What are the responsibilities and job description for the Administrative Secretary -Part Time position at City of St. Cloud?
Join the St. Cloud Police Department as a Part-Time Administrative Secretary
Location: St. Cloud Police Department
Schedule: Monday–Friday | Hours vary between 10:00 a.m. – 3:00 p.m.
Are you ready to make a difference in your community through outstanding service and support? The St. Cloud Police Department is seeking a Part-Time Administrative Secretary to serve as the first point of contact for visitors and callers—someone who brings professionalism, attentiveness, and a commitment to public service.
In this role, you’ll operate the department’s switchboard and respond to patron requests while also supporting a variety of clerical and administrative tasks. Guided by a supervisor, department director, or designee, you'll play a key role in keeping our department running smoothly.
We’re looking for someone who embodies our city’s core values:
- Accountability in providing responsive and accurate service.
- Empowerment to take initiative and solve problems with confidence.
- Innovation in streamlining tasks and improving communication.
- Ownership in taking pride in your role and contributions to our team.
If you're organized, customer-focused, and ready to be part of a dedicated team serving the City of St. Cloud, we encourage you to apply!
- Performs word processing duties for the preparation of memorandum, letters, departmental procedures, and other documents.
- Answer incoming calls and direct them through the switchboard.
- Receives inquiries from the public or other city personnel for information by telephone and in person; responds with information or refers (or transfers) such inquiries to the proper individual for response.
- Files and maintains files of the office (only if needed or if it can be completed at the front desk).
- Greets all walk-in customers and answers any questions asked.
- Research departmental files or other departmental resources in response to questions from departmental personnel or citizens.
- Receives payment from citizens for different services, issues receipts; accounts for cash received, and records that information; submits payments as required.
- Seeks information from other departments and agencies in support of work in process or in answer to questions raised by departmental personnel.
- Maintains calendars of events of departmental operation.
- Opens and distributes daily mail.
- Copies, emails, and faxes documents when asked by the supervisor.
- Prepares certified mail and enters work order requests.
- Performs and/or assists with computer data entry function.
- Maintains flyer rack in the lobby and bulletin boards.
- May prepare department-specific reports.
- Provides backup clerical support to a department as needed and time is available.
- Performs other duties as required or assigned.
Maintenance of a current/valid State of Florida Driver's License that meets requirements outlined in the City's Personnel Rules and Regulations Manual as well as any requirements by the City's insurance carrier (at no additional cost, or risk), and determined by the City to be an acceptable driving record history.
Six months experience in an office environment
Bi-lingual preferred (Spanish/English)
Parks and Recreation Department Only:
Positions assigned to the Parks & Recreation department must have cash handling experience, Microsoft Word, Excel, and Publisher experience preferred, and Rec Trac experience preferred.Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Mathematics:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.
Reasoning:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.
Salary : $18 - $24
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