CULTURAL AFFAIRS SPECIALIST

Position Summary: This classification assists in implementing cultural affairs programs and activities for all ages for the city.

Essential Duties and Responsibilities:

The functions listed below are those that represent most of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

· Organizes, instructs, and supervises a variety of art and cultural activities, which may include youth programs, senior programs, special needs programs and classes, summer programs and special events assists in creating and planning programs; teaches classes and workshops; enforces rules and regulations; maintains safeguards against accidents.

• Conducts customer service functions in person or by telephone; provides information or assistance regarding department services, activities, forms, procedures, fees, or other issues; checks participants in and out of facilities.
• Collects and analyzes data related to assigned programs.
• Promotes programs and activities designs and prepares schedules, flyers, and other promotional materials; distributes information; attends meetings to promote Cultural Affairs programming, answer questions and provide information.
• Ensures the maintenance and preparation of buildings, grounds, and physical facilities in the assigned areas; inspects facilities; conducts general maintenance and custodial duties cleaning rest rooms, sweeping floors and removing trash; submits repair requests to appropriate personnel.
• Gives tours of facilities; opens/closes facilities; sets up/breaks down tables and chairs; copies and files document and enters computer data.
• Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures; receives and reviews various documentation, including class rosters, attendance records; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including registration information, schedules, class and participation lists, and incident reports; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

· Operates or uses various equipment and supplies to complete work assignments operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

• Communicates with supervisor, other employees, clients, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions

• Performs other related duties as required.

Minimum Education and Experience Requirements:

Requires a high school diploma or equivalent; supplemented one (1) year of administrative, clerical, customer service, arts, and culture and/or live theater experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

Must possess and maintain certifications in CPR and First Aid. May also be required to possess and maintain additional certification depending on area of assignment.

Requires a valid state driver’s license with an acceptable driving history

ADA Compliance

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require that ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

The city is an EOE, DFW; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

No calls please, only applicants chosen for an interview will be contacted