What are the responsibilities and job description for the Special Events Coordinator position at City of Reynoldsburg?
Overview
We are seeking a highly organized and detail-oriented Special Events Manager to oversee the planning and execution of various events. Under the direction of the Special Events and Communications Manager. The Events Coordinator is responsible for event planning support, logistical coordination, communication and collaboration, and on-site event support.
Duties
- Assist in conceptualizing, planning, and executing various types of events
- Research and recommend vendors and suppliers based on budget and event requirements
- Assist with developing event timelines, budgets, and checklists
- Manage pre-event planning (ie. logistics such as venue set-up, audiovisual equipment, catering, transportation, and accommodations)
- Collaborate with vendors, suppliers, and service providers, obtain quotes, and ensure timely delivery of services
- Manage event related documentation, contracts, permits, and licenses
- Serve as a primary point of contact for clients, vendors, sponsors, and event attendees
- Collaborate with Special Events and Communications Manager and cross-functional teams
- Maintain open and effective communication
- Assist with on-site event set-up, coordination, and troubleshooting
- Coordinate with event staff, volunteers, and vendors to oversee event operations, manage guest arrivals, and address any issues or emergencies that may arise
- Provide support during event activities, including registration, guest assistance, VIP services, and post-event clean-up
- On-site for each event (first-in, last-out) to troubleshoot any problems that may arise
- Performs other related duties as assigned
Qualifications
- High School Diploma or GED
- Event Planning Experience - One (1) to two (2) years
- One (1) to two (2) years' experience using Microsoft Office Suite
- One (1) to two (2) years' experience using Google Docs
- Valid Ohio Driver’s License
- Must pass a criminal background check and drug screen
If you are passionate about creating memorable experiences through exceptional event coordination, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $21.11 - $24.77 per hour
Expected hours: 30 per week
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Schedule:
- 10 hour shift
- Weekends as needed
Work Location: In person
Salary : $21 - $25
