scope and degree of knowledge required is that of a more complex and advanced office. Facilitates the development of public trust and confidence in the City.
EXAMPLE OF DUTIES
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.Handles a high volume of calls and creates, responds, monitors, and resolves customer service-related matters utilizing excellent customer service and programs such as 1PSL and other data systems.Provides support to the City Manager’s Office through daily telephone calls and/or email contact.Provides executive assistant support to the Assistant City Manager and Deputy City Manager.Maintains and schedules executive staff calendars.Performs general clerical duties including, but not limited to, faxing, scanning, drafting correspondence and memoranda, etc.Monitors incoming and outgoing mail for the City Manager’s office. Responsible for picking up, disseminating, and delivering mail daily. May serve as a point of contact for calendar inquiries and meeting requests for the executive team.Communicates the availability of the executive team. May monitor email messages and prioritize requests for action.Organizes and informs Assistant City Manager and Deputy City Manager of conferences and meetings. May coordinate travel arrangements and registration for conferences and meetings.Prepares various types of written correspondence (examples: ceremonial messages, thank you greetings, and condolence letters).Assists with follow-up items and/or open items at the direction of the Assistant City Manager and Deputy City Manager.Provides back-up support and coverage for the City Manager’s Office as needed.In office working hours required.Other duties as may be assigned.
SUPPLEMENTAL INFORMATION
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. The office environment is fast paced.
The City of Port St. Lucie is an equal opportunity employer.This position requires the applicant to successfully pass a drug screening.The starting salary range for this position is $27.91 - $32.10 depending on qualificationsHighly responsible, confidential, complex, and specialized administrative support work to the City Manager’s Office supporting the Assistant City Manager and Deputy City Manager. Routine and non-routine, high-profile administrative support duties performed as dictated. Position acts as liaison between City Council and City Manager, Department Directors, County and State Officials, representatives of the media, the general public, and City employees. Work is subject to general supervision. Position deals with sensitive data and a high degree of accountability and matters of a confidential nature. This highly visible position exercises judgement concerning assigned duties requiring the ability to function independently. The scope and degree of knowledge required is that of a more complex and advanced office. Facilitates the development of public trust and confidence in the City.
EXAMPLE OF DUTIES
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.Handles a high volume of calls and creates, responds, monitors, and resolves customer service-related matters utilizing excellent customer service and programs such as 1PSL and other data systems.Provides support to the City Manager’s Office through daily telephone calls and/or email contact.Provides executive assistant support to the Assistant City Manager and Deputy City Manager.Maintains and schedules executive staff calendars.Performs general clerical duties including, but not limited to, faxing, scanning, drafting correspondence and memoranda, etc.Monitors incoming and outgoing mail for the City Manager’s office. Responsible for picking up, disseminating, and delivering mail daily. May serve as a point of contact for calendar inquiries and meeting requests for the executive team.Communicates the availability of the executive team. May monitor email messages and prioritize requests for action.Organizes and informs Assistant City Manager and Deputy City Manager of conferences and meetings. May coordinate travel arrangements and registration for conferences and meetings.Prepares various types of written correspondence (examples: ceremonial messages, thank you greetings, and condolence letters).Assists with follow-up items and/or open items at the direction of the Assistant City Manager and Deputy City Manager.Provides back-up support and coverage for the City Manager’s Office as needed.In office working hours required.Other duties as may be assigned.
SUPPLEMENTAL INFORMATION
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. The office environment is fast paced.
Salary : $28 - $32
Office Manager / Executive Assistant / Contract Administrator
The Contractor Consultants -
Vero Beach, FL
City Manager
City of Palm Bay, FL -
Palm, FL
City Manager of Fellsmere
City of Fellsmere -
Fellsmere, FL
