Cultural Affairs Facility Administrator

JOB DESCRIPTION

Posting open until filled

Salary : $60,158.00.00

Purpose of Job

The Facility Administrator for the Pearl Cleage & Zaron Burnett Center (PCZB is responsible for overseeing the daily operations, programming, and strategic planning of this municipal facility, operated by the Mayor's Office of Cultural Affairs (OCA). The PCZB is dedicated to fostering arts, culture, and community engagement.

This role involves managing staff, budgets, and resources to deliver high-quality cultural, recreational, and educational programs that meet the needs of a diverse community. The Facility Administrator serves as a key liaison between the center, local government, community organizations, and the public.

Essential Duties and Responsibilities

Duties include, but are not limited to planning, implementing and managing programs; supervising staff; preparing and verifying all documentation; community engagement; ordering supplies and equipment; overseeing facility budget and all financial aspects of the center; and performing additional tasks as assigned by the Executive Director.

This position requires the ability to work independently and collaboratively to see projects through from inception and / or proposal to final delivery. The following duties are normal for this job :

Operational Management :

Oversee the daily operations of the center, including facility maintenance, scheduling, and staffing.

Develop and enforce policies and procedures to ensure the safety, accessibility, and efficiency of the center.

Manage bookings for events, workshops, and performances, ensuring alignment with the center's mission and community needs.

Program Development and Delivery :

Plan, develop, and implement a diverse range of cultural, educational, and recreational programs that appeal to all age groups and backgrounds.

Partner with local artists, organizations, and educators to curate events, exhibits, and workshops.

Evaluate program success through community feedback and attendance metrics, making adjustments as needed.

Financial Management :

Manage the center's budget and procurement, ensuring fiscal responsibility and compliance with City regulations.

Identify funding opportunities, including grants, sponsorships, and partnerships, to support programs and initiatives.

Monitor revenue streams and prepare financial reports, as required.

Community Engagement :

Build and maintain strong relationships with community stakeholders, including residents, businesses, nonprofits, and schools.

Promote the center's activities through municipal marketing campaigns, social media, and other communication channels.

Represent the PCZB, as needed, at community events, public meetings, and government functions.

Staff and Volunteer Management :

Recruit, train, and supervise a diverse team of staff and volunteers to deliver exceptional service and programs.

Foster a positive, inclusive work environment that encourages creativity and collaboration.

Conduct performance evaluations, provide feedback, and support staff development.

Compliance and Reporting :

Ensure the center operates in compliance with local, state, and federal regulations, including health and safety standards.

Prepare and present regular reports on center activities, financial performance, and community impact to government officials and advisory boards, when requested.

Supervision Received

Works under general supervision, reporting to the Executive Director of Cultural Affairs.

Employee proficiency requirements

The Employee proficiency requirements include knowledge of the policies, procedures and activities of the Mayor's Office of Cultural Affairs. The employee needs to accrue an extensive knowledge of the terminology used within the department, have the ability to communicate effectively with supervisors, and other staff members and have the ability to use independent judgment in routine and non-routine situations. Employee should possess the mathematical ability to handle required calculations and be able to utilize and understand computer applications and techniques, as necessary, in the completion of daily assignments. The employee in this position should have the ability to plan, organize and prioritize daily assignments and work activities and be able to comprehend and apply regulations and procedures of the office.

General Knowledge, Skills & Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully :

Keen attention to detail and ability to self-audit work

Maintain professional communication / interaction with partners / patrons, employees, and the general public

Strong math, statistical, and problem-solving skills

Strong written, verbal and interpersonal relationship and communication skills

Ability to multi-task and deliver results in a fast-paced changing environment

Ability to analyze information, identify key themes and draw conclusions to resolve problems

Has the ability to use independent judgment in routine and non-routine situations.

Ability to demonstrate a high level of work accountability and determine proper shifts in order to fulfill or further the goals of the organization.

Can work under a minimum degree of stress related to duties that require constant attention to detail

and tight deadlines.

Knowledge of Microsoft Office Suite Software : Word, Excel, PowerPoint, Outlook

May require work on some weekend, or evening hours

Essential Capabilities and Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Standard Licensures and Certifications

Valid driver's license

QUALIFICATIONS

Education and Experience :

Bachelor's degree in Arts Administration, Public Administration, Recreation Management, or a related field (Master's degree preferred).

At least 3-5 years of experience in cultural program management, community development, or a related field

Knowledge, Skills, and Abilities :

Strong understanding of arts and culture programming, community engagement strategies, and event management.

Demonstrated financial management skills, including budgeting and grant writing.

Excellent leadership and interpersonal skills, with experience managing teams and fostering partnerships.

Strong organizational skills, with the ability to multitask and prioritize in a fast-paced environment.

Proficiency in technology tools, including scheduling software, marketing platforms, and Microsoft Office Suite.

Other Requirements :

Availability to work evenings, weekends, and holidays as needed.

Ability to pass a background check and comply with government employment requirements.