What are the responsibilities and job description for the General Accounting Specialist position at City of Santa Clarita, CA?
Salary : $33.04 - $40.16 Hourly
Location : Santa Clarita, CA
Job Type : Regular Full-time
Job Number : 2025-1
Department : Administrative Services
Division : Finance
Opening Date : 01 / 28 / 2025
Closing Date : Continuous
Description / Duties & Responsibilities
This position performs a variety of technical general accounting duties in support of accurately maintaining the City's general ledger; reconciles bank statements with a high transaction volume; and performs general accounting duties in support of accounts receivable, accounts payable, and cashiering.
Duties and Responsibilities :
- Performs technical general accounting functions; performs reconciliations of bank statements, revenues, and deposits with high volume ; identifies, researches, and resolves accounting discrepancies independently; prepares, reviews, and processes journal entries; assists with various account analysis
- Tracks daily cash transactions; posts cash receipt batches to general ledger; balances cash by fund and account; researches and corrects variances independently
- Prepares various monthly financial reports, including the Monthly Treasurer's Report and / or Daily Treasurer's Report by monthly deadline
- Handles accounts receivable by preparing invoices and tracking payments; reviews cash receipts and account payable batches; assists with annual petty cash audit
- Processes accounts receivable billings for parking violations, administrative citations, community court, property damage, and DUI cost recovery and coordinates submission of debts to outside agencies for collections; processes annual write-off for uncollectible receivables
- Reviews cash receipts and account payable batches; reviews the work of account clerks; identifies errors and corrects discrepancies
- Assists with the preparation of fixed asset packets for department verification and Finance recordation
- Processes various treasury vendor payments; tracks revenues and expenditures
- Provides other financial support and assists with special projects as needed
- Provides excellent, timely customer service to both internal and external customers
- Researches and settles credit card disputes; settles bank exceptions
- Conducts annual staff trainings related to cashiering
- Establishes positive working relationships with representatives of community organizations, state / local agencies, City staff and the public
- Other duties as assigned
Education and Experience
Knowledge and Abilities
Additional Information
This position will remain open until filled. The first review of applications will be on Monday, February 10, 2025.
An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following : written exam, technical knowledge assessment, writing skill assessment, and / or oral interviews that may be conducted in person and / or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application / selection process, please notify Human Resources for assistance.
All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted.
As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.
Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager.
The City of Santa Clarita is an Equal Opportunity Employer.
The City of Santa Clarita offers CalPERS Retirement contributions as a replacement for Social Security plus a competitive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance.
Do you have a high school diploma or GED equivalent? (proof will be required prior to job offer.)
Do you possess at least three years of technical accounting support experience, including account reconciliations, financial record-keeping, accounts receivable, and accounts payable. If so, please describe.
This position is required to work onsite full time (no hybrid or work from home). Are you able to work onsite full time?
Please describe your experience preparing financial reports, and provide examples of the types of financial reports you have prepared.
Please describe your experience with account reconciliations, the types of reconciliations you have prepared, and the transaction volume reconciled.
Please describe your experience preparing journal entries and provide examples of the types of entries you have prepared.
Please explain the reconciliation process, including how a variance is identified and corrected.
Describe your proficiency using Microsoft Excel. Please explain which Excel functions you use on a regular basis.
What interests you most about this position?
Required Question
Salary : $33 - $40
