Community Outreach Coordinator

Salary : $50,426.00 - $79,320.00 AnnuallyLocation : Suffolk, VAJob Type : Full TimeJob Number : 03784Department : COMMONWEALTH ATTORNEYOpening Date : 01 / 23 / 2025Closing Date : 2 / 6 / 2025 11 : 59 PM Eastern DescriptionUnder general supervision, enhances public awareness of programs and services provided by the Commonwealth Attorney's Office by creating, organizing, coordinating, scheduling, and conducting educational and informational outreach to the community, including civic groups, schools, churches, fraternal organizations, and other groups. Work requires comprehensive knowledge of the policies, practices, methods, objectives, and goals of the Commonwealth Attorney's Office and the overall criminal justice system. Employee independently creates and provides presentations and speeches to small and large groups, requiring public speaking skill; and completes extensive research to prepare, design, compose, and compile educational literature and informative displays relating to criminal activity and community public safety issues. Employee must work independently, exercise sound judgment, and employ creativity and initiative in completing all tasks; must exercise tact and courtesy in frequent contact with the public, media representatives, and City Officials; and must possess the ability to work well with members of the Suffolk community. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be essential in the performing of their duties just as though they were actually written out in this job description. Essential Job Functions Acts as community liaison for the Office of the Commonwealth's Attorney; serves as primary contact for citizens, agencies, schools, or other local groups requesting presentations or guest speakers; coordinates presentation and training events; schedules, coordinates, and conducts tours of The Mills E. Godwin, Jr. Courts BuildingConsults with Commonwealth's Attorney on issues of concern as voiced by members of the community; communicates and interacts tactfully and courteously with elected officials, members of the general public, media, outside agencies, and other groupsMaintains comprehensive current knowledge of services and programs of Commonwealth's Attorney's Office; maintains awareness of new trends and advances in the criminal justice field; conducts research of professional literature relating to legal and public safety issues.Develops and creates educational displays; attends local community events to represent the office and the City of Suffolk.Conceives, initiates, organizes, and implements community activities and events to promote the Office of the Commonwealth's Attorney and the office's programs and services.Provides input in the development of short- and long-range plans and projects; assists elected Constitutional Officers in promoting the programs and services provided by their respective offices.Researches, composes, designs, creates, and distributes informational guides or brochures for outlining department programs and services, and public safety and crime prevention issues; monitors department website to ensure information is up-to-date and reflective of current legal statutes and office programs.Researches and creates verbal and audiovisual presentations safety or crime prevention subjects; arranges and schedules press conferences; notifies media as appropriate regarding specific public safety events or presentations; creates and distributes special events publicity.Assists and partners with various local departments and agencies, including the Suffolk Police Department and Suffolk Fire and Rescue, to develop and implement community-oriented safety events and activities; nurtures and maintains partnership with Suffolk Public Schools; coordinates, creates, participates in, and conducts school-related programs, including special assemblies, mock jury trials, and age-appropriate student presentations.Researches, compiles, and maintains current listing of organizations, businesses, local agencies, civic leagues, clubs, churches, and other local groups; corresponds and interacts with groups; coordinates interagency / group community improvement activities, including crime prevention initiatives and neighborhood clean-ups; maintains log of all community-oriented events and log of hours devoted to community service for all office personnel.Initiates and coordinates community education and advertising campaign for grant programs; contacts business community to seek partnerships; oversees related budget and researches cost and availability of promotional / educational novelty items; obtains bids, orders merchandise, and maintains inventory; designs artwork used on promotional / educational novelty items using various software programs.Composes speeches, press releases, and statements for members of office staff; may be required to make presentations before large groups.Responds to requests for public safety and crime prevention information from individuals and various groups; designs mobile educational display boards utilized at training events and local community safety events; transports and sets up displays; coordinates and oversees office volunteers for citywide events; assembles information and brochures for distribution at community events.Reviews appropriate criminal cases and creates presentations for attorneys to enhance presentation of evidence; may assist attorneys in courtroom setting; provides training to office staff on operation of digital camera, scanning equipment, and developing presentations.Maintains library of news articles, clippings, stories and photographs; maintains Community Events office bulletin board; reviews newspapers and collects articles; acts as spokesperson for office to local media.Participates as member of crime prevention community groups, including, but not limited to, the R.I.D. (Reduction in Domestic) Violence Task Force and other teams and task force groups, acts as advisor to the Suffolk Citizen' Community Services Committee and assists in event planning, scheduling, and publicity; participates as member of Downtown Business Association.May assist the Suffolk Police Department in submitting information for national award consideration.Performs other related duties as required.Required QualificationsBachelor's degree in Marketing, Public Relations, or closely related field; supplemented by five (5) years previous experience and / or training that includes community relations, desktop publishing, and writing; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job. Requires a valid driver's license. Supplemental Information Knowledge of the policies, procedures, and activities of the City and of departmental practices as they pertain to the performance of duties relating to the position of Community Outreach Coordinator.Knowledge of the principles, practices, and methods associated with community relations, including those relating to the criminal justice system and the Commonwealth Attorney's Office.Knowledge of available resources within the community.Knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position.Knowledge of the terminology, principles, and methods utilized within the department.Ability to keep abreast of any changes in policy, methods, computer operations, equipment needs, policies, etc., as they pertain to departmental operations and activities.Ability to comprehend, interpret, and apply regulations, procedures, and related information.Ability to effectively communicate and interact with supervisors, members of the general public, the media, and all other groups involved in the activities of the department.Knowledge of the effective content, layout, and production of informational literature and communications materials.Ability to assemble information and make written reports and documents in a concise, clear and effective manner.Ability to use independent judgment and work with little direct supervision as situations warrant.Ability to use mathematical formulas to perform required calculations.Ability to read, understand, and interpret travel / tourism, marketing, and computer reports and related materials.Ability to evaluate, audit, deduce, and / or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives.Ability to apply principles of persuasion and / or influence over others in coordinating activities of a project, program, or designated area of responsibility.Ability to read a variety of travel / tourism and marketing documentation, directions, instructions, and methods and procedures.Ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech.Ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.Ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.Ability to utilize a wide variety of reference, descriptive, advisory and / or design data and information.Ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions.Ability to inspect items for proper length, width, and shape, visually with job-related equipment.Performance Evaluation Criteria

• Quality of Work
• Quantity of Work
• Dependability
• Attendance
• Initiative and Enthusiasm
• Judgment
• Cooperation
• Relationships
• Coordination of Work
• SafetyPhysical RequirementsMust be physically able to operate a variety of machines, tools and equipment, such as a motor vehicle, personal computer, general office equipment, digital camera, printer, etc. Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and / or pulling of objects and materials of moderate weight (12-20 pounds), and may at times require working with somewhat lighter weight (20-50 pounds, with assistance with heaver items). Requires the ability to coordinate hands and eyes in using automated office equipment. Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have moderate levels of eye / hand / foot coordination. Requires the ability to differentiate colors and shades of color. Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing professionally under stress when confronted with an emergency. Requires the ability to talk and / or hear (talking - expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear).FLSA StatusNon-ExemptSeasonal Employees- No BenefitsPart-time Employees - Sick Leave (See below)Full Time Employees are eligible for the following benefits;Retirement (Virginia Retirement System employer) for employees hired on or after 1 / 1 / 14 - Hybrid MembersHybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs. Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details.Paid Time Off (PTO)Yearly earnings120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over)Sick Leave Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling.Personal LeaveAll regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative.Health InsuranceCoverage available for you and your eligible dependents using pre-tax payroll deductions if elected.Supplemental InsurancesEmployees may purchase the following supplemental insurance policies : short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance. Employer Sponsored Short Term and Long Term Disability Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year. Flexible Spending AccountsEmployees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income.Life InsuranceThe city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death.Optional Life InsuranceEmployees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves. Family and Medical Leave Act (FMLA)12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work. Funeral Leave24 hours of paid leave of absence in case of death in immediate family.HolidaysSuffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia.Jury Duty Time off with pay with difference between jury pay and regular pay or use annual leave and keep check. 457 Deferred Compensation, ROTH IRA, Traditional IRAOffered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement.Employee Assistance ProgramOffers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc.Worker's CompensationShould an employee have an on the job injury, he / she could be eligible for Workmen's Compensation Benefits, except in cases of willful neglect.Pay DaysEmployees will be paid on the 15th and last working day of each month.Credit UnionA Suffolk Credit Union is available to employees.Legal ServicesEmployees may prepay for access to legal assistance.Notary Public ServicesServices available in the Human Resources Department.Alternative Work ScheduleFor some positions -Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences.01 Do you have a valid driver's license? Yes No 02 Which of the following reflects your highest level of education? High School Diploma or GED Some college Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above 03 Which of the following reflects your highest level of education in communications, public relations, or a closely related field? High School Diploma or GED Associate's Degree Bachelor's Degree Master's Degree Doctorate Degree None of the above 04 Do you have experience in special event planning, activity programming and or tradeshow planning / participation such as a farmers' market? Yes No 05 Which of the following best represents your years of experience in special event planning, activity programming, and conducting tours? None Less than 1 year 1-2 years 3-4 years 5-6 years 7-8 years Greater than 8 years 06 Which best describes your experience in community relations, desktop publishing or writing? None Less than 1 year 1-2 years 3-4 years 5-6 years 7-8 years Greater than 8 years Required Question

Salary : $50,426 - $79,320